RRJ.ca Uploading content and managing the site

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1 RRJ.ca Uploading content and managing the site Logging In: To log in, go to: admin You will need to use your FCAD login credentials. The first time you log in a WordPress user account will be automatically created Creating your author profile: In WordPress Begin by going to the My Profile tab on the left sidebar Add your bio information and choose which social networks your profile will connect to o Remember that this profile will exist for four years after you graduate. Gravatar.com Next, you will need to create an avatar using Gravatar.com o Gravatar stands for Globally Recognized Avatar. When a user leaves a comment on a site that supports Gravatar, it pulls their Globally Recognized Avatar from the Gravatar servers. Then that picture is shown next to the comment, allowing each commenter to RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 1

2 Themes and Plugins: have their own online identity. This profile should be linked to your Ryerson address in order to have it appear as part of your profile on RRJ.ca Due to the nature of the RRJ.ca setup, some features and functionalities require an administrator to activate and manage. This applies to adding plugins and managing the layout of the site. If you recognize a need for additional functionality through the use of plugins please speak with your professor or a News Media Specialist. WordPress basics Post: A post is a standard blog entry. The bulk of what you do in WordPress will be writing posts. Posts are entries that display in reverse chronological order. In contrast to pages, posts usually have comments fields beneath them and are included in your site s RSS feed. You can create and edit posts from the Posts menu. Categories: These are the topics in which posts can be classified. The RRJ use categories to organize the site s sections, i.e., The Magazine and Online Exclusives. Each of these also includes sub categories. For example, The Magazine section is broken down by the Current Issue and Past issues. Online Exclusives includes sub categories for articles, the blog, and multimedia. The collage on the RRJ homepage is also populated based on the three most recent articles assigned to the collage category. You can create and edit categories from the Posts > Categories menu. When creating a new category you will need to give it a name. This name appears below the byline of each article to show the visitor, which section the article is filed under. Please ensure to follow the format we currently use. Each word should be capitalized and spaces are permitted in the name field. The slug is the URL friendly version of the category name and is typically all lower case and cannot contain spaces. The format we use on this site is all lower case and hyphens in between words. Tags: Tags provide a useful way to group related posts together and to quickly tell readers what a post is about. Tags also make it easier for people to find your content. Tags are similar to, but more specific than categories, and in our case do not affect the site s navigation, but do appear at the bottom of each article. A user can click on a tag to find other articles based on the same tag. Tags are search driven tools. They help visitors locate what they are seeking on your site. They also provide good SEO for the site as a whole. You can add tags from the post editor (see below). RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 2

3 Page: A page is like a post, but you create a page for static information that remains relevant to your site indefinitely. The pages on the RRJ include, Corrections, Subscribe, About and its subpages, and Contact. These pages should only be managed by an Administrator, so please see one of your instructors or a News Media Specialist if you require changes. Adding content to the site While most of the instructions below apply to all types of posts, please be aware that there are a few types of posts and pages which are very specific to the RRJ WordPress site. These include items added to The Magazine Section, Masthead pages, Letters and Corrections. For specifics on how to create and edit those posts and pages, please refer to the section below called RRJ Site specific Posts. In order to add a new article to the site you will need to begin by creating a new post. From your dashboard, click on the Posts menu and choose Add new. Enter a title for your post in the top field, and start writing content in the field below. Above the content field there are several formatting options, including font style options, bullets and numbering and text alignment. Remember that it is always a good idea to copy and paste from a plain text document to avoid formatting issues. (Notepad ++ is installed on all Journalism computers) WordPress does offer an option for pasting from Word. You will notice the icon on the tool bar. Adding links in the body of an article Begin by highlight the text you would like to appear as a link. Click the hyperlink button. A window will appear giving you various options for linking to your text. You can either copy or paste the link from a webpage or in some cases you will want to connect to existing content. You can search for the article and then click on the story you want to link to. Finally, press the add link button and your text will now connect to the related article. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 3

4 Selecting a category To assign a category to your post, select the checkbox next to the category name. You can navigate through the list of categories by clicking on the Most Used tab to select from the most popularly used categories or view all categories at once using the All Categories tab. You will notice that the sub categories are slightly offset from the parent category. You can select as many or as few categories for a post as apply. If you see the need for a new category or sub category please see an instructor or News Media Production Specialist and they can add it for you. Please note when posting articles from the magazine you must assign the appropriate categories as well as assigning Series tags. This will be explained in further detail below. Adding tags You can assign or add tags to a new or existing post buy using the Post Tags module at the bottom right of the post editor: RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 4

5 You can add tags by typing out each word or phrase and hitting Enter/Return on the keyboard. You can add multiple tags by separating each tag with a comma and then hitting Enter/Return. If you want to delete a tag you have entered, simply hit the x beside the word or phrase. You can also choose from commonly used tags by clicking on the Choose from the most used tags link and selecting the tags that apply to your article. These tags will appear at the bottom of each post. Adding a subtitle The subtitle field contains the excerpt text or deck of an article, which will appear next to thumbnail images or below the carousel on the website. It is important to include this brief description for each post, otherwise there will be extra white space on the home page and section pages. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 5

6 To add the subtitle, you simple scroll down your post page until you see the field called Subtitle. Enter your desired text. Remember that standard magazine format for decks does not include a period at the end of the excerpt. Adding a byline By default the RRJ site pulls author information and adds an author link at the top of each page which links to an author profile, but for design purposes we would also like to have a byline appear above the body text of each post. You will need to enter this manually. The standard format that we us is By First name Last name and should appear before all other body content. You will want to ensure it s in paragraph format and italics. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 6

7 Changing the author of an article There may be times where you are required to post an article written by someone else. WordPress automatically assumes the author is the person who is logged into the site. This can be a problem with the RRJ.ca site as each author link and profile is generated automatically based on the username of the account posting the article. If you need to post a story written by someone else you will need to complete the following steps to ensure the author link and profile are attributed to the correct person. You can do this in one of two ways o Scroll to the bottom of your post page and look for the Author field. o Click on the arrow to choose from the list of current users in the system o Select the appropriate author and update your post. You can also change the author in the Quick Edit view o Begin by clicking on the Post Menu to see the post listing page. When you hover over a single post you will notice options appear below the post title. Click on Quick Edit Once in the Quick Edit window you will see an Author field. If you click on the drop down list you will see a listing of all the authors on the site. You can click on any one of the names in the list to assign the post to that author. The article will then become attached to that Author s profile rather than the person who created the post. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 7

8 Adding a pull quote A pull quote is a quotation or excerpt from an article that is formatted in a larger or distinctive typeface, placed on the same page to entice readers into an article or to highlight a key topic. You can create pull quotes in your article by adding a little code. Begin by switching to Text view in the post editor as you will need to enter some code. Next, wrap the text you want to put in a pull quote using <span> tags. It should look as follows: o <span class="pullquote pqright"> Pull quote text here </span> RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 8

9 This won t affect the text in the body of your article as it tells the JavaScript to duplicate this text as a pull quote. As a default on the RRJ.ca pull quotes are set to justify to the right. If you would like to have the pull quote appear on the left, format the code like so: o <span class="pullquote pqleft"> Pull quote text here </span> This will force the pull quote to the left regardless of the default setting. Adding images Single images can be added anywhere within the body of a post. WordPress will allow you to upload.jpg,.gif or.png image files. The steps to upload a single image are as follows; Once you have created or opened an existing post, place your cursor where you would like the image to appear and click on the Add Media icon located just above the text area. The add media window will appear. Here you can choose to upload a file from your computer or select an image from the Media Library. Once the image has been uploaded and processed you will be given the option to edit some of the image settings before inserting it to the post. o Title: This will display on the image s attachment page. If a visitor clicks on the image it will open in a new tab with the images name at the top. o Caption: The image caption will be displayed directly below any single image embedded in a post. o Alt Text: This text will display if the image is not available. It is also important because it is seen by both search engines and screen readers. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 9

10 o Description: This is other information you may want to include with the image which will be visible on its attachment page o Alignment: This section controls the position of your image within your post. Choose right or left depending on where you would like it to appear in relation to the text on the page. You should remember that the article body width of a page is 640 px, so consider the size of your image. If your image is 620 px that will not leave much room for text on either side. You may want to consider centering an image that size. o Link to: You can use this field to enter a URL/web address that you would like your image to link to. There are four options 1. Custom URL: You can enter a web address you would like the image to connect to 2. None: This will completely remove any link 3. Media file: This will link to the original full sized version of the image 4. Attachment : This will link the image to its attachment page o Size: This refers to the size of the image. There are generally three image sizes to choose from. And you can do this by clicking on the dropdown menu and selecting the one you want.. Remember that this only affects the image you are editing without altering the original. The options include: 1. Small 2. Medium 3. Full size To insert an image which has already been uploaded to the Media Library, you can click on the Add Media button and once the pop up window appears you will select Media Library rather than Upload files. o Locate the image you want to use and select it. o You can then edit the image settings using the same steps listed above. o When you are finished editing the settings, click Insert into Post at the bottom of the page. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 10

11 Featured Images The featured image is very important to the RRJ.ca website. This image appears as the thumbnail for each article and in the case of the homepage collage it is the main image that appears. You are required to have a featured image for each story. In the case that your story does not have an applicable image we have created some place holders for you which can be found in the image library. These include the RRJ default image, RRJ Multimedia, RRJ Blog, etc. Important: Please remember to use the Featured image Photoshop template to ensure the cropping of the image in various places on the site won t impact the desired look of the image. This template can be found on the Vault RRJ Resources RRJWebImageTemplate You can find the Featured Image box on the right sidebar of the post page The process for adding a featured image is the same as the process as adding a single image, with one difference. Instead of clicking Insert into post, click Use as featured image. Adding a Gallery RRJ.ca uses a plugin called Thumbnail Gallery to create our photo galleries. This allows us to create a functional gallery which can be viewed within the article page or open full screen in a lightbox view. Though we have created default gallery settings, each gallery is completely customizable should you RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 11

12 want to create something for a specific project. Consult a News Media Production Specialist if you have specific questions. To begin you will need to click on the Thumbnail Gallery button on the left sidebar. Once you have accessed the Thumbnail Gallery panel you will need to start by creating a new gallery. Click on the (+). Once you click the (+) button you will see a new gallery ID #: has appeared in the list. You will want to select that new Gallery to be able to edit the details and add images. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 12

13 This will give you a second set of icons to the right of the gallery list. To edit the settings of your gallery, including its name, you need to click on the edit icon. This will open a list of many different settings. If you wish to keep the default setting, simply update the Name field and click Submit. o This will maintain all of the settings which have been predetermined for the RRJ.ca. If you wish to customize your specific gallery you can go through the list of settings and make your desired changes. When you are finished click submit. To add images to your gallery you will need to click on the (+) next to the edit Gallery settings button. Again you will notice the panel on the far right of the screen has changed to a file upload window. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 13

14 Choose the Multiple files upload option by clicking the Select Images button. This will open a Windows Explorer window where you can browse your computer or device for the images you want to upload. It is also recommended that you resize your images to a reasonable size prior to uploading. The larger the image file, the longer it will take to load on the visitor s computer or device. It is recommended that you crop and edit your images before uploading them to WordPress. We are recommending cropping your images to 960 px by 480 px. When possible try to group all landscape photos together and all portrait layout photo together. Once you have uploaded the images, they will appear in the middle panel of the Thumbnail Gallery window. Select the checkboxes next to the images you want to include Choose Enable from the dropdown menu and click Apply. You will be asked if you are sure you want to enable the images. Click yes. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 14

15 Adding image data To crop thumbnails and add titles and captions to your images you will want to ensure that you have your gallery selected from the list on the left side of the page Next, you will need to select a specific image and you will notice that the image and some additional text fields appear on the right of the screen. o If you hover over the large image on the right you will see the crop tool appear and you can click and drag to select the area you want to appear as the image s thumbnail. o Scrolling further down the page you will find fields to enter a title, caption, or media. o If you make changes to any of these fields make sure to click the submit button to save your changes. In the middle plan you can click and drag images to place them in the order you would like them to appear in your gallery. Adding a gallery to an article Begin by opening the post you wish to add the gallery to. Place your cursor where you want to insert the gallery. Next, click the Add Thumbnail Gallery button in the toolbar about the body field in your post. o A dropdown list will appear showing all of the available galleries. o Select your gallery and notice that a [shortcode] will appear in the body of your post. o Click Save or Publish and preview your post to view your gallery. **Note: If you do not see the Add Thumbnail Gallery button in the toolbar, try switching browsers. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 15

16 Managing Galleries You can manage your photo galleries at any point by clicking on the Thumbnail Gallery tab on the left sidebar. On the far left, select the gallery you wish to make changes to. The images from that gallery will appear. Clicking on the pencil icon will open the options panel on the far right of the screen and you can make changes to various gallery options including, general style settings, thumbnail styles, navigation style, etc. o A default style has been implemented so it is not necessary to make changes Remember to click the Submit button when you have finished making changes. Creating and adding a Storify Logging in You can create a Storify story directly within the RRJ s WordPress site. Click the Storify button from the left hand menu and login using Facebook, Twitter, or your Storify account. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 16

17 Sometimes the login screen can be a little finicky. If that is the case, Open another browser window and got to Storify.com and log into the website directly. Return to WordPress and press the Storify button on the left sidebar and you should now have access to your account. Creating a Storify Begin by giving your story a title and description. Now you can begin searching for content related to your topic. Enter key terms into the search field. You can browse through the various social networks adding items related to your story. Click and drag items from the right sidebar to the Storify board on the left and they will be added to your Storify. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 17

18 Once you are satisfied with the content you have added you can choose to save your project or publish it. Each of these button is located at the top right of the screen. Adding Storify to a post When you hit the publish button you will see a preview of your Storify post. Click the embed button to get the code you will need to copy and paste in Text view of your WordPress post. If you need to edit the Storify story you can do so by logging back into Storify and editing your story. The changes will automatically appear on your post after you republish your Storify story. Adding video, flash & multimedia Adding video For our purposes we have decided to host all of our video content on the RRJ YouTube Channel. Video can be uploaded directly to WordPress but we only use this method if we are including video or audio content gathered from Reuters. Uploading to YouTube **IMOPORTANT** Due to the contract between the School of Journalism and Reuters we DO NOT have rights to post their content on YouTube. Please ensure you do no post any of your work to YouTube if it contains Reuters material as this would result in a copyright infringement. In order to add a video to your article page you will need to begin by uploading it to the RRJ YouTube channel. Sign into the RRJ YouTube account. Your instructor can provide you with the username and password. Next, select the Upload button at the top of the screen. This will take you to the screen where you can browse for the video you want to upload by clicking on the arrow in the middle of the screen. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 18

19 Your video will begin to upload to the site. This could take some time depending on the size of the file as well as its place in the queue. While the file is uploading you can enter the basic information for the file, including title, description and tags. These fields are all especially important in terms of SEO. The better your tags the more likely your video will appear in relevant searches. Ensure that the privacy settings are set to PUBLIC so that your video is available online. You may also want to share the video directly to the RRJ s Facebook and Twitter accounts. You can do this by typing a post in the field provided and clicking the checkbox or boxes next to the corresponding network you would like to share to. Once the video has finished uploading you will have the choice of three thumbnail images. Select the one you want by clicking on it. You can always go back and edit any of these sections on a particular video by going to Video Manager and selecting the edit button. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 19

20 Using the Video Manager When you click on the link for the Video Manager you will be taken to a dashboard which lists all of the videos you have uploaded to YouTube. From here you can complete bulk edits such as changing the viewing settings, categories, ratings, etc. to multiple videos at one time. o To do this, click the checkbox next to the videos you wish to edit and click on the Actions button to select the change you wish to apply to all selected videos. You also have the option to edit the properties of a single video. o Click on the Edit button next to the video you wish to make changes to. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 20

21 Using the tabs at the top of the screen you can make changes to the Info and settings, including: title, description, and tags o Just below the video preview window you will see the Advanced settings tab. o In this section you can make changes to the license and rights, categories, video location and language. There is also a tab for Video enhancements at the top of the screen o This can be used to make some quick fixes or to add filters and effects to your videos. It s suggested that you use these sparingly as you are working on a news site. Once you have completed making your changes, remember to click Save. Embedding a YouTube video in your post In order to embed your video in your WordPress post you will need the <iframe> embed code for the video. You can find it by selecting the video you want to add to your post. Just below the player window you will see a Share tab. Next, click on the Embed button Make sure to choose 640 x480 from the Video size drop down menu as these dimensions best fit the layout for RRJ.ca posts. Copy the <iframe> code. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 21

22 Once you have the embed code from YouTube you will need to create or edit a post in WordPress. Add the video to your post by switching to Text view, place your cursor where you want the video to appear and paste the embed code. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 22

23 Adding Audio Adding audio to the site There may be some cases where you wish to upload an audio file. In order to upload this file to the RRJ website you must begin by placing your mp3 file into a Premiere Pro project to create a file which has a visual element attached to it. We use this process as all of our audio files are uploaded to YouTube. Begin by going to the Vault RRJ Online Resources and copying and pasting the folder called RRJDotCaAudio to the desktop of the computer you are working on. Next, open the Premiere Pro project. You will notice that there is a video file already on the timeline. This is our default visualizer for RRJ audio. You can simply place your mp3 file on the timeline and trim or extend the video as needed. If you have an image of your own that you would like to use instead of the visualizer you can replace the video with a 1920 px by 1080 px jpeg file. When you are finished export the project using the standard export preset H.264 Match Source Medium Bitrate. Next, follow the steps for uploading to YouTube, ensuring that you have added your file to the audio playlist. Once your file has been uploaded to YouTube you can begin to create your post page. Create a new post and give it a title. You will need to complete all fields just as if you were publishing an article. This includes choosing appropriate categories, adding a subtitle description, tags, and a featured image. Next you will add the embed code from YouTube for the audio file you wish to embed. You can find this code on your YouTube video page by clicking on the Share button and then choosing Embed. Copy the embed code. o In Text view, paste the <iframe> code into the body of your WordPress post. o Make sure you switch to Text view before doing so. Once you are finished press Publish. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 23

24 Adding media using <embed>, <iframe>, or <object> tags You can add various types of media using either an <embed> or <iframe> tag. This media could include but is not limited to, videos from other websites, the Streeter template, Flash interactive infographic projects, Google maps, or ScribbleLive. If you have an embed code from any of these websites you can simply copy and paste it directly into your post. Make sure you are in Text view and NOT Visual view as it won t understand the code. **NOTE: You can copy and paste the following codes for your various projects. Just remember to update them with your specific file names and sizes Embedding the Streeter template In order for your Streeter project to play online you must first upload the publish_to_web folder to a web server. To do this we will FTP the files to the Finder server using FileZilla FTP Client. If you require instructions for setting up FileZilla, refer to the FileZilla: Uploading to the Finder Server manual. You will need to transfer the publish_to_web folder to the RRJ Streeter folder on finder. Be sure to give your folder a more specific name as there will be many folders being transfer to this same location, i.e. LindsayStreeter You can copy and paste the code below into Text view of your post Remember to update the file path and streeter dimensions as they apply to your project. <iframe src=" width="600" height="260" scrolling ="no" frameborder="0"></iframe> Embedding an interactive infographic The same process applies to uploading and Interactive. You must first transfer your file to the Finder server using FileZilla FTP client. If you require instructions for setting up FileZilla, refer to the FileZilla: Uploading to the Finder Server manual. Remember to transfer your file to the RRJ Interactive folder. You can copy and paste the code below into Text view of your post Remember to update the file path and dimensions as they apply to your project. <embed height="400px" width="600px" src=" RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 24

25 Save drafts, preview and publish You should remember to save your drafts often. To do so, click the Save draft button. Once you ve saved a draft, click the Preview button to see how your post will appear online. When your post is finished, click Publish. This makes the article accessible to everyone who goes to your website. You can also choose to schedule a specific date and time for you post to publish. Do this by going to the publish options at the right side of the screen and setting the date and time and click Publish. If at any point you wish remove an article from the live site, change the status to Pending review and that will remove the article from the live website, while maintaining a copy of the post for future use. RRJ Site Specific Posts Online Exclusives Articles Articles which are specific to the website only are created by adding a New Post. The post should begin with the author byline. Enter By Author Name and format it in italics Below the byline you will post all content for this article. It can be copy and pasted from a Word document or typed directly in the body field. In the categories section it is important to remember to add the Online Exclusives, Article, and Season Year categories. o These articles are sorted and listed in various places on the site and are dependent on these categories being checked in order to have them appear. Remember to include a brief description or deck for the article in the Subtitle field. This will be the excerpt that appears next to the thumbnail image on various sections of the website. Upload a featured image and add any related tags. The Post Layout should be set to Default. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 25

26 Remember to change the Author name if the article should be credited to someone other than yourself. Multimedia Multimedia items are any pages which include a video or audio file. These are items created specifically for the website and therefore included in the Online Exclusives section. Create a New Post As with the articles these posts should begin with the author byline. Enter By Author Name and format it in italics Below the byline you will add the embed code for the video (or audio file with video player) you have already uploaded to YouTube. (See instructions above). Remember to switch to Text view to paste the embed code. In the categories section it is important to remember to add the Online Exclusives, Multimedia, and Season Year categories. o These posts are sorted and listed in various places on the site and are dependent on these categories being checked in order to have them appear. Remember to include a brief description or deck for the post in the Subtitle field. This will be the excerpt that appears next to the thumbnail image on various sections of the website. Upload a featured image and add any related tags. The Post Layout should be set to Default. Remember to change the Author name if the article should be credited to someone other than yourself. Blog Blog posts are simply created by adding a new Post. Check Blog in the category field Ensure that you have updated the author field if you are posting for someone else. Add any related tags and add a featured image. The Post Layout field should be set to Default RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 26

27 The Magazine Section Posting articles from the print magazine Create a New Post As with the articles these posts should begin with the author byline. Enter By Author Name and format it in italics Below the byline you will post all content for this article. It can be copy and pasted from a Word document or typed directly in the body field. Remember to add any artwork associated with the article. In the categories section it is important to remember to add the The Magazine and Season Year categories. o These posts are sorted and listed in various places on the site and are dependent on these categories being checked in order to have them appear. Remember to include a brief description or deck for the post in the Subtitle field. This will be the excerpt that appears next to the thumbnail image on various sections of the website. The Post Layout should be set to Right Sidebar. NOTE: This layout is different from all other post layouts on the site as it is meant to differentiate between content from the print issue and online content. Remember to change the Author name if the article should be credited to someone other than yourself. Upload a featured image and add any related tags. Look for the Series box on the right sidebar. It is important to remember to click in the radio button next to the Series title that corresponds to your issue. The series function is used to create the table of contents for the Magazine issues. If you forget to do this, the article will NOT be included in the table of contents. When you are finished editing your post click Publish. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 27

28 Past Issues Page We have created a page called The Magazine. When you click on the link in the navigation menu you are taken to a page which displays the covers of each past issue of the Ryerson Review of Journalism. It will be the current masthead s responsibility to create the archive page for the previous masthead s issue of the magazine. Each magazine cover image links to a corresponding category page which lists all articles from that particular printed issue of the RRJ. Begin by clicking on the Pages tab on the left sidebar. Open the page titled The Magazine The image for the previous year s issue will need to be added as the first image in the list. o Place your cursor where you want to add the image and click the Add Media button. You can follow the steps above for Adding Images. o All cover images should be 200 px wide by 285 px in height. o In the Caption field, type the Season and Year of the issue, i.e. Spring o Use the Alignment options to ensure the cover images lineup correctly. o In the Display Settings section look for the Link To and choose Custom URL from the dropdown menu. o In the field directly below enter the URL which corresponds to the URL for the category of that issue. The easiest way to do this is to click to on the current issue and copy the URL. Paste that URL into the Custom URL field. It should look something like this: spring 2014/ The name of the category is contained between the last two forward slashes When you are finished remember to click Update to publish the latest changes to the live website. Current Issue Category Page Next you will need to create the link and page for the current issue. Make sure you created all of the posts for the articles from the print issue before you add these items. You will need to create an image link for the current issue on The Magazine page. Follow the steps above. The current issue should be the first cover image which appears on this page. Finally you will need to update the Current Issue link which appears below The Magazine in the navigation bar. From the Dashboard go to the Appearance menu and select Menus RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 28

29 In the Menu Structure for the Main Navigation you will notice the menu item The Magazine. Below that is a sub item labelled Current issue. You will need to replace this with the link to your masthead s issue. On the left you will see a tab which lists all of the categories for your website. Check the box next to the category for your issue and press Add to menu. The item will be placed at the bottom of the menu structure. You can click and drag to place it below The Magazine menu item. Make sure it is slightly inset from The Magazine and this will make it a sub item. Next, click the arrow to expand the tab. Change the Navigation label from its category title to say Current issue. Click Save Menu. Masthead Current Masthead You will need to create a page for your group s masthead. This will contain the names and roles of each person working on the RRJ. Go to Pages and look for any of the Masthead Season Year pages o Hover over the title to see your options. Choose New Draft o This will create a draft for a new page based on the old Masthead page. o Update the title to include the season and year for your group. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 29

30 o o o o o Update the cover image with the cover of your magazine or another image You will also need to update the names and roles of all those working on the magazine. Each name is linked to the author s profile. You can find this URL by clicking on the author name on any of their articles. Then create a hyperlink using the author s name. Double check in the Page Attributes window that the Template is set to Full Width. When you are finished click Publish. You will need to connect this About button on the Main Navigation menu. o From the Dashboard go to the Appearance menu and select Menus o In the Menu Structure for the Main Navigation you will notice the menu item About. Below that is a sub item labelled Current Masthead. You will need to replace this with the link to the new Masthead page you created. o On the left you will see a tab which lists all of the RRJ s pages. Check the box next to the Masthead page you just created and press Add to menu. o The item will be placed at the bottom of the menu structure. You can click and drag to place it below About menu item. o Make sure it is slightly inset from About and this will make it a sub item. o Next, click the arrow to expand the tab. o Change the Navigation label from its category title to say Current Masthead. o Click Save Menu RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 30

31 Past Mastheads This page is very similar to The Magazine page which contains an archive of all past issues of the Ryerson Review of Journalism. When you click on the Past Mastheads button below the About section you are taken to a page with images of the covers of each past issue. Clicking on a cover image will take the visitor to the Masthead specific to that issue. Each group will be responsible for transferring the previous Masthead s listing to the Past Mastheads page when they update the Current Masthead page with their information. Begin by clicking on the Pages tab on the left sidebar. Open the page title Past Mastheads The image for the previous year s issue will need to be added as the first image in the list. o Place your cursor where you want to add the image and click the Add Media button. You can follow the steps above for Adding Images. o All cover images should be 200 px wide by 285 px in height. o In the Caption field, type the Season and Year of the issue, i.e. Spring o Use the Alignment options to ensure the cover images lineup correctly. o In the Display Settings section look for the Link To and choose Custom URL from the dropdown menu. o In the field directly below enter the URL which corresponds to the URL for the Masthead for that issue. The easiest way to go to the Pages list, find the Masthead page you need and click view page. It will open in the browse window and you can copy the URL Paste that URL into the Custom URL field. It should look something like this: summer 2013/ When you are finished remember to click Update to publish the latest changes to the live website. Letters Letters to the Editor are added by creating a new post and ensuring to check off Letters in the category field on the left side bar. Go to Posts and create a new post The post should be title with the Season and year of the issue to which the letters pertain At the top of the post be sure to include the Title of the article which the letter is about and link to the corresponding article. There may be more than one letter per issue but they should all be contained in the same post. Select Letters from the Category section RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 31

32 Choose No Sidebar in the Post Layout field. This appears towards the bottom of the post page. Corrections In order to add a correction, go to Pages and click Edit on the page titled Corrections Add your correction to the top of the body field so that the most recent correction appears first. The title of the article you are referring to should be formatted in the Heading 3 style. o Highlight the title and select Heading 3 from the dropdown menu in the post toolbar Also make sure to add the correction in the body of the article which contained the incorrect information. Click the Update button to have the changes appear live on the site. You will also need to make sure to change the Author for this post. We have created a joint byline for posts and pages such as this. From the dropdown menu choose Ryerson Review of Journalism as the author. Save or Publish your post. RRJ.ca Uploading content and managing the site Ryerson School of Journalism February 2016 Page 32