AUSTRALIA AWARDS ENDEAVOUR SCHOLARSHIPS & FELLOWSHIPS STEP BY STEP GUIDE TO USING THE ENDEAVOUR ONLINE APPLICATION SYSTEM

Transcription

1 AUSTRALIA AWARDS ENDEAVOUR SCHOLARSHIPS & FELLOWSHIPS STEP BY STEP GUIDE TO USING THE ENDEAVOUR ONLINE APPLICATION SYSTEM Page 1 of 18

2 Contents Before you start an application... 3 Login to Endeavour Online... 3 Registration Details for New Users... 5 Starting an Application... 6 Attaching Supporting Documents... 8 Endeavour Online Application Requirements... 9 Citizenship/ Residency... 9 Proposed Program (Incoming Postgraduate/VET/ QEII Scholarships and Research/Executive Fellowships)... 9 Proposed Program (outgoing Prime Ministers Australia Asia Scholarships) Educational Qualifications Language Proficiency (Postgraduate/VET Scholarships) Language Proficiency (Executive/Research Fellowships (including Research Fellowships for Indigenous Australians and QEII Scholarships) Scholarship, Awards, Memberships and Publications Employment Referee Report (including Nomination) Program Supporting Statement Personal Statement Feedback Terms and Conditions Completing your Application Submitting your Application Page 2 of 18

3 Before you start an application Visit the Endeavour website at to ensure you are eligible to apply and have chosen an Endeavour Scholarship or Fellowship that is suitable for your proposed activity. Print a copy of the Applicant Guidelines to assist you with your application. Make sure you have all required supporting documents for the relevant Endeavour scholarship or Fellowship in.doc,.pdf or.rtf formats. Ensure you have a valid address as all correspondence will be sent to this address. Your application does not need to be completed in one sitting. Once you start your application, you can move between pages within your application. Please make sure you save prior to doing so. You can return to work on your application at anytime between the opening and closing date of the application. You must complete and submit your application (including all supporting documents) prior to the closing date. Late applications and/or supporting documents will not be accepted. Login to Endeavour Online Once you have read through the information provided in the Applicant Guidelines, click on Apply Now on the right menu as shown below. On the Apply Now page, click on the Endeavour Online Application link: Page 3 of 18

4 This will take you to the login screen. Existing User If you have already registered to Endeavour Online, you can enter your address and password to start or access your application. You will be able to change your login address and password once you access your existing account. Forgot Your Password? If you forget your password, enter your address your used to create your account and click on Reset Password. Your password will be sent to you via . New User (Create New Account) If this is the first time you have logged on to Endeavour Online, you will need to go to Create New Account and register with your address. You should only use one address to register. If you are applying for more than one scholarship or Fellowship, you can register and create multiple applications under one address. Page 4 of 18

5 Registration Details for New Users New users will be taken to a registration screen. You must enter your details in all required fields and choose your password. Once you have completed your details and reconfirmed your password, click on Register. Page 5 of 18

6 Formatting Tips Please do not type your name in capital letters. The first letter of each name should be a capital letter, followed by lower case. For example: Correct: John Andrew Smith Incorrect: JOHN ANDREW SMITH Incorrect: john andrew smith If you only have one name, please enter a dash (-) in the First Name box. You will receive a confirmation message that your user registration has been successfully created. Starting an Application Registered users will be taken to the Endeavour Application Home Page. Place your mouse over Applications on the top right hand corner. You will be given the option to start a new application or view existing applications. Creating a New Application When you select New Application, the system will ask you a series of questions. The filter will return a list of Endeavour Scholarships and Fellowships that you are eligible to apply for based on your citizenship and/or permanent residency status. Select the Endeavour Scholarships or Fellowships you wish to apply for and click on Create New Application. Page 6 of 18

7 If the system indicates that you are not eligible or a scholarship or Fellowship you wish to apply for is not available, please refer to the eligibility requirements in the Applicant Guidelines. Personal Details The first screen of your application is Personal Details. This shows the information that you entered during the registration process. Managing your Personal, Log-in and citizenship and residency Details Placing your mouse over My Details will give you the option to add and change your personal details, log-details and your citizenship and residency details. You can update your personal, log-in details at anytime. Please note if you change your citizenship and/or residency details after starting an application, your application may become inactive if the scholarship or Fellowship type is not available for your citizenship and/or residency. Page 7 of 18

8 Attaching Supporting Documents Please refer to the Applicant Guidelines to see the required supporting documents required for your Scholarship or Fellowship. To attach a supporting document to your application, click on the Add New Document button. The Upload Document Box will appear. Select Browse and find the required supporting document from your drive and click the Upload Document button. To add more than one document, click the Add new document button. Successfully added documents will appear in your application. Each supporting document must be under 4 MB in file size and must be in.doc,.pdf or.rtf formats. Naming your Supporting Documents Please use the following convention when naming your supporting documents: Your Name_Application Number_Type of Document Examples: MaryJones_56789_Certified passport John Smith_12345_Certified Bachelor degree and transcript How to Delete Supporting Documents To delete a supporting document, click on the Trash Can icon. Please note the minimum and maximum number of supporting documentation that can be attached is shown in each area of the application. Page 8 of 18

9 Endeavour Online Application Requirements Below are examples of the Endeavour Online Application. For information regarding the required supporting documentation please see the Applicant Guidelines. Citizenship/ Residency Proposed Program (Incoming Postgraduate/VET/ QEII Scholarships and Research/Executive Fellowships) Page 9 of 18

10 Please note the Endeavour Postgraduate Scholarship and Endeavour VET Scholarship applicants are required to upload evidence of Admission in this part of the application. Proposed Program (outgoing Prime Ministers Australia Asia Scholarships) Page 10 of 18

11 Educational Qualifications Language Proficiency (Postgraduate/VET Scholarships) Page 11 of 18

12 Language Proficiency (Executive/Research Fellowships (including Research Fellowships for Indigenous Australians and QEII Scholarships) Scholarship, Awards, Memberships and Publications Page 12 of 18

13 Employment Please note, Evidence of employment is a mandatory field for the VET Scholarships and Executive Fellowships Page 13 of 18

14 Referee Report (including Nomination) Adding a referee Click on Add referee The Add/Edit Referee box will appear. Enter in your referee details and click save. Your referee will be automatically ed a referee report to complete and submit electronically. Once your referee has completed and submitted a referee report the Status will change from Pending to Complete and the document will appear in your application. You must have three (3) referee reports in Complete Status to submit your application. The Nomination form is for non-enrolled scholarship or Fellowship categories only, for further information please read the Applicant Guidelines. You must have one (1) nomination form in Complete Status to submit your application. The option for a paper based referee report (including nomination form) has been removed due to fraudulent documents being received. If the applicants referee (nominator) is unable to complete the report electronically, they may request a paper based report template by sending an directly to Endeavour Management stating the reason why they are unable to complete the electronic report so that details can be registered. Referee report requests (including nomination forms) must be received from the referee (nominator), requests from applicants will not be accepted. It is the applicant's responsibility to monitor and maintain referee reports (including nomination forms) and ensure their referee (nominator) completes and returns the reports in sufficient time to submit the application by the closing date. Page 14 of 18

15 Program Supporting Statement Page 15 of 18

16 Personal Statement Feedback Terms and Conditions Page 16 of 18

17 Completing your Application Please complete the required fields on each page of your application. To go to the next page of your application, click Save & Continue. To exit your application, click Save then Exit. You can return at any time prior to the closing date to continue to work on your application. When you have successfully completed each page of your application (including attaching the required supporting documents) a tick will appear next to the page on the right side of your application. All pages must be ticked before you can submit your application. If you are experiencing slow internet or a delay in the system, we suggest you try the following: Using Firefox instead of Internet Explorer Log out and log back into your application Close down any documents that you are not using as it may be slowing down your browser Attempt to edit your application at different times throughout the day Page 17 of 18

18 Submitting your Application Before you can submit your application, you must: 1. Complete all required fields in the application 2. Attach all required supporting documents Once all the required pages in your application have been completed, the Save & Continue button will change to Submit. Please review your application carefully before you Submit. You cannot make changes or add additional documents to your application after it has been submitted. To view and print a.pdf version of your application, click Print. When you have successfully submitted your application, the Submit button will change to Application Submitted. The system will send a confirmation to you, including a.pdf version of your application. Please write down your application number for future reference as you will need to quote this number in all correspondence with the Endeavour Management. Page 18 of 18