How to Configure User Status in mysap SRM
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1 How to Configure User Status in mysap SRM Applies to: mysap SRM 5.5 For more information, visit the Supplier Relationship Management homepage. Summary There had been quite a few instances in SRM Forum in which the functionality of User Status in mysap SRM was discussed. In most cases there had been a misconception that SRM does not have or support this functionality. But SRM does have this functionality by standard and this How to do guide explains the complete steps involved in customizing this functionality. Author: Kathirvel Balakrishnan Company: Wipro Technologies Created on: 04 August 2008 Author Bio Kathirvel Balakrishnan is currently working as a SRM Techno-Functional Consultant for Wipro Technologies SAP AG 1
2 Table of Contents Status Management...3 User Status A Simple Practical Case...3 User Status in SRM Procurement Documents...3 Define Status Schema for User Status...3 Assign Status Profile to Transaction Type...5 User Status in Procurement Documents...6 Related Content...8 Disclaimer and Liability Notice SAP AG 2
3 Status Management The status management functionality in SAP enables you determine at exact step where a particular object resides in a business process. SAP provides two types of status management options: System Status: This is the status set by the system to inform the user what steps (business transactions) have been completed for a document. User Status: This is an additional status which can be maintained in addition to the system status and informs the user about the business specific step that has been executed. There are two types of user status within a status profile: User status with status number User status without status number The status number serves to define the possible follow-on statuses for a particular user status. Only one user status with status number can be active at any one time. If you want to activate one or more user statuses simultaneously in addition to the user status that is currently active, you must define these as user statuses without status number. Any number of user statuses without status numbers can be active at any one time. User Status A Simple Practical Case To understand the benefits of this functionality let us consider a simple example using RFx (Bid Invitation) wherein the business has the below requirement: 1. An additional verification on the document is to be performed (to fully complete a document) before it is published. 2. Besides, the document verification outcome (an active user status number) is to be captured in the RFx for future reference. 3. The system should not allow the RFx to be published unless the document is verified (identified by a user status number) The below steps explain the customizing for User Status with Status Numbers. User Status in SRM Procurement Documents To achieve the functionality of User Status functionality in SRM procurement documents the following activities needs to be completed: Define Status Schema for User Status Assign Status Profile to Transaction Type Define Status Schema for User Status The first step is to define a new Status Schema. The IMG path for this activity is SAP IMG -> Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Define Status Schema for User Status SAP AG 3
4 For this example the below given status schema (ZUSRSTAT) entry is used: Once the Schema is created double click the schema to maintain the user status values. In this example we maintain just two values. Then, the next step is to maintain the Object Types for which the current schema will be applicable. Click the Object Types button and select the required documents. Then most important step is to set the Transaction Control for the individual status codes maintained. To do this, double click individual status codes maintain and the attributes for these status codes. For example a code set as No influence in Create business transaction will not be shown in the list of permissible values when Create cycle is in process. You can find additional details at Status Management in Business Transactions. Here, when the RFx has an active Z001 status the document should not be allowed to get published. Hence the required business transactions are set as Forbidden SAP AG 4
5 When the RFx has an active Z002 status the document has been reviewed and ready to be published. Hence all the business transactions are set as Allowed. Assign Status Profile to Transaction Type The last step is to assign the Status profile to Transaction Type. The IMG path for this activity is SAP IMG -> Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Define Transaction Types SAP AG 5
6 For this example we assign the status profile to the Transaction Type EC of business object BUS2201 (Local Purchase Order) User Status in Procurement Documents The Process Bid Invitation Transaction (BBP_BID_INV) will display the new status codes added as shown below. Besides the user cannot publish unless the verification is complete SAP AG 6
7 Now let s consider that the document has been verified and the status Verification Complete has been set on the document. Then the system allows the user to publish the document. Thus using this standard customization functionality we can achieve many advantages with minimal or no customized developments. A few instances most common requirements are as follows a. To have additional process flow states in procurement documents (User Status) without business transaction controls b. To have additional process flow states in procurement documents (User Status) to have control on business transactions (i.e. example explained here) c. To categorize a document using multiple user status codes (Without Status Numbers). There are many more cases where this standard functionality can be used to avoid customization. Hope this article was useful SAP AG 7
8 Related Content Status Management in Business Transactions For more information, visit the Supplier Relationship Management homepage SAP AG 8
9 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 9
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