How to Update Your Site In Wordpress Vetter Facilities

Transcription

1 How to Update Your Site In Wordpress Vetter Facilities SPECIAL NOTES: 1. You will want to use the browser Mozilla Firefox or Google Chrome to edit your Wordpress website. This document covers the following tasks: 1. How to Add/Edit/Delete 'In The News' Items 2. How to Add/Edit/Delete Calendars 3. How to Add/Edit/Delete Newsletters 4. How to Add/Edit/Delete Testimonials Login to your Website for editing Open your web browser and go to your website's web address and add: /wp-admin to the end of the URL. Log in using the credentials that you were provided. Once you log in, you will automatically be in the "News" articles section. You will notice on the left these 4 sections: News, Calendars, Newsletters, Testimonials. These are the sections that are discussed in this training guide. Page 1 of 8

2 "In the News" Items To Add a New "In the News" Item 1. On the left, under "News", click "Add Article" 2. At the top of the next page, add your title. 3. Next, place your cursor in the text editor and begin adding your content. 1. Formatting controls are provided in the toolbar: 1 = Bold Your Text 2 = Italicize your text 3 = Create a Bulleted List 4 = Create a Numbered List 5 = Align your text: Left, Center, Right 6 = Insert Hyperlink/Edit Hyperlink a. Inside the main editor window highlight the word or words that you would like to hyperlink b. With the word or words highlighted click on the Insert/Edit link button c. In the pop-up window, enter the website address in the URL field. Make sure you include: d. Check the box Open link in a new window/tab Click Add Link e. If you are inserting an link, highlight the address you have typed in, copy it to your pasteboard (Ctrl + C) and click on the Insert/Edit link button f. In the URL field, delete and replace with mailto:youremai@illuminage.com Page 2 of 8

3 7 = Undo / Redo 8 = Indent Text, Unindent Text 9 = Paste as Text Be careful when pasting text from other word processing software into your website. It can retain formatting code that does not display correctly when published to the website. To avoid this, click the "Paste as Text" icon. Click "OK" on the popup. Doing this will add any text you paste into the text editor as plain text. You will need to reformat any styles and also may potentially have to remove/add extra spaces between paragraphs. 10. Add Multiple Pictures 2. ADD SMALL PICTURE TO TEXT a. To add a smaller image to your text, that appears at the top/right of your article, click "Set Featured Image", on the right under the box "Featured Image" b. Select "Upload Files" tab if it's not already selected, and click "Select Files" c. Browse your computer to the location of your image and click "Open" d. Once it's loaded, the image will be highlighted in blue. On the right, in the "Alt Text" field type a short 1-4 word description of the picture (ie Smiling Residents Picture) e. Next click "Set Featured Image". Once you view your news item, you will see that image has been automatically resized and floated to the right of your text. f. If you want to replace that image, simply click "Remove Featured Image" and then again select "Set Featured Image" g. When you are done with adding all your text/images, click the "Preview " button in the upper right corner. This allows you to view your news items before making them live to the public. h. Once you are happy with your updates, click the "Update" button Page 3 of 8

4 3. ADD ADDITIONAL PICTURES BELOW TEXT a. If you have more than one image you'd like to add to your new item, simply place your cursor at the end of the text in your news item and press "Enter"..so you're in a new paragraph. b. Then click the "Add Media" button c. Select "Upload Files" tab if it's not already selected, and click "Select Files" d. Browse your computer to the location of your image and click "Open" e. Once it's loaded, the image will be highlighted in blue. On the right, in the "Alt Text" field type a short 1-4 word description of the picture (ie Smiling Residents Picture) f. Under "Attachment Display Settings", select "Center" under Alignment; "None" under "Link To"; and "Large Size" or "Full Size" under "Size". g. Then press "Insert into post" h. To add another image, press enter so you're in a new paragraph and follow steps B - G i. The website will automatically resize your images for you, so do worry how they look in the text editor. Please take a moment to review your images closely, making sure everyone in the picture are smiling, engaged, and there attire and appearance is flattering. Also, it is important to make sure whoever is in the picture, that their Admissions document for the photo release to use on the website or in your newsletters has been approved to use. 4. ASSIGN A NEWS ITEM TO THE HOMEPAGE "HIGHLIGHTS" AREA a. If you want your news item to appear under "Highlights" on the homepage of the website, simply check the "Highlights" checkbox on the right, under "Categories". Page 4 of 8

5 5. One you have added all your content/pictures, click "Preview" to view your new post and then click "Publish" when you're ready for it to go live. Edit Existing News Item 1. Click on "All Articles" under "News". This will list all the current news items that are in your news section. To edit a news item, simply click on the Title 2. This will take you into a page that contents a standard text editor with the text and photos. 3. To edit text, simply place your cursor ion the edit and make the necessary edits. 4. When you are done with your updates, click the "Preview " button in the upper right corner if you'd like to review your edits. 5. Once you are happy with your updates, click the "Update" button 6. NOTE: If there are existing News items that are grayed out, and you'd like to edit/delete one of those, simply webmaster@illuminage.com with specific details on what you'd like edited, including the title of the news item and the website address to that specific item. Delete Existing News Item 1. Click on "All Articles" under "News". This will list all the current news items that are in your news section. To delete a news item, simply hover over the title and click "Trash". This will remove it from the website. Page 5 of 8

6 Calendars HOW TO ADD A NEW CALENDAR 1. Under "Calendars", click "Add Calendar" 2. At the top, enter a title: October 2014 Calendar (try to keep your titles consistent in format) 3. Next to "PDF Upload", click "Browse" 4. Find the PDF calendar on your computer and once you have it selected, click "Open" 5. Enter your "Highlights" in the highlights field. NOTE: Enter each Highlight on its own line: 4th - 10am - Resident Council 10th - 2pm - Resident Birthday Party 6. Once you have entered your highlights, simply click "Publish". This will automatically add your new calendar to the top of your "Events" page HOW TO EDIT A CALENDAR 7. Under "Calendars" click "All Calendars" 8. Click on the title of the calendar you want to edit. 9. To upload a NEW PDF, simply check the "Remove file" checkbox and hit "Update". Then upload your new PDF by clicking "Browse". Find the PDF calendar on your computer and once you have it selected, click "Open" 10. Make any text edits to your Highlights as needed. 11. Click "Update" once your edits are done. HOW TO DELETE A CALENDAR 1. If you have more than one Calendar listed, those will all show on your Events page. So you will want to remove the previous month's calendar(s) each time you post your new calendar. It's best to keep just the most current calendar(s) listed. 2. To do that, click "All Calendars" 3. Hover over the Calendar title and click "Trash" Page 6 of 8

7 Newsletters HOW TO ADD A NEW NEWSLETTER 12. Under "Newsletters", click "Add Newsletter" 13. At the top, enter a title: October 2014 Newsletter (try to keep your titles consistent in format) 14. Next to "PDF Upload", click "Browse" 15. Find the PDF calendar on your computer and once you have it selected, click "Open" 16. Enter your "Highlights" in the highlights field. NOTE: Enter each Highlight on its own line: Letter from the Administrator Resident Highlight Local Kids Visit 17. Once you have entered your highlights, simply click "Publish". This will automatically add your new newsletter to the top of your "Newsletter" page and automatically "Archive" the last newsletter. HOW TO EDIT A NEWSLETTER 18. Under "Newsletters" click "All Newsletter" 19. Click on the title of the newsletter you want to edit. 20. To upload a NEW PDF, simply check the "Remove file" checkbox and hit "Update". Then upload your new PDF by clicking "Browse". Find the PDF calendar on your computer and once you have it selected, click "Open" 21. Make any text edits to your Highlights as needed. 22. Click "Update" once your edits are done. HOW TO DELETE A NEWSLETTER 4. If you want to delete a newsletter for some reason, simply click "All Newsletter". 5. Hover over the Newsletter title and click "Trash" Page 7 of 8

8 Testimonials Note: Please try to keep testimonials as current as possible. HOW TO ADD A NEW TESTIMONIAL 1. Under "Testimonials", click "Add Testimonial" 2. At the top, enter the author: Jane S. (NOTE: Only use first name and last initial. If you don't have the name, just use "Anonymous") 3. In the "Testimonial Text" field, simply add the testimonial. Make sure you include spaces between each paragraph. 4. Click "Publish" once you're done. HOW TO EDIT A TESTIMONIAL 1. Under "Testimonials", click "All Testimonial" 2. Click on the Testimonial title 3. Adjust the Title or Text as needed 4. Click "Update" when done. HOW TO DELETE A TESTIMONIAL 1. If you want to delete a testimonial, simply click "All Testimonial". 2. Hover over the Testimonial title and click "Trash" Page 8 of 8