Océ System Handbook. Weber System Handbook VP 5000

Transcription

1 Océ System Handbook Weber System Handbook VP 5000

2 Océ Printing Systems GmbH Copyright Océ Printing Systems GmbH 2002, 2003, 2004, 2005 All rights reserved, including rights of translation, reprinting, reproduction by copying or any other method, of this document as a whole or parts thereof. Offenders will be liable for damages. All rights, including rights created by patent grant or registration of a utility model or design, are reserved. Delivery subject to availability; right of technical modifications reserved. All hardware and software names used are trademarks of their respective owners. Edition:

3 Preface Preface The purpose of the following handbook is to easily acquaint users of VarioPrint 5000 systems with the possibilities and flexibility of these systems in combination with other Océ hardware and software components. Practical examples provide suggestions and support for everyday tasks both in copy shops and in production printing. This handbook therefore makes no claim to completeness and is not intended to replace detailed product-specific information. Prerequisites are a system installed by the Océ Service and operators who have been instructed by Océ personnel regarding the basic functionalities. 3

4 Contents Contents Chapter 1 System Overview - System Components and Functionalities...7 Basic configuration...8 Océ VarioPrint ScanStation DS10 and scanning software...13 PRISMAproduction Server...14 Chapter 2 Getting Started - Powering on the System...15 Powering on the system...16 Powering on the printer...17 Powering on the PRISMAproduction Server...18 Powering on the ScanStation DS10 and starting up the software...19 Chapter 3 Copying, Scanning and Printing with Océ CopyMaker...21 Simple scanning and copying...22 Scanning with simple post-processing...25 Scanning and copying with image optimization...28 Chapter 4 Scan and Make Ready with Océ DocSetter...35 Scanning and saving documents with DocSetter...36 Optimizing scanned documents with DocSetter...40 Printing documents on VP 5000 via DocSetter and PRISMAproduction...46 Chapter 5 Advanced Applications...49 Paper definitions in PRISMAproduction...50 Paper definitions on the printer...52 Printing register sheets (tab printing)...56 Creating stapled documents with the VP 5000 Stitcher...62 Creating side stapled brochures and booklets with Duplo BookletMaker...65 Creating documents with "CustomTone"...74 Chapter 6 Additional options for printing out digital files via PRISMAproduction...77 Printing PDF/TIFF and other bitmap formats...78 Printing PostScript and PCL files...79 Printing AFP files

5 Contents Printing Xerox RDO files...83 Chapter 7 Troubleshooting...87 Errors and causes

6 Contents 6

7 Chapter 1 System Overview - System Components and Functionalities

8 Basic configuration Basic configuration The basic components of system solutions based on VarioPrint 5000 consist of # Basic system Function unit Printing system VarioPrint 5000 ScanStation DS 10 with scanning software Océ CopyMaker or Océ DocSetter PRISMAproduction any optional add-ons for the various components The individual modules are connected via TCP/IP, 100 Mbit / 1 Gbit Ethernet, 420 ft (140m). All the following examples of use are based on this basic configuration unless otherwise stated. The following graphic illustrates how the individual components interact with each other: 8 Chapter 1 - System Overview - System Components and Functionalities

9 Basic configuration Exception VP 5000 Advanced VarioPrint 5000 Advanced is a variation of the VP 5000 with an integrated PRISMA spooling system. The integrated PRISMA system is not optimized for creating print jobs. The system is instead optimized for printing out pre-generated print files from PCL and PostScript data streams. It can theoretically be used in connection with a separate PRISMA server, but this is not cost-effective in most cases. Simplifications however result if Vario- Print 5000 Advanced is used in connection with Océ CopyMaker and Océ DocSetter. These software modules communicate directly with the PRISMA integrated into the printer. Therefore no additional server is required. Chapter 1 - System Overview - System Components and Functionalities 9

10 Basic configuration Overall, the configuration options illustrated in the following image are possible for VarioPrint 5000 Advanced: 10 Chapter 1 - System Overview - System Components and Functionalities

11 Basic configuration Chapter 1 - System Overview - System Components and Functionalities 11

12 Océ VarioPrint 5000 Océ VarioPrint 5000 The Océ VarioPrint 5000 systems consist of cutsheet printers with maximum print speeds of 112 or 162 ppm. The systems consist of Paper input device Print module with two print units Paper output Depending on the printer language (IPDS or PCL), print resolutions of 240/300/600 dpi are possible. In the examples with PRISMAproduction described below, the printer is mainly operated in IPDS mode. Optionally, you can connect: Stitcher High capacity stacker (up to two units possible) Cascade for additional paper input Booklet Maker Interposer Exception VarioPrint 5000 Advanced: VarioPrint 5000 Advanced is a variation of the VP 5000 with an integrated PRISMA spooling system. The integrated PRISMA system is not optimized for creating print jobs. The system is instead optimized for printing out pre-generated print files from PCL and PostScript data streams. It can theoretically be used in connection with a separate PRISMA server, but this is not cost-effective in most cases. Simplifications however result if Vario- Print 5000 Advanced is operated in connection with Océ CopyMaker and Océ DocSetter, as in these cases no additional PRISMA server is required. See also section Basic configuration. 12 Chapter 1 - System Overview - System Components and Functionalities

13 ScanStation DS10 and scanning software ScanStation DS10 and scanning software Océ DS 10 is a TWAIN-based scanner for processing paper documents from A5 to A3, one-sided or double-sided, at a scan speed of up to 54 pages for A4 images. The resolution of the scanned TIFF images is 300 or 600 dpi. The following section discusses solutions where the DS10 is used in connection with CopyMaker or DocSetter software. Océ CopyMaker is software that makes it easy to create copies, configure scan jobs and optimize their quality, and add headers, footers, page numbering etc. to documents in connection with VP 5000 and ScanStation DS10. The Océ DocSetter software is a powerful solution for scanning documents, brochures, books etc. and reproducing them at the highest quality. This software is therefore aimed at users who often have to print out this type of document at high quality. Extensive editing functions and automatable image correction offer customers a high degree of flexibility and increase productivity. The program also supports Océ Custom- Tone. Chapter 1 - System Overview - System Components and Functionalities 13

14 PRISMAproduction Server PRISMAproduction Server PRISMAproduction Server is a powerful output management system for high-volume printing at maximum production reliability. PRISMAproduction offers an open architecture, supports all important data streams and integrates numerous IT platforms - from traditional data centers through the graphic arts industry to networked department printing. Of course several high-performance printers can be connected to a single PRISMAproduction system. On the input side, it is also possible to connect several - local or remote - scanning stations. Data that is already in digital form can be imported and printed through various converters. Besides printing out data, PRISMAproduction also allows it to be exported as TIFF, PostScript or PDF files. The software offers integration into Xerox Workflows via the Dpconnect module. The Print File Library integrated into the PoD module provides easy-to-use functions for saving and retrieving data and print jobs. In the following examples we are assuming that the user is working in so-called AIMS mode. For details please see the PRISMAproduction Server user manual. 14 Chapter 1 - System Overview - System Components and Functionalities

15 Chapter 2 Getting Started - Powering on the System

16 Powering on the system Powering on the system In contrast to, for example, earlier PRISMAproduction SCSI systems, the order in which system components connected by TCP/IP are activated is irrelevant. The function units can also be powered on simultaneously. We recommend powering on those components first that take the longest to start up, i.e. in the following order Printer and peripheral/post-processing devices connected to the printer (Stitcher, Stacker, BookletMaker...) PRISMAproduction ScanStation DS10 and scanning software 16 Chapter 2 - Getting Started - Powering on the System

17 Powering on the printer Powering on the printer Attention: Observe the safety directives in the operating manual and in the safety manual for the printer 1. Power on the safety switch (toggle switch) inside the device. 2. Power on the switch (push button) on the outside of the device. 3. Power on any optional devices (Stitcher, Stacker,...) that may be connected. 4. Wait a few moments until the operator panel indicates stand-by status. 5. Then switch the printer to "Ready" at the operator panel. Result Depending on how your system is equipped, you will see a screen similar to this: Finally, check whether the definitions stored on the operator panel correspond to the papers that are actually inserted. (A wrongly inserted paper size is indicated by a blinking filling indicator at the respective printer tray). Chapter 2 - Getting Started - Powering on the System 17

18 Powering on the PRISMAproduction Server Powering on the PRISMAproduction Server 1. Power on the server where PRISMAproduction is installed. 2. Wait until the system is ready. 3. Start PRISMA with the standard workspace. 4. Select the item <Printer input devices< in the menu tree. 5. Then check whether the paper definitions in PRISMAproduction correspond to the definitions on the printer. 6. For your production task, call up the Basic Operator workspace. (<Explorer> <Open workspace> <Standard workspace> <Basic Operator>). On the screen you will now see the three menu windows All Jobs Printer Pool Messages 7. Activate the printer via the Printer Pool menu window. Note: To ensure the highest possible flexibility, you can define all paper types used in a reference list in PRISMAproduction. This list may of course be very extensive and exceed the number of input trays. It is therefore very important to reconcile the lists in PRISMAproduction and on the printer to avoid misprints. 18 Chapter 2 - Getting Started - Powering on the System

19 Powering on the ScanStation DS10 and starting up the software Powering on the ScanStation DS10 and starting up the software 1. Power on the main circuit breaker at the rear of the device on the right. 2. Wait until the controller has booted and the "Océ DS 10" start-up screen has gone out. 3. Power on the scanner at the front of the device on the right. 4. Call up the software you will be using (CopyMaker or DocSetter). The entire system is now operational. Chapter 2 - Getting Started - Powering on the System 19

20 Powering on the ScanStation DS10 and starting up the software 20 Chapter 2 - Getting Started - Powering on the System

21 Chapter 3 Copying, Scanning and Printing with Océ Copy- Maker

22 Simple scanning and copying Note: In the following section, practical examples illustrate how ScanStation DS 10 interacts with CopyMaker, PRISMAproduction and VP Simple scanning and copying Purpose A document consisting of 10 pages printed on one side (portrait) is to be copied 50 times. The copies are also to be printed on one side only. Required tool ScanStation DS 10 with CopyMaker V1.0 or higher PRISMAproduction V3.02 or higher with PoD module Printing system VarioPrint 5000 Note: The system is configured with the standard settings. The following papers are in the printer: Input trays 1 to 4: All ISO A4 The suitable job class for this configuration was defined as 1 when the system was set up. The system was installed ready for operation, i.e. target printers, IP addresses etc. are defined. We recommend that you do not change the predefined settings if possible. 22 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

23 Simple scanning and copying Configuring the CopyMaker software 1. Settings in CopyMaker <General Settings>: The standard settings are suitable. 2. Settings in CopyMaker <Original>: The standard settings are suitable. 3. Settings in CopyMaker <Copy>: The standard settings are suitable. 4. Enter the number of copies by clicking the figures five and zero on the lower number keyboard of the CopyMaker window. 5. Insert the pages of the document to be scanned into the automatic document feeder. 6. Start the copying process by clicking the green Scan/Copy button. Result When the scanning procedure is completed, the job is sent by CopyMaker to PRISMAproduction and appears there in the <All Jobs> directory. At the same time a message is displayed in CopyMaker which can be closed with OK. Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 23

24 Simple scanning and copying For the job to be printed out correctly, the printer must be ready and active Reminder: The printer is switched to Ready at the operator panel of the printer The printer is activated in the Printer Pool menu window in PRISMAproduction Remove the finished copies from the output tray as soon as the printing process is completed. 24 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

25 Scanning with simple post-processing Scanning with simple post-processing Purpose A document consisting of 10 pages printed on one side (portrait) is to be copied 50 times. The copies are also to be printed on one side only. In addition, page number (middle) and current date (right) are to be printed as a footer. The copies are to be stapled once and stacked in offset sets. Required tool ScanStation DS 10 with CopyMaker V1.0 or higher PRISMAproduction V3.02 or higher with PoD module Printing system VarioPrint 5000 Stitcher Note: The system is configured with the standard settings. The following papers are in the printer: Input trays 1 to 4: All ISO A4 The suitable job class for this configuration was defined as 1 when the system was set up. The system was installed ready for operation, i.e. target printers, IP addresses etc. are defined. We recommend that you do not change the predefined settings if possible. Configuring the CopyMaker software 1. Settings in CopyMaker <General Settings>: Original pages: one-sided Copies: one-sided Staple: Single staple Define tray 1 as the printer input tray (A4 paper) Define: Zoom 100% 2. Settings in CopyMaker <Original>: Orientation: Portrait Paper format: A4 (scan format) Erase margin: Off 3. Settings in CopyMaker <Copy>: Output type: Stitcher Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 25

26 Scanning with simple post-processing Sorting: By set Staple: See general settings Set offset: On Input tray: 1 Under the <Layout> button, define: Document type: Portrait Copies: one-sided Margin offset Off Center image: No Aspect ratio: Preserve aspect ratio Under the <Image> button, define: Despeckle: Off Zoom: 100% (already defined in the Original window) Under the <Insert text> button, define: Header: Off Footer: Off Page number: On (Define format and position in the <Edit> <Insert text> <Insert page number> menu) 26 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

27 Scanning with simple post-processing Date: On (Define format and position in the <Edit> <Insert text> <Insert date> menu) 4. Enter the number of copies by clicking the figures five and zero on the lower number keyboard of the CopyMaker window. 5. Insert the pages of the document to be scanned into the automatic document feeder. 6. Start the copying process by clicking the green Scan/Copy button. Result When the scanning procedure is completed, the job is sent by CopyMaker to PRISMAproduction and appears there in the All Jobs directory. At the same time a message is displayed in CopyMaker which can be closed with OK. For the job to be printed out correctly, the printer must be ready and active Reminder: The printer is switched to Ready at the operator panel of the printer The printer is activated in the <Printer Pool> menu window in PRISMAproduction Remove the finished copies from the output tray as soon as the printing process is completed. Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 27

28 Scanning and copying with image optimization Scanning and copying with image optimization Purpose A document consisting of 10 pages printed on both sides (portrait) is to be copied 50 times. The copies are also to be printed on both sides. In addition the page number (middle) is to be printed as a footer. Within each set, a red blank page is to be inserted after the 8th sheet (i.e. page 16) to visually separate the appendix. The documents to be scanned are holed, but the holes are not to be visible on the copies. Some of the documents to be scanned have previously been copied and contain visible dust particles. These defects (holes and dust) are not to be visible on the copies. The copies are to be stapled on one side. Required tool ScanStation DS 10 with CopyMaker V1.0 or higher PRISMAproduction V3.02 or higher with PoD module Printing system VarioPrint 5000 Stitcher Note: The system is configured with the standard settings. The following papers are in the printer: Input trays 1 and 2: Both ISO A4 Input tray 3: A4 red Input tray 4: ISO A4 The suitable job class for this configuration was defined as 1 when the system was set up. The system was installed ready for operation, i.e. target printers, IP addresses etc. are defined. We recommend that you do not change the predefined settings if possible. Configuring the CopyMaker software 1. Settings in CopyMaker <General Settings>: Original pages: two-sided Copies: two-sided Staple: Single staple Input tray 1: A4 white Zoom: 100% 2. Settings in CopyMaker <Original>: 28 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

29 Scanning and copying with image optimization Orientation: Portrait Paper format: A4 (scan format) Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 29

30 Scanning and copying with image optimization Erase margin: On (To render the holes in the scanned documents invisible) Set the right and left margins to be erased to a width of e.g. 1.2 cms in the <Edit> <Erase margins> menu. 30 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

31 Scanning and copying with image optimization 3. Settings in CopyMaker <Copy>: Output type: Stitcher Sorting: By set Set offset: On Under the <Layout> button, define: Document type: Portrait Copies: two-sided, already defined Margin offset Off Center image: No Aspect ratio: Preserve aspect ratio Under the <Image> button, define: Despeckle: On (To remove the dust particles etc.) Initially use the default settings. For more information, refer to the user manual. Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 31

32 Scanning and copying with image optimization Zoom: 100% (already defined in the Original window) or Automatic Under the <Insert text> button, define: Header: Off Footer: Off Page number: On (Define format and position in the <Edit> <Insert text> <Insert page number> menu) Date: Off Under the <Insert pages> button, define: 32 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

33 Scanning and copying with image optimization Blank page: On (Then define the position at which the blank page is to be inserted in the "Edit - Insert pages" menu (After page 16). Also define Material/Input tray 3 for the blank pages. For the number, apply the standard value 1) 4. Enter the number of copies by clicking the figures five and zero on the lower number keyboard of the CopyMaker window. 5. Insert the pages of the document to be scanned into the automatic document feeder. 6. Start the copying process by clicking the green Scan/Copy button. Result When the scanning procedure is completed, the job is sent by CopyMaker to PRISMAproduction and appears there in the <All Jobs> directory. At the same time a message is displayed in CopyMaker which can be closed with <OK>. For the job to be printed out correctly, the printer must be ready and active Reminder: The printer is switched to Ready at the operator panel of the printer The printer is activated in the Printer Pool menu window in PRISMAproduction Remove the finished copies from the output tray as soon as the printing process is completed. Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker 33

34 Scanning and copying with image optimization 34 Chapter 3 - Copying, Scanning and Printing with Océ CopyMaker

35 Chapter 4 Scan and Make Ready with Océ DocSetter

36 Scanning and saving documents with DocSetter DocSetter is a powerful tool for optimizing scanned documents before printing them out again. DocSetter is therefore aimed at users who need to create especially high-quality documents and often also print these files out. This results in the following scenarios for working with DocSetter: Scanning documents and then saving them to a file. Optimizing electronic documents for printing them out. Printing electronic documents on VP5000 via DocSetter and PRISMAproduction. In the following section, practical examples of these scenarios illustrate how ScanStation DS 10 interacts with DocSetter, PRISMAproduction and VP Scanning and saving documents with DocSetter Purpose A stack of A4 documents printed on both sides is to be scanned for later optimization. The documents are all printed in portrait format. Required tool ScanStation DS 10 DocSetter Version 2.0 or higher 36 Chapter 4 - Scan and Make Ready with Océ DocSetter

37 Scanning and saving documents with DocSetter Method 1: Working with preset values 1. Insert the documents into the infeed tray of the ScanStation (document page 1 at the bottom, portrait format) and check that the device is powered on, or initialize the ScanStation. 2. Start DocSetter. 3. Under >DS10-Default<, switch the paper mode to >duplex>. Chapter 4 - Scan and Make Ready with Océ DocSetter 37

38 Scanning and saving documents with DocSetter 4. Press the large green button to the right of the preview area (<Scan!>). 5. The scanning process now starts automatically. Wait until all pages have been scanned. 6. When the scanning process is completed, select the <File> <Save as> menu. 7. Choose a file name and file format and save the document. Method 2: Working with scan settings made by the operator 1. Insert the documents into the infeed tray of the ScanStation and check that the device is powered on. 2. Start DocSetter. 3. Press the button to the right of the green Scan button (<Scan advanced>) on the righthand side of the preview area. 38 Chapter 4 - Scan and Make Ready with Océ DocSetter

39 Scanning and saving documents with DocSetter A menu window with the possible scan settings for the ScanStation DS10 appears. 4. Define your settings. 5. Start the scanning process by clicking the green Scan button. 6. When the scanning process is completed, select the <File> <Save as> menu. 7. Choose a file name and file format and save the document. Chapter 4 - Scan and Make Ready with Océ DocSetter 39

40 Optimizing scanned documents with DocSetter Optimizing scanned documents with DocSetter Purpose The stack of documents scanned in the previous section is to be optimized for printing. This involves erasing image defects (e.g. due to margin holes in the originals etc.) on unprinted margins, removing noise in text and graphics and straightening any copies that may have been fed in crookedly. Required tool ScanStation DS 10 DocSetter Version 2.0 or higher Preparations 1. Start DocSetter. 2. Call up the interactive guide by pressing the corresponding button. (Alternatively via the <View> <Controls> <Interactive guide> menu) Note: The interactive guide will support you in the following tasks and offer additional help and explanations. Observe this additional information. 40 Chapter 4 - Scan and Make Ready with Océ DocSetter

41 Optimizing scanned documents with DocSetter Image optimization 1. Call up the item <Scan post-processing> in the interactive guide. Chapter 4 - Scan and Make Ready with Océ DocSetter 41

42 Optimizing scanned documents with DocSetter 2. Go to step 1, <Check>. 3. Place all odd pages over each other with the <Stack image> command. (Even and odd pages often have different margins) 42 Chapter 4 - Scan and Make Ready with Océ DocSetter

43 Optimizing scanned documents with DocSetter 4. Now determine the maximum white outside margin that is to be despeckled. To do this, click the guidelines at the left and top edges of the main window and drag them into the image. Use four guidelines to frame the inner area containing the information that must not be deleted. 5. Go to step 4, <Despeckle and erase>. Remove the defects outside the guidelines with the corresponding Erase command. 6. Repeat the above steps for the even pages. Chapter 4 - Scan and Make Ready with Océ DocSetter 43

44 Optimizing scanned documents with DocSetter 7. Remove the other defects in the document with the <Remove spots> filter. Initially use the preset properties of the filter. 8. Call up the item <Straighten> under step 5 of the interactive guide. This automatically aligns the pages. 44 Chapter 4 - Scan and Make Ready with Océ DocSetter

45 Optimizing scanned documents with DocSetter You can create another stacked image to check. Saving and exiting the program 1. Exit the interactive guide. 2. Select the <File> <Save as> menu. 3. Choose a file name and file format and save the document. Chapter 4 - Scan and Make Ready with Océ DocSetter 45

46 Printing documents on VP 5000 via DocSetter and PRISMAproduction Printing documents on VP 5000 via DocSetter and PRISMAproduction Purpose Several sets of documents optimized with DocSetter are to be printed out on VarioPrint Required tool ScanStation DS 10 DocSetter Version 2.0 or higher PRISMAproduction V or higher with PoD module Printing system VarioPrint Start DocSetter. 2. Open the file to be printed with <File> <Open>. 3. Call up <File> <PRISMAproduction Print>. 4. The PRISMAproduction job ticket is displayed. Please note: The name of the print file is preset and cannot be changed. The job name is a suggestion and can be changed. 5. Add the relevant items in the job ticket and check whether job class and printer are correct. 6. Click the <Print> button. Check whether the print job appears in the "All Jobs" directory. For the job to be printed out correctly, the printer must be ready and active Reminder: 46 Chapter 4 - Scan and Make Ready with Océ DocSetter

47 Printing documents on VP 5000 via DocSetter and PRISMAproduction The printer is switched to Ready at the operator panel of the printer The printer is activated in the Printer Pool menu window in PRISMAproduction Result Remove the finished copies from the output tray as soon as the printing process is completed. Chapter 4 - Scan and Make Ready with Océ DocSetter 47

48 Printing documents on VP 5000 via DocSetter and PRISMAproduction 48 Chapter 4 - Scan and Make Ready with Océ DocSetter

49 Chapter 5 Advanced Applications

50 Paper definitions in PRISMAproduction Paper definitions in PRISMAproduction Purpose You would like to define a new paper type in PRISMAproduction. Required tool PRISMAproduction V or higher. <Configuration> <Paper> menu 1. Click the <Add paper> icon. 2. On the <User-defined paper> tab, define: Paper name Weight Color Type (standard, foil, preprinted,...) Dimensions x and y Hole 50 Chapter 5 - Advanced Applications

51 Paper definitions in PRISMAproduction Attention: If an interposer unit is included in the system, we urgently recommend that you identify the papers for these input devices with an unambiguous identifier such as <IP> in the paper name, as papers from these input trays cannot be printed due to the paper path! Note: Please always enter coordinates for A3 paper as follows: X: 297 mm Y: 420 mm <Configuration> <Printer input devices> menu 1. Define the allocation of paper types to the respective input trays in the <Allocated paper> section. Note: The tray names will usually have been defined when the printer was set up. The tray numbers are preset and cannot be changed. Chapter 5 - Advanced Applications 51

52 Paper definitions on the printer Paper definitions on the printer Purpose You would like to define a new paper type on the printer. Required tool VP 5000 System Attention: If an interposer unit is included in the system, we urgently recommend that you identify the papers for these input devices with an unambiguous identifier such as <IP> in the paper name, as papers from these input trays cannot be printed due to the paper path! Defining the format 1. Select Format selection under the <Format sizes> item in the <VarioPrint> <Configuration> <Paper> menu. 2. Check whether there is a suitable format in the list, or define a new format in the <Format sizes> menu. 52 Chapter 5 - Advanced Applications

53 Paper definitions on the printer 3. Define the format attributes. 4. Apply your entries. Defining the paper 1. Select the item <Papers> in the <VarioPrint> <Configuration> <Paper> menu. Chapter 5 - Advanced Applications 53

54 Paper definitions on the printer 2. Define a new paper name. 54 Chapter 5 - Advanced Applications

55 Paper definitions on the printer 3. Define the size, weight, color, number of holes etc. for the new paper under <Standard properties> and <Advanced properties>. 4. Apply your entries. Chapter 5 - Advanced Applications 55

56 Printing register sheets (tab printing) Printing register sheets (tab printing) Purpose Register sheets (tabs) are to be inserted at defined points of a previously prepared document. Before you begin Generating a print job with register sheets involves the following steps: 1. Loading the print job into which the tabs are to be inserted. 2. Defining the tabs via DocSetter. 3. Inserting the tabs at the desired points in the print file. 4. Printing the newly created file. Note: The following instructions refer to steps 2 and 3 above. Required tool Server with DocSetter V 2.0 or higher Server with PRISMAproduction V Printing system VP 5000 Note: All tabs that can be used are contained in the paper pre-selection in the printer menu. No additional tabs can be defined by the operator. Note: Input tray 1 cannot be used as a tab tray. Note: Only one tab tray per print job is permitted. The tab tray does not have to be specified as such in PRISMAproduction. 56 Chapter 5 - Advanced Applications

57 Printing register sheets (tab printing) Note: For internal trays and for the internal stitcher, documents must always be stacked face down. Stacking for the HCS unit is face up. This setting is made at the printer operator panel under <Print parameters> <Print mode>. Note: The names of the tab sets are defined according to the following criteria: Format - tab identification - number of register sheets - sort order for printing - tab type (cascade or single tab). Starting the DocSetter TABwizard 1. Open the item <PRISMAproduction options> in the <File> menu. Chapter 5 - Advanced Applications 57

58 Printing register sheets (tab printing) 2. Start the TABwizard in the menu that pops up. Generating register sheets 1. Define profile and register type. 2. Define the order for printing/sorting the inserted register sheets. 3. Define the labels for the tab heads. 4. Define the orientation of the tab texts. 5. Define any additional texts. 58 Chapter 5 - Advanced Applications

59 Printing register sheets (tab printing) 6. Select PDF preview (under Finish) and make any corrections that may be necessary. 7. Click Finish to complete creating the file. Inserting register sheets into a prepared file 1. If you have not done so already: Open the prepared file. 2. Drag the respective register sheet from the file with the generated register sheets to the desired position in the prepared document with the mouse. 3. Save the new print file. Chapter 5 - Advanced Applications 59

60 Printing register sheets (tab printing) Result The print file thus generated can now be sent via DocSetter and PRISMAproduction to the printer. Printing the generated "Tab file" 1. Call up the menu item <PRISMAproduction Print> in DocSetter. 2. Define the print job on the <Job Setup / Notes> and <Settings> tabs as described in the section "Printing Documents via DocSetter and PRISMAproduction". 60 Chapter 5 - Advanced Applications

61 Printing register sheets (tab printing) 3. Check the box for "Use tabs" on the <Additional sheets> tab and define the required tab paper. 4. An operator message is now displayed on the <Job Setup / Notes> tab requesting you to insert the tab paper. 5. Place the required tab paper in the corresponding input tray. 6. Start printout with Note: The stacking sequence depends on the output tray. Ensure that you are using tab paper with the proper sort order. Chapter 5 - Advanced Applications 61

62 Creating stapled documents with the VP 5000 Stitcher Creating stapled documents with the VP 5000 Stitcher Purpose Creating A4 documents stapled at the side or in the corner with the VP5000 Stitcher. Before you begin The stacking sequence in the VP5000 Stitcher is usually 1...n. The physical stacker direction in the VP 5000 Stitcher is generally face down. <Face down> is also set as the stacker direction at the printer. The VP 5000 Stitcher offers the following applications: Stacking documents (without staples) Corner stapling documents (one staple) Side stapling documents (two staples) Maximum paper size 216 mm x 356 mm (e.g. A4, Legal, Letter) Required tool Printing system VarioPrint 5000 VP 5000 Stitcher PRISMAproduction V or higher with PoD module A4 print job Note: When working with the VP 5000 Stitcher, we recommend using the VarioPJM, as described below. The PJM can also be used. Attention: Please note that PJM job tickets and VarioPJM job tickets are not compatible with each other! Make sure you unambiguously identify each ticket when saving it. Creating stapled A4 documents 1. Open the standard workspace in PRISMAexplorer. 2. In this workspace, open the VarioPJM. 62 Chapter 5 - Advanced Applications

63 Creating stapled documents with the VP 5000 Stitcher 3. In <Job Setup / Notes>, make the following settings in the <Setup> section: Select a job name. Select the page range and the printer. Select <VP 5000 Stitcher> as the output tray. Click the <UP3I> button and make the following settings in the sub-menu: If necessary, define the other parameters in the dialog boxes. 4. Switch to the Notes section and select the print file. 5. Switch to the Settings tab and make the following settings under Job type: Job type: Standard, Stacking order 1...n, Face down usually Media mode Chapter 5 - Advanced Applications 63

64 Creating stapled documents with the VP 5000 Stitcher Paper format A4 6. On the printer, check that the stacker direction is set to <Face down> under <Print mode>. 7. Start the job. 8. Remove the stapled document from the Stitcher. 64 Chapter 5 - Advanced Applications

65 Creating side stapled brochures and booklets with Duplo BookletMaker Creating side stapled brochures and booklets with Duplo BookletMaker Purpose Creating booklets from PDF or TIFF files with the Duplo BookletMaker Before you begin The stacking sequence in the BookletMaker is usually n...1. The physical stacker direction is usually face down. The Duplo BookletMaker contains two physical applications in one device: Stapler with side stapling. BookletMaker with stapling in the brochure fold. Two logical devices are therefore defined under the UP3I device interface. The standard stacking setting on the printer is <Face down> for side-stapled brochures, and also <Face down> for booklets. Required tool Printing system VarioPrint 5000 Duplo BookletMaker/Duplo Side Stitcher PRISMAproduction V or higher with PoD module A4 print job Note: When working with the BookletMaker, we recommend using the VarioPJM, as described below. The PJM can also be used. Attention: Please note that PJM job tickets and VarioPJM job tickets are not compatible with each other! Make sure you unambiguously identify each ticket when saving it. Chapter 5 - Advanced Applications 65

66 Creating side stapled brochures and booklets with Duplo BookletMaker Creating a side stapled A4 document (Side Stitcher) 1. Open the standard workspace in PRISMAexplorer. 2. In this workspace, open the VarioPJM. 3. In <Job Setup / Notes>, make the following settings in the <Setup> section: Select a job name. Select the page range and the printer. Select <DuploSideStitcher> as the output tray. Click the <UP3I> button and make the following settings in the sub-menu: Rotation: None 66 Chapter 5 - Advanced Applications

67 Creating side stapled brochures and booklets with Duplo BookletMaker If necessary, define the other parameters in the dialog boxes. 4. Switch to the Notes section and select the print file. 5. Switch to the Settings tab and make the following settings under Job type: Job type: Standard, Stacking sequence n...1+ Face down usually Media mode Chapter 5 - Advanced Applications 67

68 Creating side stapled brochures and booklets with Duplo BookletMaker Paper format A4 6. On the printer, check that the stacker direction is set to <Face down> under <Print mode>. 7. Start the job. 8. Remove the stapled document from the Stitcher. Creating a booklet with reduced page size (A4 to 2 x A5) Attention: These instructions apply to PDF or PostScript files. These instructions do not apply to PCL or TIFF/PS files. 1. Open the <Standard> workspace in PRISMAexplorer. 2. In this workspace, open the VarioPJM. 3. In <Job Setup / Notes>, make the following settings in the <Setup> section: Select a job name. Select the page range and the printer. Select <DuploBookletMaker> as the output tray. 4. Under <Duplo Booklet Maker> in the UP3I menu, set: Rotation: Yes Axis offset: mm Staple Positions(1): 50 Staple Positions(2): Under Folder in the UP3I menu, set: 68 Chapter 5 - Advanced Applications

69 Creating side stapled brochures and booklets with Duplo BookletMaker Axis offset: mm 6. Under Trimmer in the UP3I menu: Check the <Use Trimmer checkbox. Trim offset:146 mm 7. Switch to the Notes section and select the print file. Chapter 5 - Advanced Applications 69

70 Creating side stapled brochures and booklets with Duplo BookletMaker 8. Under <PDF Unity> <Adjust to page>, select page size A5. 9. Switch to the Settings tab and make the following settings under Job type: Job type: Booklet usually Media mode 70 Chapter 5 - Advanced Applications

71 Creating side stapled brochures and booklets with Duplo BookletMaker Paper format A4 10. On the printer, check that the (standard) stacker direction <Face up> is set under <Print mode>. 11. Start the job. 12. Remove the finished document from the BookletMaker. Creating a booklet with A3 paper (2 x A4 to A3) 1. Open the <Standard> workspace in PRISMAexplorer. 2. In this workspace, open the VarioPJM. 3. In <Job Setup / Notes>, make the following settings in the <Setup> section: Select a job name. Select the page range and the printer. Chapter 5 - Advanced Applications 71

72 Creating side stapled brochures and booklets with Duplo BookletMaker Select <DuploBookletMaker> as the output tray. 4. Under Stitcher in the UP3I menu, set: Rotation: Yes Axis offset: 210 mm Staple Positions(1): 50 Staple Positions(2): Under Folder in the UP3I menu, set: Axis offset: 210 mm 6. Under Trimmer in the UP3I menu: Check the <Use Trimmer checkbox. Trim offset:208 mm 72 Chapter 5 - Advanced Applications

73 Creating side stapled brochures and booklets with Duplo BookletMaker 7. Switch to the Notes section and select the print file. 8. Switch to the Settings tab and make the following settings under Job type: Job type: Booklet usually Media mode Paper format A3 Note: Please ensure that the correct X and Y coordinates are entered for A3 paper: X: 297 mm Y: 420 mm 9. On the printer, check that the (standard) stacker direction <Face up> is set under <Print mode>. 10. Start the job. 11. Remove the finished document from the BookletMaker. Chapter 5 - Advanced Applications 73

74 Creating documents with "CustomTone" Creating documents with "CustomTone" Purpose You would like to highlight elements in a document with a special color. Required tool DocSetter V 2.0 or higher PRISMAproduction V or higher VarioPrint 5000 with special color option Creating a document with a special color 1. In DocSetter, switch to "Highlight color" mode by clicking the corresponding button on the right-hand part of the screen. 2. Open your document. 74 Chapter 5 - Advanced Applications

75 Creating documents with "CustomTone" 3. Select the elements that you would like to highlight in color. 4. Assign the special color to the element by assigning the selected area to the color layer. 5. Click back to the black layer. Then you can assign a new element to the color layer if you want. 6. When you have created all the colored elements you want, save the new document. Printing a document with a special color 1. Set the <CustomTone Automode> operating mode under <Configuration> <Print parameters> <Print mode> in the printer menu. 2. For the following steps the instructions for printing electronic documents via DocSetter apply accordingly. Chapter 5 - Advanced Applications 75

76 Creating documents with "CustomTone" 76 Chapter 5 - Advanced Applications

77 Chapter 6 Additional options for printing out digital files via PRISMAproduction

78 Printing PDF/TIFF and other bitmap formats Printing PDF/TIFF and other bitmap formats Purpose You would like to print a PDF or TIFF file directly from PRISMAproduction. Required tool Printing system VarioPrint 5000 PRISMAproduction V or higher with PoD module Printing PDF or TIFF files 1. Open the <Standard> workspace in PRISMAexplorer. 2. In this workspace, open the VarioPJM. 3. Under Setup in the <Job Setup / Notes> section, define: Job name Page range (usually all pages) The printer The other options (number of copies, output tray etc.) 4. Under Notes in the <Job Setup / Notes> section, define: The file to be printed (PDF, TIFF format) Note: The corresponding converter now appears under Format! Note: Deactivate the <Permit tray information> option 5. In the Settings section, define: Mode (usually Media mode) Required paper (usually ISO A4) Simplex or duplex printing Other options if necessary 6. Start the print job with 78 Chapter 6 - Additional options for printing out digital files via PRISMAproduction

79 Printing PostScript and PCL files Printing PostScript and PCL files Purpose You would like to print a PostScript or PCL file directly from PRISMAproduction and apply the attributes already defined in the data stream. Before you begin The procedure for printing out PostScript and PCL files is basically the same as that for printing out PDF and TIFF files as described in the previous section. Changes may be necessary if information about required papers etc. is already contained in the prepared print job, which may be the case with these file types. Only changes required in the case of existing attribute information are therefore described below. Required tool Printing system VarioPrint 5000 PRISMAproduction V or higher How to print PostScript/PCL files with media attributes in the data stream: 1. Perform steps 1 to 4 as described under PDF and TIFF, except for the item <Tray information>. 2. Activate the item <Permit tray information>. The sections Additional sheets and Special pages cannot be called up any more. Chapter 6 - Additional options for printing out digital files via PRISMAproduction 79

80 Printing PostScript and PCL files Only a few options remain accessible in the Settings section. 3. Start the printing process with 4. You will now receive messages in PRISMA about the required papers if they are not available. 5. Insert the required paper type and enter the name/number of the paper tray. 6. Continue the printing process. 80 Chapter 6 - Additional options for printing out digital files via PRISMAproduction

81 Printing AFP files Printing AFP files Purpose You would like to print an existing AFP print file. The print file is not rastered yet, but contains all data and resources. ("Inline Resources") Before you begin The VarioPJM and the PJM are available in PRISMAproduction for defining print jobs. The VarioPJM will be the print job manager of choice for most applications in the PoD area with cutsheet printers. An exception is printing AFP files that have not been rastered yet: Here the PJM is used. For clarification purposes, here is an brief overview of these two software components: VarioPJM Optimized for applications for the graphic arts industry Focus on cutsheet printers Focus on simple operation Stacking sequence optimized for Océ printers PJM Developed over time from production printing Suitable for continuous and cutsheet printers Extensive configuration options Extensive folding schemes File merging... Required tool Printing system VarioPrint 5000 PRISMAproduction Version or higher with APA module and PoD module How to print AFP files with inline resources 1. Select the <Standard> workspace in PRISMAexplorer. 2. Open the PJM. Chapter 6 - Additional options for printing out digital files via PRISMAproduction 81

82 Printing AFP files 3. Open the print job. 4. Define job name, number of copies, printer and job queue. 5. Ensure that the required paper is inserted and that the printer is activated and ready. 6. Start the printing process with 82 Chapter 6 - Additional options for printing out digital files via PRISMAproduction

83 Printing Xerox RDO files Printing Xerox RDO files Purpose You would like to print Xerox RDO files on a VarioPrint 5000 system. The files contain extensive processing information ("Page programming") on tabs, stapling etc. You would like the production of these documents to be automated in the Océ workflow just as it is in the Xerox workflow. Before you begin RDO is the proprietary data format for print jobs. RDO files contain the rastered print pages, information on the print file and device-specific information on the printer and on post-processing. With the DPconvert software module, Océ provides an easy-to-use converter for converting Xerox RDO files to an Océ DocSetter format. The ticket information is also converted so that the automated workflow is preserved. If processing steps are required in the RDO file that cannot be performed with the installed Océ printing system, this information is nonetheless retained as job ticket information (in the DocSetter print file). Required tool Printing system VarioPrint 5000 PRISMAproduction V or higher DocSetter V2.0 or higher DPconvert V1.0 or higher How to convert RDO files: 1. Open DPconvert. Chapter 6 - Additional options for printing out digital files via PRISMAproduction 83

84 Printing Xerox RDO files 2. Ensure that DocSetter is defined under <File> <Target application>. 3. Ensure that the directory for transferring data to DocSetter is defined under <File> <Target directory>. 4. Select the RDO file to be converted with the <Insert RDO file> button (under the upper list window). 84 Chapter 6 - Additional options for printing out digital files via PRISMAproduction

85 Printing Xerox RDO files 5. Start the conversion by clicking the <Convert all> or <Convert selection> button. Note: The files are now converted and saved to the target directory as DocSetter files. How to print: 1. Start DocSetter. 2. Select the target directory for data conversion in the File menu and open the converted file. 3. You can now make changes to the converted document if necessary. 4. Start printing as described under <Printing documents via DocSetter and PRISMAproduction>. Chapter 6 - Additional options for printing out digital files via PRISMAproduction 85

86 Printing Xerox RDO files 86 Chapter 6 - Additional options for printing out digital files via PRISMAproduction

87 Chapter 7 Troubleshooting

88 Errors and causes Errors and causes Purpose The configuration described in this handbook is very simple in principle, but very complex in detail. As a result, situations may occasionally occur in daily operation - particularly after the initial installation - with which the operator is unfamiliar. The following information therefore describes the most important sources of errors and provides help with troubleshooting. The printer is not printing 1. Open the <Printer Pool> window in PRISMAproduction and check whether the printer is activated. Activate the printer if necessary! The printer is not printing, the printer is not active and cannot be activated 1. Check whether the corresponding channel is closed, and close the channel if necessary. 2. If the channel is properly closed, check whether the printer was booted in the correct mode (printer language). Boot the printer in the correct mode if necessary. 3. If the above measures are unsuccessful, call the Key Operator. The printer is not printing, the printer is active. 1. Check whether the print job is arriving in PRISMAproduction in the "All jobs" window. 2. If this is the case, check whether the right job class was selected. If necessary, correct the job class and continue printing. 3. If the above measures are unsuccessful, call the Key Operator. The printer is not printing, the printer is active but not ready. 1. Set the printer to "Ready" at the printer operator panel. If necessary, first observe any warning messages at the operator panel and carry out the necessary measures for correcting errors. 2. If the above measures are unsuccessful, call the Key Operator. 88 Chapter 7 - Troubleshooting

89 Errors and causes The <Start?> pop-up message appears. 1. This message appears after the printer is first powered on or when it is reconfigured. 2. Confirm by clicking. The message <Please insert the required paper> appears. 1. In this case the paper definition on the printer does not match that of the print job. 2. Configure the corresponding paper tray and insert the required paper. The message <Scanner is off. Turn scanner on!> appears on the ScanStation screen. 1. Power on the scanner. The message <Machine recoverable error Internal software error -Press a key to continue!> appears. 1. Sorry! 2. Shut down the system and restart it. Chapter 7 - Troubleshooting 89