Brown County Avatar User Guide V1.0 Chapter 10 Order Entry

Transcription

1 1. CLIENT PROFILE/PHYSICIAN ORDERS Menu Path: Avatar CWS > Order Entry > Order Entry Client Information> Client Profile/Physician Orders Note that in this section of the user guide, client ALEXIS GASTER has been pre-selected; she is highlighted in yellow under My Session in the bottom left corner of the screen. Once you have selected a client, multiple orders can be entered for the same client without re-selecting each time. To create orders for a different client, click on the Tasks pull-down menu, then the Select Client tab OR click on the two people icon Page 1 of 17

2 Screen Tabs-Overview 1. CLIENT PROFILE This screen if for viewing data only. YOU WILL NOT BE ABLE TO ENTER ORDERS FROM THIS SCREEN. 2. CREATE ORDER-THIS IS WHERE ALL ORDERS WILL BE ENTERED 3. RENEW/DC/VALIDATE 4. VIEW/CHANGE 5. ORDER NOTES 6. HOLD/RESUME Page 2 of 17

3 CREATE ORDER Tab This is where all new orders will be entered! Note: There are 5 pages to this tab. (see upper left corner of the screen) Entering Orders from STANDING ORDER List (AKA Order Groups). 1. Click on PROCESS SEARCH ( the blue box in the middle of the screen) for a list of these orders and move cursor to SELECT ORDERS FROM STANDING ORDERS then move cursor the the order group you want and left click on the mouse 2. Click on SELECT ORDER (S) FROM STANDING ORDERS The blue box. Page 3 of 17

4 The Select Orders from Order Group screen will then appear. 1. Left click the mouse in each of the blue boxes to the left of the order if you would like to order that specific item. 2. Don t forget to use the scroll down bar to the right of the screen to make sure you display all orders available for selecting. 3. Click OK when you are done. Page 4 of 17

5 The following screen appears. Brown County Avatar User Guide V1.0 Many orders have required fields that will need to be entered before all of the orders are submitted. If you click YES on the above screen, the system will attempt to FILE (aka Submit) all orders selected from the group of standing orders. If any orders require additional data filled in, you will be prompted to fill them in. If you click NO on the above screen, each order will be displayed and you can review each of the 5 pages for each order and fill in optional data in addition to required data. Examples of required data are Frequency Codes, Reason Used, Duration Days, Ordering Practitioner, When to Administer the medication. Page 5 of 17

6 If you attempt-to file an order with required data missing, the informational panel below is displayed. Click OK and the page of the order containing the missing info will be displayed. Page 6 of 17

7 EXAMPLE: Accuchecks have a frequency code that is required. 1. Enter frequency and select Process Search to identify the correct frequency. 2. Highlight the frequency you want from the list that appears. 3. When the correct Frequency Code is entered move cursor to FILE DATA (at the bottom of the page) and left click on the mouse. Page 7 of 17

8 EXAMPLE: Level of Observation requires a Frequency Code 1. Enter 15 and click on Process Search. 2. Move cursor to appropriate level and click on it. 3. Move cursor to File Data at the bottom of the screen and left click on the mouse Page 8 of 17

9 When each of the orders that has missing data are filled in this screen appears. 4. Press OK to File Orders Page 9 of 17

10 HOW TO ENTER INDIVIDUAL ORDERS 1. Go to the CREATE ORDER tab. 2. Move to page 2 of this tab. 3. Enter first few letters of the order code and select Process Search (the blue box). NOTE: It is not required to enter Order Type here but your search would be faster if you did. Page 10 of 17

11 1. EXAMPLE: for Risperidone, enter risper in the Order Code box, select Process Search and choose appropriate Dose of the medication you are ordering. 2. Dosage, Dosage unit, Route of Administration, Dosage Form will auto fill. 3. Enter correct frequency by typing in the first few letters of the frequency and using the Process Search button. 4. Highlight the correct frequency and left click on the mouse Page 11 of 17

12 5. Move to page 3 of the Create Order Tab 6. Enter all necessary data needed for this specific order. IE> Routine or PRN Special/Additional Instructions Reason Text Comments Page 12 of 17

13 7. Move to page 4 of the Create Order tab 8. Enter Duration (Days) Note: Current Stop Date, Current Stop Time will auto fill when you enter the Duration(Days) Page 13 of 17

14 EXAMPLE Page 14 of 17

15 9. Move to Page 5 of the Create Order tab. 10. Check YES in Customize Frequency Code Attributes if you want to specify specific times of administration. 11. File Data at bottom of the page to enter the order NOTE: FAILURE TO FILE THE DATA WILL RESULT IN LOST WORK. Page 15 of 17

16 This will appear when the data has been successfully filed. Click OK Page 16 of 17

17 Brown County Community Treatment Center Avatar Procedure Manual Chapter 09 Order Entry Page 17 of 17