UOB Offline Data Input Software (ODIS)

Transcription

1 UOB Offline Data Input Software (ODIS) Version 2 Collection User Guide Date: April 2015

2 TABLE OF CONTENT Page 1 COLLECTION FAST/GIRO Summary Listing Quick Search Main Menu Import File Export File Create New File Edit Existing File Copy File Delete File Create New File Edit Existing File Print File (Summary Report) Validate File (Validation Report) Company Reg No. UOB Z (R230904) Page i

3 LIST OF ILLUSTRATIONS Figure Page 4-1 Collection Summary Listing screen Collection Summary Listing Quick Search Selection Criteria screen Collection Summary Listing Quick Search By Value Date screen Collection Summary Listing Import File screen Collection Summary Listing Import File Finder screen Collection Summary Listing Import File Validation Report screen Collection Summary Listing Import File Enter Name and Description screen Collection Summary Listing Import File Successful screen Collection Summary Listing Export File Selection screen Collection Summary Listing Export File Entry screen Collection Summary Listing Export File Finder screen Collection Summary Listing Export File Validation Report screen Collection Summary Listing Export File Successful screen Collection Summary Listing Edit File screen Collection Summary Listing Copy File screen Collection Summary Listing Copy File Enter Name and Description screen Collection Summary Listing Copy File Successful (grid view refreshed) screen Collection Summary Listing Delete File Selection screen Collection Summary Listing Delete File Confirmation screen Collection Create New File Add New Header screen Collection Create New File Add New Header Error screen Collection Create New File Add New Header Successful screen Collection Create New File Details Listing screen Collection Create New File Add New Detail screen Collection Create New File Detailing Listing Updated screen Collection Edit Existing File Edit File screen Collection Edit Existing File Edit Existing Header screen Collection Edit Existing File Details Listing screen Collection Edit Existing File Details Listing Quick Search Selection Criteria screen Collection Edit Existing File Details Listing Quick Search By BIC Code screen Collection Edit Existing File Edit Detail Record Selection screen Collection Edit Existing File Edit Detail Record 1 screen Collection Edit Existing File Edit Detail Record 2 screen Collection Edit Existing File Detail Record Navigation buttons screen Collection Edit Existing File Details Listing Updated screen Collection Edit Existing File Edit Payment Amount from Grid View screen Collection Edit Existing File Delete Detail Record(s) Selection screen Collection Edit Existing File Delete Detail Record(s) Confirmation screen Collection Print File Summary Report screen Collection Print File Printer Selection screen Collection Validate File - Validation Report screen Collection Validate File Details Listing with Error screen Company Reg No. UOB Z (R230904) Page ii

4 1 COLLECTION FAST/GIRO 1.1 Summary Listing 1) From ODIS Main Menu screen, under Collection, click FAST/GIRO button. 2) By default (View All), all the existing collection file(s) is displayed in the grid view. Click to copy file Click column header name to sort the grid view Click to edit file Checkbox Figure 1-1 Collection Summary Listing screen 3) By default (View All), all the existing collection file(s) is displayed in the grid view Quick Search 1) By default, all the existing collection file(s) is displayed. 2) From the Search By drop-down list, select the desired search criteria. Figure 1-2 Collection Summary Listing Quick Search Selection Criteria screen Company Reg No. UOB Z (R230904) Page 3

5 3) Enter the Search By value (Name, Description) or select the desired date period (Creation, Last Modified and Value Date). Click Search button to refresh the grid to show the search results: Figure 1-3 Collection Summary Listing Quick Search By Value Date screen Main Menu 1) Click on Main Menu button to return to ODIS Main Menu screen Import File 1) Click Import button to import an existing file to Collection. 2) Select a File Type of the source file. Figure 1-4 Collection Summary Listing Import File screen The available file type is as follow: File Type File Format Description FAST/GIRO without TEXT It is a Payment without Advice file which is in a specific UOB Advice FAST/GIRO file format. IBG without Advice TEXT It is a Collection file which is in a specific UOB file format. EXCEL MS Excel 2003 It is Collection detail record file in specific UOB format which can be imported to a specific file. Note: You must select a file (tick the checkbox) before importing the Excel. FATE without Advice TEXT It is a FATE without Advice file which is in a specific UOB FAST/GIRO file format. This file is based on the outcome of a previously uploaded payment file to BIBPlus. IBG FATE without Advice TEXT Only selected information can be extracted. IBG FATE is a FATE without Advice file which is in a specific UOB IBG file format. This file is based on the outcome of a previously uploaded payment file to BIBPlus. It will be Company Reg No. UOB Z (R230904) Page 4

6 converted to UOB FAST/GIRO file format upon import. Only selected information can be extracted. Company Reg No. UOB Z (R230904) Page 5

7 3) Click to open up File Finder. Browse to the source location and highlight the intended file. Click Open to select it. Figure 1-5 Collection Summary Listing Import File Finder screen 4) Click OK button to validate if the file data is correct (base on the selected file type). A validation report will be displayed in a browser if there is any problem found (import process will be terminated) as shown below: Figure 1-6 Collection Summary Listing Import File Validation Report screen Rectify the error(s) found in the file as indicated in the above screen and try again. Company Reg No. UOB Z (R230904) Page 6

8 5) If there is no error found, enter a Name (must be unique) and Description for the new file and click OK button to continue. Figure 1-7 Collection Summary Listing Import File Enter Name and Description screen Figure 1-8 Collection Summary Listing Import File Successful screen 6) The grid view will be refreshed to show the new file being created Export File 1) Select an intended file by ticking its checkbox in the grid view Figure 1-9 Collection Summary Listing Export File Selection screen 2) Click Export button to export the file. Only 1 file can be exported per time. 3) Select a Creation File Option (online or manual submission) which determines the output file name and its format. Figure 1-10 Collection Summary Listing Export File Entry screen Company Reg No. UOB Z (R230904) Page 7

9 4) Select a Sequence No list (default as 01. it will be part of the file name and must be unique per day) from the drop-down. 5) Click to open up File Finder. Browse to the file destination. Figure 1-11 Collection Summary Listing Export File Finder screen Note: By default, the file will be exported to the export folder under ODIS program folder. 6) Click OK button to validate if the file data is correct. A validation report will be displayed in a browser if there is any problem found (export process will be terminated). Figure 1-12 Collection Summary Listing Export File Validation Report screen Rectify the error(s) found in the file as indicated in the above screen and try again. Company Reg No. UOB Z (R230904) Page 8

10 7) If there is no error found, a new file will be exported to the desired destination. A confirmation screen will be displayed. Figure 1-13 Collection Summary Listing Export File Successful screen Create New File 1) Click Add New button to go to Add New mode to create a new file. 2) Refer to the Create New File section for further details Edit Existing File 1) From the grid view, click (edit icon) of the intended file to go to Edit mode and view it. Click to edit file Figure 1-14 Collection Summary Listing Edit File screen 2) Refer to the Edit Existing File section for further details Copy File 1) From the grid view, click (copy icon) of the intended file to copy a file. Click to copy file Figure 1-15 Collection Summary Listing Copy File screen 2) Enter a Name (must be unique) and Description for the new file and click OK button to continue. Figure 1-16 Collection Summary Listing Copy File Enter Name and Description screen Company Reg No. UOB Z (R230904) Page 9

11 3) The grid view will be refreshed to show the new file being created. Figure 1-17 Collection Summary Listing Copy File Successful (grid view refreshed) screen Delete File 1) From the grid view, tick the checkbox of the intended file(s). More than one file can be selected. Figure 1-18 Collection Summary Listing Delete File Selection screen 2) Click Delete button to remove the selected file(s). 3) At the confirmation screen, click Yes (to confirm deletion) or No (cancel operation) Figure 1-19 Collection Summary Listing Delete File Confirmation screen 4) The intended file(s) is deleted permanently and grid view will be refreshed accordingly. Company Reg No. UOB Z (R230904) Page 10

12 1.2 Create New File 1) From ODIS Main Menu screen, under Collection, click FAST/GIRO and the Summary Listing screen will be displayed. 2) Click Add New button to create a new file. A blank entry form will be displayed as shown below: Figure 1-20 Collection Create New File Add New Header screen Note: At any time, click Back button to return to Summary Listing screen. 3) Enter the following Header info: Note: * denotes mandatory fields a. Name * Enter a unique file name. b. Description * Enter some description which describes the file (for easy reference). c. Value Date * Select the actual value date of the payment file. It must be greater or equal to today and not a Sunday. Company Reg No. UOB Z (R230904) Page 11

13 d. Creation Date It refers to the file creation date. e. Last Modified Date It refers to the file last modified date. f. Service Type Depending on the Payee Account Numbers, it is set as Normal (UOB Group banks and other banks) or Express (UOB Group banks only). g. With Payment Advice It is set as No to indicate that the payment file does not has any advice. h. Uploading Channel Select the Uploading Channel which refers to the channel used to upload the file from the drop-down list. i. Service Type Depending on the Payee Account Numbers, select Normal (UOB Group banks and other banks) or Express (UOB Group banks only). j. Bulk Customer Reference * Enter the Bulk Customer Reference which refers to the reference to be printed on the Originating Bank Account Statement. k. Ultimate Originating Customer Enter the Ultimate Originating Customer which refers to the Originating Initiating Party (if different from the Originating Account Name). Credit Account a. Bank Name * Select the Bank Name which refers to the Originating Bank Name from the dropdown list. b. BIC Code It refers to the bank identifier code of the selected Originating Bank. c. Account No * Enter your originating account number. It must be 10 digits. d. Account Name * Enter your originating account name. e. My Accounts Click to display My Accounts finder and select an Originating Account that was created previously. f. Account No. Currency Select a Account No. Currency which refers to the payroll currency from the dropdown list. g. Company ID Select a Company Registration Prefix and enter the Company ID (9 digits + 1 alpha for "RC/RB" or 1-12 chars for "Others") which refers to Originating Company ID. It must be registered in UOB back-end system. Alternatively, use the Company ID finder to find one. Company Reg No. UOB Z (R230904) Page 12

14 4) Click Undo button to reset the entire form to its default state if necessary. 5) Once you are ready, click Save Header button to create a new file. Figure 1-21 Collection Create New File Add New Header Error screen 6) If there is any error found as shown above, roll over your mouse cursor to the icon to view its error message. Rectify the error and try to save header again. Company Reg No. UOB Z (R230904) Page 13

15 7) Once it is saved, a message Header saved is displayed as shown below: Figure 1-22 Collection Create New File Add New Header Successful screen 8) Click on the Details Listing tab to go to Collection Details mode. Figure 1-23 Collection Create New File Details Listing screen Company Reg No. UOB Z (R230904) Page 14

16 9) Click Add New button to create a new Collection detail record. Figure 1-24 Collection Create New File Add New Detail screen 10) Enter the following Detail info: Note: * denotes mandatory fields Payer Account a. Bank Name * Select the Bank Name which refers to the Payer Bank Name from the drop-down list. b. BIC Code It refers to the bank identifier code of the selected Payer Bank. a. Account No * Enter the payer account number. It must be all digits. b. Account Name * Enter the payer account name. Payment c. Payment Amount * Enter the amount to be paid by payer. It must be numeric. c. Purpose Code * Select the Purpose Code which refers to the actual purpose code used by the clearing house from the drop-down list. d. End To End ID (Payer Ref.) Enter the End To End ID which refers to the reference to be printed on the Receiving Bank Account Statement. e. Mandate ID (DDA Ref.) Enter the Mandate ID which refers to the DDA Reference. This is the reference that is setup under the Direct Debit Authorisation. f. Remittance Information (Collection Details) Enter the Remittance Information which refers to Additional Payment Details. Company Reg No. UOB Z (R230904) Page 15

17 g. Ultimate Payer Name Enter the Ultimate Payer Name which refers to the Ultimate Receiving Party if different from Receiving Account (Payer's Account) Name. h. Customer Reference Enter the Customer Reference which refers to your internal reference. 11) Click Undo button to reset the entire form to its default state if necessary. 12) Once you are ready, click Save & Next button to save the detail record. 13) If there are any errors found, rectify the errors accordingly and try again. 14) Once the detail record is saved successfully, the form will be reset. 15) Repeat the above process for the next entry. Company Reg No. UOB Z (R230904) Page 16

18 16) Once it is done, click Close button to close this form. The Details Listing grid view will be refreshed accordingly as shown: Figure 1-25 Collection Create New File Detailing Listing Updated screen 1.3 Edit Existing File 1) From ODIS Main Menu screen, under Collection, click FAST/GIRO and the Summary Listing screen will be displayed. 2) From the grid view, click (edit icon) of the intended file to go to Edit mode and view it. Click to edit file Figure 1-26 Collection Edit Existing File Edit File screen Company Reg No. UOB Z (R230904) Page 17

19 3) The existing file Header will be displayed as shown below: Figure 1-27 Collection Edit Existing File Edit Existing Header screen Note: Note: At any time, click Back button to return to Summary Listing screen. 4) Refer to section 4.2, Create New File, item 3, for the individual field s definition and entry steps to edit Header info. 5) Click Undo button to retrieve the last saved info again if necessary. 6) Once you are ready, click Save Header button to save the file. Company Reg No. UOB Z (R230904) Page 18

20 7) Click on the Details Listing tab to go to Collection Details mode. A listing of the all the existing detail record(s) will be shown in the grid view: Figure 1-28 Collection Edit Existing File Details Listing screen 8) Quick Search for the desired detail record if necessary: a. From the Search By drop-down list, select the desired search criteria. Figure 1-29 Collection Edit Existing File Details Listing Quick Search Selection Criteria screen Company Reg No. UOB Z (R230904) Page 19

21 b. Enter the Search By value (Bank, Branch, Account Name, Account No, Particulars, Reference). Click Search button to refresh the grid to show the search results: Figure 1-30 Collection Edit Existing File Details Listing Quick Search By BIC Code screen Company Reg No. UOB Z (R230904) Page 20

22 9) Tick the checkbox of the desired record(s). Figure 1-31 Collection Edit Existing File Edit Detail Record Selection screen 10) Click Edit button to view/edit the record(s) and Edit Detail Record screen will be displayed: Figure 1-32 Collection Edit Existing File Edit Detail Record 1 screen 11) Refer to section 4.2, Create New File, item 10, for the individual field s definition and entry steps to edit Detail record info. 12) Click Undo button to retrieve the last saved info again if necessary. 13) Once you are ready, click Save & Next button to save the detail record. Note: If there is only 1 detail record is selected or it is the last record, click Save button instead. 14) Once the record is saved, the next record will be displayed: Figure 1-33 Collection Edit Existing File Edit Detail Record 2 screen Company Reg No. UOB Z (R230904) Page 21

23 15) Repeat the above process to edit the next record (if any). 16) To navigate between records, click < (previous) or > (next) button. Figure 1-34 Collection Edit Existing File Detail Record Navigation buttons screen 17) Once Edit Detail process is completed, click Close button to close this form. The Details Listing grid view will be refreshed accordingly as shown: Figure 1-35 Collection Edit Existing File Details Listing Updated screen 18) Edit Payment Amount, Particulars or Reference from the grid view if necessary: a. From the grid view, click on the intended cell of the detail record as shown: Figure 1-36 Collection Edit Existing File Edit Payment Amount from Grid View screen b. Make the necessary change. c. Move the mouse cursor out of the cell and the change will be saved automatically. Company Reg No. UOB Z (R230904) Page 22

24 19) Delete any unwanted detail record(s) if necessary: a. From the grid view, tick the checkbox of the intended detail record(s). More than one record can be selected. Figure 1-37 Collection Edit Existing File Delete Detail Record(s) Selection screen b. Click Delete button to remove the selected detail record(s). c. At the confirmation screen, click Yes (to confirm deletion) or No (cancel operation) Figure 1-38 Collection Edit Existing File Delete Detail Record(s) Confirmation screen d. The intended detail record(s) is deleted permanently and grid view will be refreshed accordingly. Company Reg No. UOB Z (R230904) Page 23

25 1.4 Print File (Summary Report) 1) From ODIS Main Menu screen, under Collection, click FAST/GIRO and the Summary Listing screen will be displayed. 2) From the grid view, click (edit icon) of the intended file to go to Edit mode and view it. 3) The existing file Header will be displayed. 4) Click Print button to view the Summary Report of the selected file. The report preview will be displayed as shown in a browser: Figure 1-39 Collection Print File Summary Report screen Company Reg No. UOB Z (R230904) Page 24

26 5) Click Print button to select a printer to print the Summary Report. Figure 1-40 Collection Print File Printer Selection screen 6) Close the browser and return to ODIS main screen. Company Reg No. UOB Z (R230904) Page 25

27 1.5 Validate File (Validation Report) 1) From ODIS Main Menu screen, under Collection, click FAST/GIRO and the Summary Listing screen will be displayed. 2) From the grid view, click (edit icon) of the intended file to go to Edit mode and view it. 3) The existing file Header will be displayed. 4) Click Validate button to view the Validation Report of the selected file. The report preview will be displayed if there is any error found as shown in a browser: Figure 1-41 Collection Validate File - Validation Report screen 5) Return to the ODIS main screen and rectify the error(s) found in the file as indicated in the Validation Report screen. Company Reg No. UOB Z (R230904) Page 26

28 6) If there is any error found in the detail record(s), it will be highlighted in the grid view as shown: Figure 1-42 Collection Validate File Details Listing with Error screen Company Reg No. UOB Z (R230904) Page 27