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1 MS- WORD Handout: Level 2 elearning Department 2016
2 Contents MS-WORD Interface Create and Save Documents Save As and Save option: Home Tab: Editing text on MS-word Formatting Text: Ruler: Indenting Text: Alignments: Insert Tab To edit the table Special characters and images To insert Image To Insert Shapes To insert Symbol Page Layout Tab Orientation Header /Footer Zoom in-out Print...Error! Bookmark not defined. Page 2 of 16
3 MS-WORD 1.1 Interface 1.2 Create and Save Documents Save As and Save option: Save As option is used to save a new word document file on desired location and Save option is used to save changes done in existing file Step 1: Click on office button Step 2: Click on save button Step 3: Clicking on save button for new document it will display a dialouge box as shown below where you need to give location of file and filenamee relevant to your task Page 3 of 16
4 Give the name of your file Save Option: Click on save icon given on top next to office button to save the changes made in existing word document 1.3 Home Tab: Options of formatting and editing are available in Home tab 1.4 Editing text on MS-word Step 1: Select the matter which needs to be cut/copy then right click on the selected matter. Context menu will appear as shown below: Context Menu Context Menu has following options: Cut To cut the selected matter in word document Copy To copy the selected matter anywhere in the word document Paste Paste Special* Right click on the place where you want to cut/copied matter It is used to paste an item from the clipboard with custom formatting Page 4 of 16
5 Step 2: Select paste option by right clicking on the space where you want to copy your selected text Select Paste option to copy your text Selected text is copied here Also the option is available in Home tab: 1.4 Formatting Text:To format the text in word use Font group of the ribbon Font group to format text by changing the font style, font size, text color putting in bolds/italics/underline etc. Font buttons or Use To change the style of text To change the size of text To Change the Case of text Make the selected text bold or italics To underline the selected text Change the text color Steps to Use Click the arrow next to the font name you will get different styleschoose your font style. Click the arrow next to the font size and choose the appropriate size, or Click the increase or decrease font size buttons Selectt text to change the case to UPPERCASE, lowercase or other common capitalization To get more options of changing the case click on down arrow next to the case button Click on to bold the selected text Click on to italicize the selected text Click the arrow next to the underline and select the type of line required to underline the text Selectt the text and click the Colors button included on the Font Group of the Ribbon,or Select the color by clicking the down arrow next to the font color button. Page 5 of 16
6 To add subscript or superscript To apply a visual effect to the selected text, such as a shadow, glow or reflection To highlight the text as by marker Create the small letters below the text line Create small letters above the line of text Click the Highlight Button on the Font Group of the Ribbon, or. To change the color of the highlighter click on down arrow next to the highlight button. To clear all the formatting from the selection,leaving only plain text Select the text and click on clear all button Note: Select the text and right click to use any options for formatting and editing the text as shown below: All options are available for formatting and editing the selected text 1.5 Ruler: The Ruler function helps align the text, graphic, tables or other elements in your document. Step 1: To view ruler Page 6 of 16
7 Vertical Ruler Horizontal Ruler Indenting Text:Indenting feature is used to move the complete paragraph or the first line to a specific number of places from the left or right margin Step1: Select the paragraph o be indented Select Increase indent/decrease indent Step 2: Click on the increase indent button on formatting tool bar. The selected text will shift half inch away from the left margin or click on the decrease indent button to the left margin. to move the text half inch closer Click on the increase indent button on formatting tool bar. The selected text will shift half inch away from the left margin Indents on Ruler: Page 7 of 16
8 a) First line indent: To indent first line of each paragraph Step 1: Select the text where you want indent first line of each paragraph and drag the first line indent to the right. It s the upper triangle on the ruler Indent first line of each paragraph Step 2: The selected text will appear as shown below: The first line of selectedparagraph has been indented to left Page 8 of 16
9 b) Hanging indent: The second and all the following lines of a paragraph are indented more than the first. Step1: Select the text where you want to add a hanging indent and drag the hanging indent marker to the right. It s the lower triangle on the ruler. Hanging indent Step2: The selected text will appear as shown below: Second and all line of selected paragraph will be indented more than first c) Left Indent: Step1: Select the text which you want to indent left and drag the left indent marker to the right. Drag Left Indent Step2: The selected text will appear as shown below: The selected text has indented to left Page 9 of 16
10 d) Right Indent Step1: Select the text which you want to indent right and drag the right indent marker to the left Drag right Indent Step2: The selected text will appear as shown below: The selected text has indented to right Alignments:To align the text left, right, center or justify Tabs to align the selected text (selected alignment will be highlighted) Alignment Tabs Use Toalign the text left To centrally align the text Toalign the text right Align text to both the left and right margins, adding extra space between words as necessary Procedure Select the text and click on left alignment. The selected text will move to left margin Select the text and click on center alignment. The selected text will move to center of left and right margin Select the text and click on right alignment. The selected text will move to right margin Select the text and click on justify tab. The selected text will be fitted between left and right margins 1.6 Bullets and Number lists: Buttons to add bullets or numberings Page 10 of 16
11 Buttons Use (Bullets) Starts a bulleted list.click the arrow to choose different bullet styles. (Numbering) Start a numbered list. Click arrow to choose different numbering formats. Satrt a multilevel list. Click the arrow to choose different multilevel list (Multilevell list) Step1: Select the text where bullets have to be added. Click on the arrow to select different bullet styles Different bullet styles Select the one which is required Step 2:Select the bullet style Step 3: Selected bullet will appear as shown Selected bullet style will be highlighted Note: Same steps need to be followed for selecting different numbering style and multilevel styles 2.1 Insert Tab Options related to insert table, symbols etc. are available in Insert Tab Page 11 of 16
12 2.2 Tables: To insert or draw a Table option is available in Insert Tab Step 1:Click on table and all options related to table will be available Step2: Select the required numbers of rows and columns and table will be inserted 2.2.1To edit the table Select the row/column Table Tools will be highlighted and can insert row above/below &column left/right Select option to insert row/column or to delete row/column as per requirement Page 12 of 16
13 Also table can be edited by selecting row/column and right clicking on it.all the options will be available 2.3 Special characters and images To insert Image Step 1:Click on Picture button to insert picture a dialogue box will appear as shown below: Select the location of file from where the picture needs to be inserted Select the image you need to be insert Selected image will be inserted at required place Page 13 of 16
14 2.3.2 To Insert Shapes Step1:Click on shapes button and a drop down with different shapes will be available Select the shape Step 2: You will find a cross sign drag and get the required shape To insert Symbol Step 1: Place the cursor where you want to Click on Step2: Select More Symbols to get more Symbol buttonto select symbol options Page 14 of 16
15 Step 3: Select the symbol and click it will appear as shown below 3.1 Page Layout Tab Orientation Step 1: Click on orientation button Step 2: Click on portrait/landscape Portrait View Landscape View Header /Footer Step1: Click on Insert tab>>and select Header/Footer button Page 15 of 16
16 Step 2: Select the option which needs to be added as header Select the format of header as per your requirement Also can edit or remove header with options given in drop down menu Note: Similarly you can use footer at the end of the page to show page number etc Zoom in-out To zoom in-out the screen either clickview Tab>>Zoom Section or click on zoom tool at right hand side in status bar Move the slider to increase/decrease the percentage to zoom in-out the active window Page 16 of 16
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