LABEL PRINTING PROGRAMS... 1

Transcription

1 PROGRAMS Table of Contents PROGRAMS... 1 CREATING AND DEFINING FORMATS... 3 OVERVIEW FOR CREATING LABELS... 3 LBL-...LABEL PROGRAMS... 3 LBFRM-...DEFINE LABEL FORMS OPTION... 4 LBL-...PRINT LABELS OPTION- (LBL - LABEL)... 9 LABEL EXAMPLES WITH PRE-DEFINED ASSIGNED TABLES CLP-...CUSTOMER LABEL PRINT EXAMPLE ILAB-...INVOICE ILBL-...ITEM LABEL PRINT PROGRAM IBLBL-...ITEM BRANCH LABEL PRINT PROGRAM MLBL-...MAIL LIST LABEL PRINT OLAB-...ORDER PIPT-...PRINT TICKETS FOR CYCLE COUNT SHIPL-...SHIPPING SLP-...SHIP TO VLP-...VENDOR SETTING UP FONTS USED BY THE LABEL PROGRAMS PTRM-...PRINTER MAINTENANCE PROGRAM Release NGS-6.40 PROGRAMS - 1

2 Proprietary Notice This manual contains information which is proprietary to Munics Information Systems, Inc. and all rights are reserved. No part of this manual or its contents may be used or reproduced by any means without the express written permission of Munics Information Systems, Inc. Disclaimer of Warranty The material contained herein is subject to change without notice. Munics Information Systems, Inc. makes no warranty, express, implied or by description, regarding the information set forth herein. Munics Information Systems, Inc. does not guarantee, warrant or make any representation regarding the use of, or the results of the use of, the programs in terms of correctness, accuracy, reliability, currency or otherwise, and the purchaser relies on the programs and the results solely at his/her own risk. NEXT GENERATION is a registered trademark of Munics Information Systems, Inc. Copyright Munics Information Systems, Inc. PROGRAMS - 2

3 CREATING AND DEFINING FORMATS OVERVIEW FOR CREATING LABELS LBL- LABEL PROGRAMS Introduction There are several programs (listed below) in the various modules that allow the user to create labels for different functions (i.e. customer mailing labels, shipping labels, item labels, vendor labels, etc.). These programs, which are created with shell programs, will read different tables based on the module, but they all function in the same manner. The programs lbl, lbfrm and label are the shells for all of these programs that produce labels. Basically, there are two steps in printing labels, first you have to set up or create a label format then you can use that format to print the labels. The standard label producing programs that are available to you in this system are: clp ibal ilbl iblbl mlbl mlp olab pipt shipl slp vlp (Customer Label Print) (Invoice Label Print) (Item Label Print) (Item Branch ) (Mailing List ) (Mailing List Label Print) (Order ) (Print Tags for Cycle Count) (Shipping Label Print) (Customer Ship-To Label Print) (Vendor Label Print) When any of these programs are initiated, a window will appear requiring the user to enter an option. There are two valid options; 1. DEFINE LABEL FORMS > This option will execute the shell program "LBFRM", which allows the user to create new or update existing label formats. This option defines the formatting of labels for output. Create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. PRINT CUSTOMER LABELS > This option allows the user to enter the Selection Criteria, Sorting Method and the LABEL FORMAT to be used. Upon completion, the "LABEL" program will be executed which will perform the actual label printing. PROGRAMS - 3

4 Example of the first window when accessing the label programs. LBFRM- DEFINE LABEL FORMS OPTION The Define Label Forms Option is used to create new label formats or change existing ones. The program that is executed is called "LBFRM". It is a shell program that is used for all the label print programs, which are: clp ibal ilbl iblbl mlbl mlp olab pipt shipl slp vlp (Customer Label Print) (Invoice Label Print) (Item Label Print) (Item Branch ) (Mailing List ) (Mailing List Label Print) (Order ) (Print Tags for Cycle Count) (Shipping Label Print) (Customer Ship-To Label Print) (Vendor Label Print) These programs have pre-defined tables associated with them so that the LBFRM program knows which tables to access. For instance, the clp program uses tables customer and cust_cred. The ilbl program has tables item and itemplan assigned to it. Before any labels can print, the user must first define the formatting of the labels for output. In this option, the user may ADD a new format or UPDATE, REMOVE, QUERY and VIEW existing formats. You may create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. PROGRAMS - 4

5 From the main menu, call up one of the following programs: clp - Customer Label Print Ibal - Invoice Label Print ilbl - Item Label Print iblbl - Item Branch mlbl - Mailing List mlp - Mailing List Label Print olab - Order pipt - Print Tags for Cycle Count shipl - Shipping Label Print slp - Customer Ship-To Label Print vlp - Vendor Label Print PROGRAMS - 5

6 Procedure to Define a Label Format To add a new format, click on the ADD button, or enter an A from the keyboard. First enter the header information then the line or detail information. The following fields may be entered: HEADER INFORMATION FORMAT ID The user assigned identification given to a particular label format. This field may contain up to 10 characters. DESCRIPTION A 30 character description may be entered to describe this format. Examples: 3 Up Rolodex Card Format Shipping Label Format TABLE/FILE NAME LINES PER LABEL WIDTH PER LABEL The name of the Database Table/File Name to be interfaced with the label format, such as "vendor". To print a label without extracting data from any files, enter "none" to indicate there is no data file to be used for this print format. Enter the number of lines to print per label. This entry should store the maximum number of print lines from the first line at the top of the label to the last line at the bottom of the label. Enter the number of characters wide per line needed for the label. If the label form contains more than 1 label across each row, add additional character(s) to the width to ensure that the printer will properly skip the vertical space between labels and begin printing on the adjacent label(s). Example: A label form has two labels across each row. There is a space 2 characters wide between each label. Each label can contain 30 characters per line. Specify a WIDTH PER LABEL of 32 (30 characters per line + 2 blank spaces) to align the printer on the adjacent label properly. NUMBER LABELS ACROSS NUMBER OF COPIES Enter the number of labels across per row. This entry should define whether the labels are 1 up, 2 up, 3 up or 4 up across the sheet. Enter the number of copies of each label to be made. This entry will define whether or not to print multiple copies of each label. Example: If 3 sets of labels or rolodex cards are required, enter 3 and the program will print the record 3 times before going on to the next record. PROGRAMS - 6

7 HEADER EXAMPLE: Assign a format ID to the label; enter a description, the table you will be using, the number of lines per label, the width of the label, the number of labels across and the number of copies. Press OK when done. DETAIL OR LINE INFORMATION LABEL LINE Enter the line number for the information to be printed on the label. Assign line NUMBER number 1 as the first line of this detail format, even if it is to just print a blank line. Successive lines may skip line numbers, but the first line must be 1. SEQUENCE NUMBER Because several different fields may be printed on one line, specify the sequence number where the data field is to appear on the line. Example: Assume a zip code field and state field are to print on the same line. To print the state field first, assign sequence number 1 to state and sequence number 2 to zip code. FIELD TYPE Enter C for Constant Field Type, F for Table Field Name. A Constant Field is a standard field that will always appear. This is useful for printing constant data prior to getting data from one of the files. Example: To print "TO:" A Table Field Name is used to define a field which is variable, such as vendor name, and indicates that a field of data should be extracted from the specified data file. FIELD NAME, CONSTANT DESCRIPTION This field contains the data field name, constant description. If the field has been defined as a Table Field Name, then the variable name to be interfaced with the label format will appear here. Example: name_vendor. Refer to online help to see field names for a specific file. If the field name has been defined as Constant, enter the constant to always appear on this line. Release NGS-6.40 PROGRAMS - 7

8 Example: The constant "TO:" may be printed on each label. FIELD LENGTH Enter the number of characters to be printed for this Constant or Field value. It is suggested that this number be increased depending on the number of spaces to be put between this value and the next value printed on the same line. Example: If a data field is 10 characters and there must be 1 space between this field and an adjacent data field, type in 11 spaces as the field length. If a line contains several different data fields, the sum of each field length for this particular line must not exceed the WIDTH PER LABEL amount. CLIP FIELD Enter C to indicate to label print that all trailing blanks are to be clipped off. Clipping is used when there are multiple fields on the same label line, such as "City + State + Postal Zip". Example: Assume City is 18 characters, State is 4 characters and Postal Zip is 10 characters. Without clipping the output would appear as follows: City St Postal With clipping the output would appear as follows: City St Postal Zip When clipping data, the user may have to insert a "constant" of a space for "X" number of characters to force spacing between clipped data fields. The clipped example above assumes 1 blank space as a constant after city and state. CONDENSE LINE FONT ID Enter C to condense lines when a complete line is blank. This option will move data lines up when ALL fields are blank on that line. Example: When printing an address label with multiple address lines many times one of the additional address lines may be blank. By using this option, data on the next line will automatically move up a line to avoid leaving a blank line. The user has access to any special FONT-ID's that were set up in the program PTRM. If no font id's exist for the printer being used, the program will automatically use the default fonts associated with the printer. TO SET UP SPECIAL FONTS USING PTRM: The user can define various fonts, bar codes and other printer commands by using the FONT button. These defined fonts, are used in conjunction with the LABEL print programs (i.e.; clp, ilbl, mlbl, mlp, olab, pipt, shipl, slp and vlp) to define various styles of fonts to be used when creating LABEL FORMATS. For example: Suppose you wanted to create a label and have your Company Logo print out with the Arial Font, Size 26, Bold. First, in this PTRM program, define that font by selecting the FONT button for the printer that the labels will be printing to. Assign an ID to the Font such as LOGO-26B, and enter the Description. From the drop down list, chose the Font you want, the Size, and click on the B for Bold checkbox (you may also use the I for Italic checkbox as well). The command string will automatically be generated using HP standard printer commands. Once this Font ID is assigned to the printer, it becomes available for you to use in all the LABEL FORMAT programs when you are entering the font to use field. PROGRAMS - 8 The PTRM program creates two tables, the first is the fontdef table which contains the font-id and the description, the second is the lblfont table which contains the actual special commands for the particular printer used. This program only creates special commands for the Hewlett Packard printers. If you are using any other type

9 printer, such as Brother printers or IBM printers, you must lookup the special commands in that printer manufacturer's technical manual, and enter those commands in this field. Repeat the line number prompts for each line required for those labels. "Click" on the OK button when done. Then return to window 1 to pick the print labels option. DETAIL EXAMPLE: For each line on the label, enter a line number, a sequence that this appears on that line, the type, either an F for field or a C for constant, the field name or the constant name, the length, whether you want it clipped or condensed and the Font ID. Press OK when done. When in the UPDATE mod: You can insert a line by placing the cursor on the line below the line you want to insert and then click on the INSERT button. You can delete a line by placing the cursor on the line you want to delete and then click on the DELETE button. You can append a line to the bottom by clicking on the APPEND Button. LBL- PRINT LABELS OPTION- (LBL - LABEL) Once you have created a label format, that format can then be used produce the labels, rolodex cards, continuous post cards, envelopes, etc. The Print Option is used to print the labels. The program that is executed behind the scenes is called "LBL". LBL is the front running program and handles all the selection criteria. Once the selection criteria is entered, it then calls the program LABEL which is the actual print program. After calling up the program, choose the Print Option. A selection screen will appear. Type in the selection you desire. The selection screens will differ from program to program for example, if you are using the label program clp, then the customer selection screen will appear, if you are using the program ilbl the item selection screen will appear. Next enter the sorting options. Again, different sorting option windows will appear based on the calling program (i.e.; clp, ilbl, iblbl, mlbl, mlp, olab, pipt, shipl, slp and vlp). Enter the Label format name or use the drop down window and press the OK button. The system will prompt you for the output device. Select the destination printer and click on the OK button. The printing will begin. PROGRAMS - 9

10 Choose the Print option to produce the output. Enter your selection criteria. PROGRAMS - 10

11 Enter the sorting criteria and enter the FORMAT LABEL. (Use the drop down window to locate the format if you do not remember the name.). Enter the name of the destination printer. PROGRAMS - 11

12 LABEL EXAMPLES WITH PRE-DEFINED ASSIGNED TABLES CLP- CUSTOMER LABEL PRINT EXAMPLE Introduction The Customer Label Print program allows the user to: 1. Define the formatting of labels for output. Create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. Print labels. Select and sort label data as required and then print using the selected label format. Procedure From the menu, enter "CLP": PROGRAMS - 12

13 Select 1 to define the Label Format: Sample format which would output a label as specified: PROGRAMS - 13

14 Select option 2 for the selection criteria screen: Select the sort options from the following screen: PROGRAMS - 14

15 The following screen will appear: PROGRAMS - 15

16 ILAB- INVOICE Introduction The Customer Label Print program allows the user to: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "ILAB": PROGRAMS - 16

17 ILBL- ITEM LABEL PRINT PROGRAM Introduction The Item Label Print program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "ILBL": PROGRAMS - 17

18 IBLBL- ITEM BRANCH LABEL PRINT PROGRAM Introduction The item branch label print program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "IBLBL": PROGRAMS - 18

19 PROGRAMS - 19

20 MLBL- MAIL LIST LABEL PRINT Introduction The Mail List Label Print program allows for the user to: 1. Define the formatting of labels for output. The user may create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. Print labels. The user may select and sort label data as required and then print using the selected label format. Procedure From the menu, enter "MLBL": PROGRAMS - 20

21 Select 1 to define the Label Format: Sample format which would output a label as specified: PROGRAMS - 21

22 Select option 2 for the selection criteria screen: Select the sort options from the following screen: PROGRAMS - 22

23 The following screen will appear: PROGRAMS - 23

24 OLAB- ORDER Introduction The Order Label Print program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "OLAB": PROGRAMS - 24

25 PIPT- PRINT TICKETS FOR CYCLE COUNT Introduction The Physical Inventory Print Tickets for Cycle Count Program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "PIPT": Select the "Define the Label Format": and choose a format to use. PROGRAMS - 25

26 Sample format which would output a label as specified: PROGRAMS - 26

27 Select option 2 for the selection criteria window: PROGRAMS - 27

28 Select the sort options from the following window: Select the sort by option and enter a valid format ID as defined in Option 1 Enter the Printer ID: The following window will appear: Load the forms and click on the "OK" button. PROGRAMS - 28

29 Do you wish to try a test pattern? Click the Yes, No or Exit button. Remove forms at this time to resume normal printing and click on the "OK" button. PROGRAMS - 29

30 SHIPL- SHIPPING Introduction The Shipping Label Print program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "SHIPL": PROGRAMS - 30

31 SLP- SHIP TO Introduction The Ship To Label Print program allows for the user to: 1. Define the formatting of labels for output. The user may create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. Print labels. The user may select and sort label data as required and then print using the selected label format. Procedure From the menu, enter "SLP": Select 1 to define the Label Format: PROGRAMS - 31

32 Sample format which would output a label as specified: Select option 2 for the selection criteria screen: PROGRAMS - 32

33 Select the sort options from the following screen: The following screen will appear: PROGRAMS - 33

34 VLP- VENDOR Introduction The Vendor Label Print program allows for the user to accomplish the following: 1. To define the formatting of labels for output. This option allows the user to create as many different formats as needed. Formatting may be used to produce not only continuous form labels, but rolodex cards, continuous post cards, envelopes, etc. The purpose of the formatting routine is to allow users to format label output according to the size label or form the user has acquired. 2. To print labels. This option allows the user to select and sort label data as required. User may then print using the selected label format. Procedure From the menu, enter "VLP": PROGRAMS - 34

35 Select from the following options: Select Define Label Format: Sample format which would output a label as specified: PROGRAMS - 35

36 Select the Print Label Option from the initial VLP window and enter the selection criteria window: Select the sort options from the following window: Select the sort by option and enter a valid format ID as defined in Option 1. PROGRAMS - 36

37 The following window will appear: Enter Printer ID, <Return> for default printer: Load the forms and click on the "OK" button Do you wish to try a test pattern? (Y)es, (N)o, (E)xit PROGRAMS - 37

38 Remove forms at this time to resume normal printing. Click on the "OK" button. PROGRAMS - 38

39 SETTING UP FONTS USED BY THE LABEL PROGRAMS PTRM- PRINTER MAINTENANCE PROGRAM Introduction You may use the Update function of the PTRM program do define various FONTS that may be used in your label programs. If there are no records in the table notify your Systems Administrator. Remember, the printer must be set up as a virtual printer in the AIX operation system before it can be recognized. See Systems Administration Manual for full documentation on PTRM. The user can define various fonts, bar codes and other printer commands by using the FONT button. These defined fonts, are used in conjunction with the LABEL print programs (i.e.; clp, ilbl, iblbl, mlbl, mlp, olab, pipt, shipl, slp and vlp) to define various styles of fonts to be used when creating LABEL FORMATS. For example: Suppose you wanted to create a label and have your Company Logo print out with the Arial Font, Size 26, Bold. First, in this PTRM program, define that font by selecting the FONT button for the printer that the labels will be printing to. Assign an ID to the Font such as LOGO-26B, and enter the Description. From the drop down list, chose the Font you want, the Size, and click on the B for Bold checkbox (you may also use the I for Italic checkbox as well). The command string will automatically be generated using HP standard printer commands. Once this Font ID is assigned to the printer, it becomes available for you to use in all the LABEL FORMAT programs when you are entering the font to use field. The PTRM program creates two tables, the first is the fontdef table which contains the font-id and the description, the second is the lblfont table which contains the actual special commands for the particular printer used. This program only creates special commands for the Hewlett Packard printers. If you are using any other type printer, such as Brother printers or IBM printers, etc., you must lookup the special commands in that printer manufacturer's technical manual, and enter those commands in this field. PTRM: In the update mode, you can assign and create Font ID's to be used in conjunction with the label formatting programs. PROGRAMS - 39