User Guide. Total Sports Entertainment

Transcription

1 User Guide Total Sports Entertainment

2 Contents Table of Contents Page Number 1. Table of Contents About TSE GameTime ScriptPRO.... Company Information Contact Information... List of TSE GameTime ScriptPRO Features.... TSE GameTime ScriptPRO Benefits... TSE GameTime ScriptPRO Results TSE GameTime ScriptPRO Users TSE GameTime ScriptPRO Testimonials Logging in to TSE GameTime ScriptPRO Game Elements Adding a New Element Tabs and Fields PA Script Tab ( default )... Audio Tab ( default ) Video Tab ( default ) Staffing Tab ( default ) Sponsor Tab ( standard ) Timing Tab ( standard ).... Archiving Game Elements Adding and Deleting Game Elements Copying Game Elements Apply to All Game Elements Navigating Game Elements Production Schedule Creating a Production Schedule..... View of Elements. Building a Production Schedule Adding and Deleting Elements in a Production Schedule.... Adding a Segment in a Production Schedule..... Editing a Segment in a Production Schedule Columns in the Production Schedule Editing a Game Element in the Production Schedule... Preparing a Production Schedule to GO LIVE Notify and Ignore Check Boxes. Copying and Deleting a Production Schedule GO LIVE Making a Production Schedule GO LIVE Perspective Different Perspectives in GO LIVE. Changing the Display in a Perspective.. Perspective 2 Perspective Perspective Producer s View.... Editing the Producer s View Documents Creating a Document Running a Document

3 Contents Table of Contents Page Number 9. Reports Auto Saving and Saving Locally User Settings Adding and Changing Tabs in a Game Element.... Adding and Deleting Tabs and Fields.... Adding, Editing, Deleting Element Types..... Changing Time Segments. Other Options Crew Member Permissions GT Bottom Line How to use GT Mobile Operating Your Phone Production Task List About.. Assign Tasks

4 About TSE GameTime ScriptPRO TSE GameTime ScriptPRO is a cutting-edge, internet-based service that is provided to customers over a network that makes creating, executing and reviewing events quick and simple. All user information is saved in a designated online account wher e it can be accessed by a username and password. TSE GameTime ScriptPRO supports all browsers, including: Internet Explorer 6 and greater Mozilla Firefox 3.0 or greater Google Chrome Computer Compatibility for TSE GameTime Windows XP 1GB RAM Windows Vista 2GB RAM Windows 7 1GB RAM Mac Compatible Company Information TSE GameTime ScriptPRO is owned by TSE Services, LLC. TSE Services LLC was formed as a branch of Total Sports Entertainment, Inc. All employees of TSE Services, LLC and Total Sports Entertainment, Inc. are committed to continually providing our clients with the tools necessary to stay on the forefront of the best entertainment venues in the world. In an increasingly competitive environment, the effective use of all available entertainment components is instrumental in creating a memorable event experience for the fan, which in turn drives ticket and sponsorship sales. W e will always keep our clients best interests in mind. We will persist to ensure successful results through our website, on-site training, and ongoing support. We will be trustworthy at all times, adhere to the highest ethical standards and assist with any needs that may arise. We will never OVER PROMISE yet always OVER DELIVER. Contact Information TSE Services, LLC DBA TSE GameTime 2414 State Rd. La Crosse, WI PO Box 2166 La Crosse, WI Main Office: Tech Support: Fax Number: Main Web Address: TSE GameTime Address: 4

5 List of TSE GameTime ScriptPRO Features Multiple users per account Multiple log-ins per username Account customization Event organization and management tools Sponsorship and event element storage, organization and manipulation PA script generation In-game teleprompter dashboard feature for public address announcer Event recap report generation Element report generation Ability to reports and documents Make changes or additions to the schedule/script from any computer with internet connection Build event specific production schedules that allow real time changes throughout the event Generate sponsor reports with the exact times and dates when their elements were used Generate, print and scripts and schedules Ability to make changes and view them in real time TSE GameTime ScriptPRO Benefits Save hours a day writing scripts and putting together productions schedules Make a change in your account and see the new information in real time throughout all documents and reports Log on to your account and see all your information from anywhere in the world with an internet connection Improve communication between promotions, production and event management staff Easily manipulate, view, print and responsibility specific production schedules Send a message to all users logged into your account Use game recap reports to easily find taped video footage Eliminate the need for paper PA scripts and production schedules TSE GameTime ScriptPRO Results Increase sponsorship retention Save hundreds of dollars on paper Save your staff hours a day Increase sponsorship dollars Events are easier to produce and organize Keep superior accuracy in event production Decrease payroll expenses 5

6 TSE GameTime ScriptPRO Users TSE GameTime ScriptPRO can be configured for any event that involves announcements, scripts, schedules, sponsorships or any combination thereof. High school events, collegiate events, and pro sport events can all benefit from TSE GameTime ScriptPRO. All pro-sports teams Semi-Pro teams Baseball Football Basketball Hockey Soccer Lacrosse Volleyball Curling Canadian Football Cricket Dancing Competitions Cycling Golf Horse Racing Rugby Figure Skating Swimming Tennis Triathlons Diving Competitions Billiards Water Polo Chess Shooting Competitions Boxing Karate Sumo Wrestling Snowboarding Auto Racing Squash Archery Taekwondo Skiing Gymnastics Windsurfing Rowing Multi-sport Competitions Other TSE GameTime ScriptPRO Testimonials Vancouver Canucks I have to say that after working at the Olympics using Excel, I never want to stop using GameTime PRO. It's so much easier to manage everything, especially with so many scripts to work on and so many elements. -Cam Goudreau, Manager of Game Entertainment and Events Arizona Cardinals Football Club I am an enthusiastic supporter of TSE Game Time software. We have a very fluid and dynamic game presentation. Lot s of moving parts, inventory, entertainment elements, sponsorship commitments, etc. Elements are moved from one break, in a particular quarter to a completely different quarter and break. Using TSE has eliminated confusion and frustration regarding these last second modifications. (Not to mention reducing intercom chatter by an order of magnitude.) Game preparation and planning has been streamlined and simplified and distribution of information has become a snap. (No more jumping from MS Word to Excel and back again. Plus, both scripts and production schedules are automatically updated.) Because it is web based, there is no need to send a master copy and every update to everyone involved. They simply log on and have access to the most up to date version. And everyone can make their own modifications, as needed and allowed. I can also work on the show from anywhere, anytime. All I need is my laptop and a connection. -Michael C. Conner, Video and Scoreboard Operations Manager Purdue Boilermakers I deeply appreciate TSE s commitment to customer satisfaction. TSE consistently goes the extra mile. TSE has been very open to constructive criticism about the GameTime program and diligent in working on solutions to our concerns. We could not ask for a better partnership. -Stephen D. Hall, Director New Jersey Ironmen GameTime has been an amazing tool. It not only saves me hours of time putting together my game scripts, but it allows me to multitask. I now have more time to go out and sell sponsorships - Jim Gooley, Director of Game Operations **See More Testimonials at 6

7 Logging in to TSE GameTime ScriptPRO Go to: Click on Login Login button Type in the Username and Password Enter given Username here Enter Password here Check Box for Remember Me if you want your computer to remember your username and password. Click the Login button 7

8 Game Elements A Game Element is described as any element scheduled throughout the duration of a season. Click on the Game Elements button in the upper left corner of the screen. The Well of Elements screen will appear. The Well of Elements is the master list of all active elements and shows every element available for every game. Click on the New button ( yellow ) to add a new element to the Well of Elements. New Element Button The Element Editor screen will display. The Element Editor is a view of the tabs and fields used to build each element. The Element Editor is customized in the user Settings. Both the Element Name and Type are standard fields and both the Sponsor and Timing tabs are standard tabs. All other fields and tabs can be added/deleted and/or edited in the user Settings. Fill in all necessary fields Select Save to Well The new game element will be added to the list in the well of elements 8

9 Game Elements Start by typing in the Element Name and then select the Type of element from the drop-down list. Hint: The Element Name and Type are required fields in all elements. Type in Element Name here. Select the Type of element from the drop-down list. Hint: The Type drop-down list is customizable in user Settings. Begin entering information about the element under each tab ( PA Script, Audio, Video, Staffing, Sponsor, Timing, etc. ) The PA Script tab: ( Default Tab ) Type in the script for the PA announcer to read during the element. This is a rich text field that allows you to change the font style, size, color, and alignment. Hint: Fields that do not have information that pertain to the element can be left blank. The PA Script Hint: The Sponsor and Timing tabs are standard. Other default tabs can be renamed see Settings. 9

10 Game Elements The Audio Tab ( Default Tab ) This tab contains all audio fields ( Example: audio fields are shown). In each field, enter the specific audio information whether it is a specific song, genre of music, or track number that the audio technician must play during the element. The Video Tab ( Default Tab ) This tab contains all video fields ( Example video fields are shown ). In each field we enter the specific video information that the video technician must display during the element. The Staffing Tab ( Default Tab ) This section includes any member of the staff that would be involved in the element. Enter desired information in appropriate boxes. Example: The talent for the national anthem would be the singer Hint: The Sponsor and Timing tabs are standard. Other default tabs can be renamed see Settings. 10

11 Game Elements The Sponsor Tab ( Standard Tab ) Each element can be labeled with the sponsor ( s ) of that element. This allows you to run sponsorship proof of performance reports. If a sponsor already exists from a previous element, then under the sponsor search area, begin typing the name of the sponsor. A drop-down list will appear as you begin typing. Double-click on the sponsor for the element you are creating and that will put the name of the sponsor into the Element Sponsor area. If a sponsor is a new sponsor, then click on the New Sponsor button ( yellow ). A prompt will appear. Enter in the sponsor s name. Enter contact information for the sponsor if you wish, but it is not required. Type the name of the Sponsor here. List of Element Sponsors Click on the green Save Sponsor button to add this sponsor to the Element Sponsor field. Hint: The sponsor name field is required. All other fields are optional. 11

12 Game Elements The Timing Tab ( Standard Tab ) - The logistics of the element The duration of the element The specific time of the element The date range of the element If the event changes each game If the element is active If the element is ready for use If the element should be viewed on Go Live How long is this Element? Enter the length of the element and hit Enter If you enter 1 to 14, as a quick enter, 1 to 14 will display in minutes If you enter 15 or above, as a quick enter, 15 and above will display in seconds Example: When entering 2, the time will show 0:02:00 minutes When entering 120, the time will also show 0:02:00 When entering 15, the time will show as 0:00:15 When entering 14, the time will show as 0:14:00 When entering 2:15, the time will show as 0:02:15 Active if the Active box is checked, the element is available in the Well of Elements. The Active box is always checked by default. When the Active box is unchecked, the element becomes Archived. (See page 18 ) Get Game Clock Time if the Get Game Clock Time box is checked, a text box will appear for this element in Go Live when the element is marked DONE. The text box allows you to manually enter the game clock time. This is used for the Recap and Sponsor Proof of Performance reports. Changes Each Game if the Changes Each Game box is checked, GameTime reminds you by highlighting the element in orange when it is used in a production schedule. A good example of a changes daily element is the National Anthem ( the name of the singer changes daily ). Ready For Use if the Ready For Use box is checked, the element is ready to use in a production schedule. If it is not checked, the element will show a yellow highlight, meaning it still needs to be completed. View on Go Live if the View on Go Live box is checked, the element is now viewable on the Go Live feature of GameTime ScriptPRO. 12

13 Game Elements On Game Day, this happens Refers to when the element would occur in a game, the common options for this are Pre-game, In Game, Post-game, As Happens, or Drop Ins Pre-game: The element occurs before the game In Game: The element occurs during the game Post-game: The element occurs after the game As Happens: This is a spontaneous event in a game, but also something that is likely to occur. Examples include: foul balls, goals, touchdowns, and 3-point baskets, etc. Drop Ins: The element is used as a time-filler in the instance of dead air time. Specifically The Specifically box allows you to enter the specific timing information for the element. After the time frame is selected from the On Game Day, this happens drop-down menu, you can select the specific time or time segment for the element. You can also select the Load Order for that element within the selected segment. A load order of 0 will automatically place the element directly under the chosen segment in desired Production Schedules. Example: Anthem happens Pre-game. The Pre-game time frame allows you to set the number of hours: minutes: seconds Before or After a Pre-game time segment. If The Anthem begins 45:00 minutes After PREGAME Begins. The Anthem element will then automatically load into the desired Production Schedules at 45:00 After Gates Open. If Pre-game is chosen as the time frame, the Specifically option becomes a drop-down menu of the time segments in your pre-game time segments ( major benchmarks ). If In Game is chosen as the time frame, the Specifically option becomes a drop-down menu of the time segments in your game or event. If Post-game, As Happens or Drop Ins are chosen as the time frame, the Specifically option becomes a drop-down menu of all Post-game Segments, As Happens or Drop Ins segments alike. Different segments within a baseball game that could be selected. Hint: The time segment drop-down menu shown is for baseball. The drop-down menu is configurable and differs for each sport. 13

14 Game Elements In a Season, this happens Allows you to select when an event will occur during the entire season ( all production schedules ) Example : A local restaurant sponsor has a special every Wednesday night. To enter the element, select Every single Game on W. Hint: To select every day of the week, leave all of the boxes untouched ( grey ) or select all the boxes ( blue ) Other Options for In a Season, this happens Every 2 Games also means Every Other Game Every 3,4,5,6...Games can also be chosen When any number of games is selected the element automatically generates in the first production schedule in which it has not been used Starting on and Ending on Dates Click on the Calendar Icon to choose the dates The Starting on date is the first day in which the element is to be scheduled The Ending on date is the last day in which the element is to be scheduled Month Year If an element is available for use during all dates without a starting and ending date, there is no need to enter dates into the fields; they may be left blank. Choosing Multiple Dates Click on Choose Dates If an element is to be scheduled on multiple dates, click on the first date, hold ctrl and click on all other dates. These dates will be selected. The element will be scheduled for only the dates selected. Navigating Arrows Hint: At any time you can click the Cancel button to Cancel and clear the work that you have done in this part. 14

15 Game Elements When the dates are selected for Starting on and Ending on there is always the option of clearing those dates. To do that, click on the Clear Dates button and the boxes will empty. Hint: To save any updated information, the Save To Well button must be selected. Changes will not be saved by clicking on the X in the top right corner of the Game Element Editor. If the Save To Well button is not selected, a save changes warning will prompt. Archiving Game Elements Archiving a game element allows you to keep a list of game elements without deleting them. The archived list of game elements does not appear in the well of elements. To view archived elements, check the Archived box. Archived elements can be edited and re-activated. Archived Check Reactivating a game element To reactivate an archived element, check the Archived check box in the Well of Elements. Double-click on the element that is to be reactivated Click on the Timing Tab Check the Active check box Select Save to Well *The advantage of being able to archive elements is that the elements are not deleted forever, the elements are placed in the Archive and can be retrieved at any time. If you delete an element it can no longer be retrieved. Hint: After clicking on the Archive button, the element will disappear from the active Well of Elements. 15

16 Game Elements New game elements can be added to the well of elements. Game elements can also be deleted from the Well of Elements. Once a game element is deleted, it can no longer be retrieved. Game elements can also be copied. Adding a Game Element Click on Game Elements Click on the yellow New button A new Element Editor opens Enter all information for that element and select Save to Well Deleting a Game Element Click on Game Elements Double-click on the game element Click Delete from Well Once an element is deleted, it cannot be retrieved. If a game element is used in a production schedule and then deleted from the well of elements, it will still remain in the production schedule. Hint: The ability to archive an element allows you to remove elements from the well of elements list without deleting them ( S ee page 15 ). Making a Copy of a Game Element Click on Game Elements Double-click on the game element to copy Check the Save as Copy check box The Element Editor appears and the Element Name includes the word copy Make any necessary changes to the fields of the copied element and select Save to Well The copied element is added as a new element in the well of elements Apply to all Games When the check box option Apply to all Games is selected in Game Element Editor from the Well of Elements or from a specific Production Schedule, most changes made will apply to all FUTURE games that have already been created, but not completed. The changes that will NOT apply include changes to the specific time and specific dates made in the Timing tab. It is important to understand that at the time a Production Schedule is created, Elements from the Well of Elements are copied into the Production Bucket as well as automatically loaded into the desired Production Schedules based on the information located in the timing tab. If the specific time information or specific date information is changed in the Well of Elements after the Production Bucket is loaded, those changes will not apply. Hint: The Apply to all Games option allows you to edit game elements in the well of elements and apply changes to all futures active production schedules that have not been completed. 16

17 Game Elements The Well of Elements is the master list of game elements. This list includes ALL active elements in the user account for the entire season. To view the Well of Elements, click on Game Elements on the top of the home screen Advanced Search criteria fields Searching and Arranging the Well of Elements 1. To search for a particular element, begin by typing the name of the element in the Name Search text box. Elements including the typed text will populate. Find and double click on the element. The Element Editor will open. 2. To filter by Element Type or Time Frame, select the desired Type or Time Frame in the Filter By drop-down menu. The Well of Elements list will populate accordingly. 3. To filter by columns in the Well of Elements, click on the column heading. The elements will populate in alphabetical order accordingly. 4. An advanced search option is also available. Type in the information for the desired game element in the advanced search criteria fields and the well of elements will populate accordingly. Changing Column Order Click on the Column heading Drag the selected column to the desired position. Hint: You can filter by both the type and time frame simultaneously. 17

18 Production Schedule A Production Schedule is a schedule of game elements in order starting pre game and finishing post game. Click Production Schedules Click New Schedule Enter the Event Title, Event Date and Location on the left Enter, on the right, the specific times of your major pro game time segments. Be sure to select AM or PM accordingly. Click Save Schedule The New Production Schedule will show on the Production Schedule List Double-click on the Production Schedule to open Hint: The time segment drop-down menus ( Gates Open 1 At, STH Gats At, Game Time At ) can be edited/added/deleted in user Settings. 18

19 Production Schedule Hint: The Production Bucket lists elements for the date of the selected Production Schedule and the Well of Elements shows ALL elements in the user account. When the production schedule screen opens, the game rundown displays on the left and the Production Bucket displays on the right. The Production Bucket is the list of elements available for the date of the production schedule. The Production Bucket is different from the Well of Elements. All elements that contain a specific time for the date of the created production schedule automatically load into the production schedule accordingly. Elements can be rearranged in the production schedule, moved from the bucket to the production schedule or moved from the production schedule back to the bucket using drag-and-drop. Click and drag to the desired position. Viewing options Elements currently in the Production Schedule because of the timing options selected in the Element Editor Hint: Click on the viewing options to navigate easily from time segment to time segment. 19

20 Production Schedule Adding an Element to a Production Schedule To add an element to the production schedule, click and hold the element from the right-hand side and then drag the element into its corresponding segment of the game on the left-hand side. 1 Click and Drag from here to here 2 Deleting an Element from a Production Schedule To delete an element from a production schedule, click on the element you want to delete and drag the element to the trash bin at the top. Trash Bin Hint: This will delete the element from the schedule, however it will NOT delete the element from the Well of Elements. 20

21 Production Schedule Adding a segment to a Production Schedule Click on the + Segment button The Add Segment box will appear Select the time frame in the drop-down menu Type the name of the new segment Select the time of the new segment Click Save The new segment appears in the production schedule Time Frame area Insert area: select Before or After Drop-down list options for Time Frame Current segment options Marker Only - if the Marker Only box is checked, the segment does not require a specific time and is ignored in the timing calculations. Segment Name Field Editing a Segment in a Production Schedule Time of the new segment New segment added to the Production Schedule To edit a segment in the Production Schedule, click once on the segment you wish to edit The Modify Segment box will appear Change the Segment Name, the Time, or Delete the segment. Click Save if you make changes. Modify Segment screen Click here once to modify the segment 21

22 Production Schedule Editing a Segment in a Production Schedule cont... Countdown Time - The countdown time is a countdown between segments in a production schedule. The countdown time can calculate pre-game, in-game or post-game. The countdown time is also based on the duration of the elements listed in each segment. To calculate the countdown time between segments, double click on the blue segment bar and the window to the right will show. Enter the duration and click the Count Down Time box. Ex: the countdown will begin at 1:30 and the duration of each element listed under the Middle of 1st segment will be used to calculate the remaining time. Count Down Time marker Adding columns viewed in the Production Schedule Click on Columns Column Settings will display Check the box next to the select columns Click Save Settings The checked columns will display Hint: The settings are listed alphabetically across rows from left to right. Changing the order of the columns viewed Click and hold the heading of the column you wish to move Drag the column into the desired position Click here and hold, then drag to the desired location Click here and hold, then drag to the desired location 22

23 Production Schedule Editing a Game Element in the Production Schedule Single-click on the game element The Element Editor will show Edit the Game Element Select Save to Bucket All changes made appear for the current game only Element Editor screen Element selected to be edited. Click once here Save to Bucket button Note, all timing tab features, except for the DURATION, can not be edited in the production schedule If I edit an element in one production schedule, does the change appear in all production schedules? NOTE, as seen above, the changes appear on that production schedule only. To make the changes take place in all other games or the master element in the well of elements, the Apply to all Games and/or Apply to Well check box ( es ) must be checked. Apply to all Games check box When in the production schedule screen Double-click on a game element Edit the game element Check the Apply to all Games check box The changes made will appear in all active games ( games that have not already been played ) Apply to Well Check the Apply to Well check box The changes will appear in the current production schedule and in the master element in the well of elements The changes will transfer to all future games using the master element from the well of elements Hint: If both the Apply to all Games and Apply to Well check boxes are checked, the changes will appear in all active games and in the master element in the well of elements. 23

24 Production Schedule Preparing a production schedule to GO LIVE Show Details button Main Info Tab Production Schedule Ready check box In a production schedule click on the show details button Select the main info tab if it is not already selected Check the Ready check box Click Save Schedule Click on Go Live tab on top of the home page The production schedule will appear on the Go Live production schedule list Making daily elements ready When the Changes Each Game box is checked under the timing tab of a game element it loads in to the production schedule and is highlighted in orange. Click on the orange element Make the necessary changes Check the Ready check box Select Save to Bucket The element will no longer be highlighted orange Orange elements - these change for every game Save to Bucket button Element Ready check box Hint: Other tabs and fields in the Show Details are available. These field names cannot be edited. The purpose of these fields is to hold information about the production schedule as a reference only. Reports cannot currently be generated on the information in these fields. 24

25 Production Schedule Notify and Ignore check boxes Notify: This will place an orange exclamation point next to the element in Go Live, which is used to get the attention of all those who execute the element to make them aware of significant changes Ignore: The element will be ignored for this schedule and will have a line through the element in Go Live, which is used to get the attention of those who execute the element to make them aware of the ignore Save to Bucket button Notify and Ignore check boxes Deleting, Archiving, & Making a Copy of a Production Schedule To copy: Click on the Copy button in the row of the production schedule you wish to make a copy of A carbon copy of the selected production schedule will appear in the Production Schedule List To Archive : Click on the Archive button in the row of the production schedule you wish to Archive The production schedule will be removed from your active list and placed in a separate list To view your archived list, check the Archived box ** Production Schedules that are archived can still have reports ran on them** To Delete: Click the Delete button in the row of the production schedule you wish to delete Select Yes in the pop up window 25

26 GO LIVE Making a Production Schedule Go Live Click on the Go Live button Production Schedules that have a status of Ready will appear Click on the Go Live button to the right of the production schedule Five viewing options for Go Live Hint: When you click on the Go Live button, the Go Live Perspectives box will appear. You then have five different options in which you can view the game live. 26

27 GO LIVE Different perspectives in GO LIVE Perspective 1 is an in-game one window view. Columns Options Viewer Options GT Queue Options Changing the display in a perspective Click on the View button in the upper left screen. Select the GT Queue options these options will show on the left in the navigation pane of the perspective view. Select the Columns to view - these options will show in the middle columns section of the perspective view. Select the Viewer options these options will show in the viewer window on the left side of the perspective view. It is possible to select multiple options in the GT Queue, the Columns to show and the Viewer. ** Select the View button in any of the perspectives to change what you view in the GT-Queue, Columns, and Viewer.** Hint: If you have the Done permissions and selects perspective 1-4, he or she has the option to click DONE in GO LIVE. The Done button will show on the perspective screen. 27

28 GO LIVE Current Button ( Green Highlighted element ) By clicking on the current button, the next element scheduled to happen in Go Live pops up. The green highlight lets you know what element you are currently on in Go Live. Done Button Click on the Done button after a game element is completed. By doing so, the exact date and time of when the game element occurred is recorded ( Highlight turns from green to grey ). Auto Scroll Check Box To auto scroll elements in Go Live, check the Auto Scroll box. This will allow for the window to move on its own after clicking the Done button. Ignore Button By selecting an element and clicking on the Ignore button, this puts a line through the element and ignores it from being performed during the game. Undone Button This feature is used to undo an element that was previously marked Done. Highlight the element by clicking on it and select the Undone button. It will un-grey the element and take the timestamp away. This button will also undo an ignore strike if you no longer want to ignore an element. Element that is done Ignored Element Current Element Editing a Game Element in GO LIVE To edit an element in Go Live, click on the element you wish to edit. Next, click the Edit button and make the necessary changes. Click on Save Changes and the updated element will appear in Go Live. Magnify the Font To magnify the font so it is easier to read, click on the + button as many times as needed. To return to the original font size, click on the - button. Once you set the size, it will stay set for the duration of your game. Hint: The date and time for the timestamp is directly related to the date and time on your computer. 28

29 GO LIVE Different perspectives in GO LIVE Perspective 2 is an in-game 2 window view. Perspective 3 is an in-game 3 window view. 29

30 GO LIVE Different perspectives in GO LIVE Perspective 4 is an in game 4 window view. The Producer s View is the most dynamic of all the perspective views. The Producer s View is a one window view in Go Live. All changes made in the Producer s View appear throughout all other perspective views. The columns seen in the Producer s View are editable. Hint: In all of the views the current element is green. When you click done, the green will rotate down to the next element. In all of the views you can move around the columns to where you prefer them to be and resize them to your liking. The purpose of different perspectives depends on who you are and what your role is for the game. You may benefit from seeing more than one screen. 30

31 GO LIVE Editing information in the Producer s View Number of times Done was clicked Time when Done was clicked last Elements button Click on the Columns button to choose the columns to view in Producer s View Rearrange columns by dragging and dropping them in the ideal order Once the Producer s View is set, on your next login it will remain the same To move an element to a different position in the production schedule Select the element Drag and drop to where you want to move it To add an element to the game from the bucket or from the well of elements Click the Elements button The bucket of elements appears Drag and drop from the bucket to the desired position in the Producer s View OR click on the Show Well button Drag and drop from the well of elements to the desired position in the Producer s View To delete an element from the Producer s View Click on the element Drag and drop the element into the trash can The element is deleted from the production schedule and the bucket of elements To make a change to information in the element editor of an element Double-click on the element Make necessary changes ( Click Notify or Ignore if needed ) Click Save to Bucket The changes appear in all perspective views for all users logged in To record timestamps in producer s view Select Done and Timestamp in the columns to show by clicking on the Columns button After an element is finished, click Done in the Done column next to the element A timestamp appears in the Timestamp column next to the element To automatically move to the next element if you are not the producer Click on the checkbox next to Auto Scroll Done Column Timestamp Column Hint: The Notify check box shows the orange exclamation point. The Ignore check box shows a strikethrough through the ignored element. 31

32 Documents The document window includes all documents ( including scripts ) in a user account. Example and default document templates are shown in a new account but can be customized based on the needs of the user. New document templates can also be added. Creating a document Click on Documents Click on the New button Click on the columns to show tab Click the check boxes next to the information needed for the document Click on Run Document Resize and rearrange the columns as desired on the right Click on Details Name the document Enter all necessary details Add headers and logos if desired Click Save Settings Click on Documents The document will show on the Documents list 32

33 Documents Running a document for a specific production schedule To run a document or print a script for a specific production schedule, you must choose that game in the Search Criteria. Click on Documents Click on the desired document Select the Production Schedule for which you wish to run a document or script document Two check boxes appear under that Production Schedule drop down Show Segment Bars When Printing this includes the segment bars on the printed document when Print is selected to Print Preview. Show Event Notes When Printing this includes all event note ( notes entered into the Comments/Notes tab under Show Details in the Production Schedule. These Event Notes are displayed at the top of the printed document under a segment called Event Notes. Select Run The desired document is shown on the right Change the headers to the desired information in the Details Click Save Details Select the layout you wish to preview and/or print as well as the paper size Select Show page header on every page if you wish to show the Report Name, Header 1, Header 2 and Logo1 and Logo 2 on every page of your document Select Show print out timestamp if you wish to show the time and date the document is generated and printed Click the Print button to print preview Select Print or Save 33

34 Reports- Auto Saving and Saving Locally GameTime PRO allows you to save local copies of user-defined reports. User-defined reports that are also selected as Auto Save reports are ed to users 48 hours before the production schedule begins. These reports are attached to an as a back up. User permissions must be checked if a user wants to receive the Auto Save reports via Click on Settings Click on the My Crew button A list of crew members displays Click the Permissions button next to the desired crew member Click the arrow to the left of Reports Check the Receive Auto Report check box Crew members with the Receive Auto Report permission will receive s with the user-defined reports attached 48 hours before each production schedule Auto Saving a Report Click on Reports Select an existing report or create a new report Select the Report Details button Check the Auto Save check box located on the bottom of the Report Details window Hint: To turn off the Receive Auto Report permissions, deselect the check box and click Save Permissions. 34

35 Reports- Auto Saving and Saving Locally Reports selected as Auto Save reports are saved locally as a PDF file. The report PDF files are saved locally from each individual production schedule. Click on Production Schedules Click and open the desired production schedule Click the green PDF button A File Download window appears Select Open to open and view all Auto Save reports for the selected production schedule Select Save to save all Auto Save reports for the selected production schedule All Auto Save reports Save and Open in one PDF file Hint: All changes made to the Auto Save report templates are made and saved when selecting the PDF button in the production schedule. 35

36 User Settings Steps to Editing Your Element Editor: Click on Settings Click on Element Editor under Configure Views The Element Editor settings window opens. A. Adding a tab in Game Elements To add a new tab enter the name of the new tab where it says Tab Name on the top left side of the window and click the Add Tab button A new tab is added Click the Save Settings button B. Changing the name of a tab in Game Elements To change the name of a tab, click on that tab and the Tab Name text box will display next to the Tab Order box above the Fields in this Tab box Highlight and delete the current tab name and type in the new tab name Click the Save Settings button C. Changing the order of the tabs in Game Elements To change the order of the tabs in your game elements, click on each tab and the Tab Order number box will display to the right of the Tab Name text box. The current number will display. If a tab labeled Script is the first tab on the left, the number 1 will show in the Tab Order: box. If there are 4 tabs, you must make sure that each tab has a number 1,2,3,or 4 in the Tab Order: box. In the window above the Script tab shows Tab Order: 1, the Video tab shows Tab Order: 2, the Audio tab shows Tab Order: 3 and the Staffing tab shows Tab Order: 4. Do not duplicate the number in the Tab Order: box for more than one tab. Click the Save Settings button Click on the Game Elements button on the top of the screen Add or double-click on a game element The new tab order will display A B C 36

37 User Settings Adding a field in the tabs of Game Elements Click on Settings Click on Element Editor under Configure Views The Element Editor Settings window opens New Element Editor after adding Rich Text field Adding the new field under a tab Click on the tab in which you want to add a field 1. In the Controls box in the lower left of the window, select one of the controls 2. Drag it to the Fields in this Tab list 3. Enter the name of the new field in the Field Name box A new field is added To add more fields under the current tab, repeat steps 1-3 Click the Save Settings button After you drag over the control, the Field Name box appears Hint: The Control options ( Text Box, Text Area, Check Box, Rich Text ) when selected as a field, will display in the Element Editor as displayed above. Deleting a tab in the Game Element Editor Click on the tab you wish to delete Click the Delete Tab button The tab and all fields under the tab are deleted throughout the user account and cannot be retrieved Deleting a field in the Game Element Editor Click on the tab and find the field you wish to delete Select the field in the Fields in this Tab box Select the Delete Field button The field and all information in this field throughout the user account is deleted and cannot be retrieved Hint: There are 4 different types of fields to choose from in the Controls window. The difference in the types of controls are shown below. 37

38 User Settings Adding a type to Game Elements Click on Edit Element Types under the Save Settings button The Element Types box appears ( to the right ) Click in the blank white field box above the Add a Type button and enter the name of a new element type Click Add a Type The new element type is shown in the My Element Types list Click the Save Settings button Editing the name of an Element Type Click on the element type in the list that needs to be edited The selected Element Type will appear in the Field Name text box above the Add a Type text box Click inside the Field Name text box, highlight and edit the text Click the Save Settings button Deleting an Element Type Click on the Element Type in the list that needs to be deleted The selected Element Type will appear in the Field Name text box above the Add a Type text box Click the Delete from List button Click the Save Settings button The element type is deleted 38

39 User Settings Changing the default time segment rundown when creating a new production schedule Click on Settings Click on Production Schedule Editor button The Production Schedule Settings displays To rename or delete a time segment Click on a time segment Rename or delete the time segment Select Save Settings To add a time segment Click on the area where you wish to add a new segment Click the New Segment button Rename the segment Add a duration if desired Select Save Settings Other options under User Settings My Profile: If the user has permissions to add/edit/delete profile information, the users information including name, , phone number and account password is shown. A new password can be selected if desired. My Crew: If a user has permissions to add/edit/delete crew members the My Crew options is shown. New crew members profiles can be added under this option. New crew members are set up with permissions by the administrator of the account. Sponsors: If a user has permissions to add/edit/delete sponsors, the list of sponsors in the user account is shown. Organization Info: If a user has permissions to add/edit/delete or view, the organization s name, address, phone number and main contact are shown. This information can be edited. Hint: All time segments added to the Pre-game in the Production Schedule Settings will show up when creating a new Production Schedule. These segments must have a specific time related to them. 39

40 User Settings Setting up new crew members ( new users ) in your account. Click on Settings Click on My Crew The My Crew Settings displays ( below ) New Staff Member window displays Enter in all information including First Name, Last Name, Address, Phone Number, Password and Confirm the Password Hint: The address entered for the New Staff Member becomes that person s username Each crew member must be given account permissions - if no permissions are given, the user will login, but there will be no options to choose from Click on the Permissions button on the right next to DELETE the Permissions window will display 40

41 User Settings Setting up user permissions Permissions are set up in a collapsible style with four main categories being Elements, Reports, Client Settings and Production Task List. Permissions are also set up based on Team Profiles. If organizations have multiple profiles, crew members can be set up with permissions specific profiles. Check All and Check All Prep buttons Example: If a organization has 2 sports ( Hockey and Basketball ), each sport can be set up with a separate profile. Each profile is set up as a separate account. Crew members can be set up with permissions for one profile, multiple profiles or all profiles. The Check All button conveniently checks all check boxes making all permissions available to the user. A user with all permissions is set up as an Administrator. The Check All Prep button checks permissions given to users that use GameTimePREP or GameTimeLE fast and easy. This button can be used in GameTimePRO to quickly check those permissions. Permissions are limited in when clicking Check All Prep: All Element permissions are checked Reports ( Documents ) are limited to View/Edit GameTimePREP and GameTimeLE versions are only allowed 5 documents Adding/Deleting Reports ( D ocuments ) are not allowed Settings are limited information is viewable, but not editable Production Task list is not available in GameTimePRO or GameTimeLE, so the Production Task list permissions are not checked when clicking the Check All Prep button Permissions are broken down to allow crew members to view, edit, and/or add/delete. The gives the ability to set specific limits on each area of the program including Elements, Reports ( Documents ), Client Settings and Production Task List. Hint: To double check permissions given, log in with that crew member s username ( ) and password to view the permissions they have. 41

42 GT Bottom Line GT Bottom Line is a small dockable application that allows your production room staff to see the game script on their existing workstation monitors without having to toggle between browser windows. Bottom Line shows live updates while the game is live and gives you the option to eliminate paper scripts. If a user has the permissions to view GT Bottom Line, the download will be available in Settings. Click on Settings Click on the Download GT Bottom Line Button Click Install Now Follow directions through the install process A shortcut icon is added to your desktop GT Bottom Line Click the shortcut icon Enter your Username and Password Select a game GT Bottom Line displays 42

43 GT Bottom Line The X closes out of GT Bottom Line completely The icon docks GT Bottom Line into the small purple view to the left The File control brings up the Production Schedule window The icon brings up the Choose Columns window Hint: Columns can be rearranged by dragging and dropping them into your preferred order. The column order is saved per log in. The application can also be moved to the preferred location on screen, it does not have to sit at the bottom. 43

44 GT Mobile GT Mobile is an add-on feature to TSE GameTime PRO. GT Mobile allows you to make changes to the game script from any smartphone device with internet capabilities. Log in at mobile.tsegametimepro.com and enter their username and password for TSE GameTime PRO. Open the browser on a smartphone Go to mobile.tsegametimpro.com Enter your GameTime PRO username and password Click GO Team profiles display ( baseball, football, hockey, soccer, lacrosse, etc. ) Click the desired profile The most recent production schedule displays A Past Games option and a Future Games option displays Find and click the desired game/production schedule Time frames display Click on the desired time frame All segments in that desired time frame display Click on the desired segment All elements in that desired segment display 44

45 GT Mobile Editing a game element in GT Mobile. Click on the desired element The GT Mobile element editor displays Make necessary changes Click Save All perspectives in GO LIVE update in real-time to view changes Notify, ignore and delete are also editing options in GT Mobile The PA Script field automatically displays when the element is selected in GT Mobile. All other tabs and fields are editable by clicking the desired links ( ex: Audio, Video, etc. ). Click the purple arrow icon to the left of the desired element When hovering over the purple arrow icon, "Move Element" will display The Insert Here options will display Click to the desired position in the production schedule and insert the element by selecting the Insert Here hyperlink To cancel, simply click the Cancel Move button Moving a game element in GT Mobile. Hint: When moving an element, the current segment will open first. If the desired location is not in the current segment, follow the hyperlinks to the desired segment and insert the element in a new location. 45

46 GT Mobile Adding a new game element in GT Mobile. Click the Add New button A New Element screen displays Enter element name and select the element type Click Add Element Insert new element in desired location Click on new element name to edit Adding a game element from the element well in GT Mobile. Click the Well button A Well Elements screen displays Find and select the desired element Insert new element in desired location Click on new element name to edit 46

47 Production Task List The Production Task List is an add-on feature to GameTime PRO. The Production Task List allows users to assign tasks to crew members. Each field in a game element can be assigned to a crew member if desired. The Production Task List Manager and all crew members that get assignments must be set up in the user settings. Click on Settings Click on the My Crew button A list of crew members will display To add a new crew member, click the yellow New Crew Member button Fill in all desired information Click on the Permissions button and assign desired permissions to each crew member Select the Manage Production Task List box for the desired crew member Hint: Each crew member will see a task list button after logging in to GameTime PRO. Clicking on the button will bring up each crew member s task list. The Production Task List Manager will see a collaborative task list. To get back to the task list button, click the GameTime PRO logo at the top left of the screen Button and logo shown below ). 47

48 Production Task List The Production Task List Manager has the option to view ALL crew members or an individual crew member whereas a crew member that does not have manager permissions only views his or her individual list. The Element Name, Field Name, Memo, Due Date and Assignee are shown on the production Task List. This list can be sorted by clicking on the column heading. The list can be printed by clicking on the Print button. Double-click on the task to open the Element Editor If a field is assigned to a crew member, the Assign button is highlighted Click the Assign button The Assign Task window displays View task When task is complete, check the Complete check box If you want to send an to the assigned person as a reminder, check the Send check box Click OK on the top right Complete check box Send check box Hint: If the Assign button is not highlighted, there has been no tasks created for that element field. 48