SurgiNet Booking an Elective Surgery

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Annabelle Parsons
5 years ago
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SurgiNet Booking an Elective Surgery It is recommended you have set up your default Scheduling settings to your individual

You will only need to do this once and the preferences will stay set to your login.

Selection screen. You can search for a specific patient in the Case Selection screen. 1.

1 SurgiNet Booking an Elective Surgery It is recommended you have set up your default Scheduling settings to your individual account for full functionality before booking a surgery. You will only need to do this once and the preferences will stay set to your login. Ensure the surgery has not been scheduled by another staff member by searching in the Perioperative Case Tracking or Case Selection screen. You can search for a specific patient in the Case Selection screen. 1. Click Perioperative Case Tracking on iemr toolbar 2. Click on the Scheduling Appointment Book icon on the toolbar 4. Click the Appointment tab 3. The Scheduling Appointment Book window should open Choose the Appointment Type tab and type in Surgery, choose between elective or emergency and add the Appointment Location should default to TTH Main Operating Theatre. Check these default settings are appropriate and make changes as necessary. Enter the Appointment Type and Location as above if these settings have not defaulted. 5.

Any yellow fields or * fields are mandatory and are required to be filled in before you can proceed 11. Enter the Primary Surgeon s First Name and Last Name and click Search.

Click on the ellipsis Using the URN in combination with the family name and date of birth to search is most likely to return the patient required.

2 Any yellow fields or * fields are mandatory and are required to be filled in before you can proceed 11. Enter the Primary Surgeon s First Name and Last Name and click Search. Select the appropriate Surgeon and click 6. Under Person Name, to bring up the Person Search window enter known fields to search for the patient 7. Click on the ellipsis Using the URN in combination with the family name and date of birth to search is most likely to return the patient required. Be aware only using the URN may return multiple patient medical records from other Queensland hospitals. 8. Select the correct patient and click *IMPORTANT: DO NOT SELECT AN ENCOUNTER* 12. The Primary Surgeon field will now populate with the surgeon s name. Scroll down in the Appointment window, or press the tab key on the keyboard. 9. The Person Name field will now populate with the patient s name 13. Fill in the Pt Classification and Admission Type using the drop-down boxes. Then scroll down. 10. Click on the magnifying glass to search for the Primary Surgeon. The Provider Selection window will open.

The procedure will now move to the top box and you can view information regarding the selected procedure in the right-hand Procedure Information window.

3 14. The Operative Type will default to Elective. Fill out Ward From and Ward To if required. Scroll down or press the tab key on the keyboard. Locate the appropriate procedure and then double click 15. Add On? Will default to No as this is an elective surgery. 19. The procedure will now move to the top box and you can view information regarding the selected procedure in the right-hand Procedure Information window. If you need to add a second procedure, repeat instructions 17 and Comments entered in Private Surgical Comments will display as a Segment Comment in Perioperative Doc. Any Public Surgical Comments relate to special equipment required and will display on the TTH CSSD Tracking Board 17. Click Move If you have accidentally added an incorrect procedure, right click on the procedure in the top box and select delete 18. The Appointments Attributes window will open and will default to the Orders Tab. Search for the procedure in the Search box and press enter. This will populate the search results in the box below.

20. Click the drop-down arrow under Surgical Procedure Code for suggested SNOMED codes 23. Review the information in the Procedure Information window, and enter or modify information as necessary. 21.

Enter the procedure in the Search string box and press enter on the keyboard. Select the appropriate Procedure and click.

4 20. Click the drop-down arrow under Surgical Procedure Code for suggested SNOMED codes 23. Review the information in the Procedure Information window, and enter or modify information as necessary. 21. To search specifically for a code, click the ellipsis under the Surgical Procedure Code heading in the Procedure Information window. 22. The Nomenclature Search window will open. Enter the procedure in the Search string box and press enter on the keyboard. Select the appropriate Procedure and click. The Principle Type must be Procedure and Vocabulary must be SNOMED CT Enter procedure and click enter The procedure code must be (for e.g) SNOMED CT and Principal Type must be other. For multiple procedures, Primary Procedure defaults to Yes even if multiple procedures are selected. You must change the secondary procedure/s drop down box of Primary Procedure: to No, as you cannot have multiple primary procedures 24. Click the Details tab in the Appointment Attributes window and confirm the details are correct. Modify any details as necessary then click

25. The appointment should now be in the Work in Progress window. 30.

Change the date on the Calendar if required. 27.

Select which theatre you are booking into and a time. Then click OK 28.

The surgery will appear with the status as confirmed.

Click on the taskbar to exit the Scheduling Appointment Book.

comment text box if applicable. Click ok for override to be accepted.

5 25. The appointment should now be in the Work in Progress window. 30. The Confirm window will display. Confirm the details are correct and click 26. Change the date on the Calendar if required. 27. Click located next to the Work in Progress window. Select which theatre you are booking into and a time. Then click OK 28. If there is a surgeon conflict this box will appear, click override. 31. The surgery will appear with the status as confirmed. The appointment will now display in the Case Selection and Perioperative Case Tracking screens. Click on the taskbar to exit the Scheduling Appointment Book. Resource Overbook window opens - select drop down box and pick the correct reason, add text in comment text box if applicable. Click ok for override to be accepted. You may get another box saying do you want to apply to rest of the roles yes or no. If you click yes repeat reason for override. Until the appointment is Confirmed, it will not be booked. Do not exit out of the Scheduling Appointment Book until the appointment is Confirmed or all your appointment information will be lost. 29. Click Confirm next to the Work in Progress window

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