Supplier Guide for Road Marking Supplies and Services for Local Authorities Dynamic Purchasing System. Page 1

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1 Supplier Guide for Road Marking Supplies and Services for Local Authorities Dynamic Purchasing System Page 1

2 Table of Contents Contents Table of Contents... 2 Logging in to Supplygov.ie... 3 How to express an interest in the Dynamic Purchasing System(DPS) Road Marking Suppliers and Services... 4 Step 1 of 6: Application Process... 5 Step 2 of 6: Please confirm your interest in one or more Lots... 6 Step 3 of 6: Please identify the region or regions that you wish to tender for... 7 Step 4 of 6: Self Declarations Checklist... 8 Step 5 of 6: Tender Documents required... 9 Step 6 of 6: Application Confirmation Step 6 of 6: Application Confirmation(Complete Application) Step 6 of 6 Application Confirmation (Incomplete Application) Contact Us: Page 2

3 Logging in to Supplygov.ie Enter your Username & Password and click Login Browse to and enter your username & password and click on the Login Button If you have forgotten your login details, click on Forgotten your login Details? link under Username and Password and enter your address that is registered on your Supplygov Account. Page 3

4 How to express an interest in the Dynamic Purchasing System(DPS) Road Marking Services 2016 Click Select to complete all necessary steps in the application process PLEASE NOTE: THE INSTRUCTIONS TO TENDER DOCUMENT AND ALL OTHER RELEVANT DOCUMENTS ARE AVAILABLE AT and under the Terms and Conditions tab of Please ensure you read all tender documentation prior to making your online application on Page 4

5 Step 1 of 6: Application Process Enter the name and position of the person authorised to complete the application on behalf of the Applicant. Tick the box to confirm that you have read and understood the contents of all relevant tender documentation available at and under the Terms and Conditions tab of Click on Save as Draft if you wish to save the application and return to it at a later stage. You must return and complete the application prior to the Closing date/time of the competition. Click on Back if you wish to view/make changes to the previous screen Click on Next to proceed to the next stage Page 5

6 Step 2 of 6: Please confirm your interest in one or more Lots You must select at least one Lot to proceed to the next step. Please refer to the Instructions to Tender Document in relation to the Lots. Once you have made your selection, click on Next to proceed. Note: You can update/amend this list up to the closing date/time. Page 6

7 Step 3 of 6: Please identify the region or regions that you wish to tender for Please note screenshot is only an extract of the listing. You must select at least one Region/Local Authority to proceed to the next step. Note: You can update/amend this list up to the closing date/time. Once you have selected your Region/Local Authority, click Next to proceed. Page 7

8 Step 4 of 6: Self Declarations Checklist Please note screenshot is only an extract of the listing. Enter the name and position of the person authorised to complete the Declarations on behalf of the Applicant. Once you have completed the Declarations Checklist, click Next to proceed. Page 8

9 Step 5 of 6 Tender Documents required Please note screenshot is only an extract of the listing. Templates of the required documentation are available for download on under the Contract Notice. Please ensure you complete and upload all required documentation prior to the initial closing date/time. To upload your document click Attach Document to select file you wish to upload from your PC When naming a file for uploading always ensure:- The file name is different to that of the file name the Local Authority uploaded. The file name is short and does not include symbols e.g. underscore_; comma, etc. Reasons that files may fail to attach/upload: File name too long. Please rename the file using a shorter name and try attaching again. Avoid symbols in the file name. File size too large 10MB is the max allowed. File name is too short and may include symbols e.g. underscore_; commas, etc. Page 9

10 Once the file is uploaded, the name of the file will be displayed. Click on the link to view the document. If you wish to remove a document click on Remove Document. NOTE: YOU MUST REPEAT THE ABOVE STEP FOR EACH DOCUMENT YOU WISH TO UPLOAD. The onus is on the Applicant to ensure that the required documents are uploaded before the Closing Deadline. The LGOPC does not take responsibility for incomplete applications. Page 10

11 Step 6 of 6 Application Confirmation The Application Confirmation is a summary sheet of your Application. PLEASE ENSURE ALL DETAILS ARE CORRECT. Page 11

12 Step 6 of 6 Application Confirmation (Incomplete Application) If you have not fully completed your application you will see Your application is NOT COMPLETE. If you wish to edit your application, click Edit Application. Page 12

13 Step 6 of 6 Application Confirmation (Complete Application) IF you have fully completed your submission you will see The application process in complete. You can submit your application for evaluation by clicking Submit Application. Once your application has been submitted, the LGOPC will evaluate it within days of receipt. You will subsequently be notified of your application result by . Page 13

14 Contact Us Should you have any queries, please do not hesitate to contact the SupplyGov Helpdesk at; Telephone: Page 14