Table of Contents. CM Clock Hour Indicator (CLOCK-HR-IND)... 6 CM Next Screen ID (NEXT-SCREEN-ID)... 7

Transcription

1 SMS College Parameters Table of Contents Using the College Parameter Table Screen... 5 To Update the College Parameter Table screen (SM5025):... 5 Definitions of SMS College Parameters CM Clock Hour Indicator (CLOCK-HR-IND)... 6 CM Next Screen ID (NEXT-SCREEN-ID)... 7 CM Next Screen ID (NEXT-SCREEN-ID)... 7 CM Next Screen ID (NEXT-SCREEN-ID)... 7 FC Next Screen ID (NEXT-SCREEN-ID)... 7 IS Employee Name (EMP-NAME)... 7 IS Course Salary Cost Update Indicator (COURSE-SAL-UPD)... 7 IS Allocation Group Initialization (ALLOC-GRP-INIT)... 8 IS Clock Hour Indicator (CLOCK-HR-IND)... 8 IS Curriculum Option (CURRIC-OPT)... 9 IS Room Assignment Type (RM-ASSGN-TP)... 9 IS Next Screen ID (NEXT-SCREEN-ID)... 9 IS Next Screen ID (NEXT-SCREEN-ID)... 9 IS Next Screen ID (NEXT-SCREEN-ID)... 9 IS Next Screen ID (NEXT-SCREEN-ID) IS Next Screen ID (NEXT-SCREEN-ID) IS Next Screen ID (NEXT-SCREEN-ID) IS Next Screen ID (NEXT-SCREEN-ID) IS Next Screen ID (NEXT-SCREEN-ID) SD Test Score Heading 1 (TEST-SCORE-HDG1) SD Test Score Heading 2 (TEST-SCORE-HDG2) SD Admissions Heading (ADM-HDG) SD Admissions Heading (ADM-HDG) SD Admissions Heading (ADM-HDG) SD Configuration Value (CONFIG-VALUE) SD Configuration Value (CONFIG-VALUE)... 13

2 SD Configuration Value (CONFIG-VALUE) SD Configuration Value (CONFIG-VALUE) SD Profile Heading (PROFILE-HDG) SM Schedule Change (SCHD-CHNG) SM Decimal Grade Minimum (DECIMAL-GR-MIN) SM Output Device (OUTPUT-DEV) SM Device Class (DEV-CLASS) SM Number of Copies (NUM-COP) SM Optional Registration Grading Symbol (OPT-REG-GR-SM) SM Prerequisite Indicator (PREREQ-IND) SM High School Transcript (HI-SCHL-TRAN) SM Transcript Received From Previous College 1 (PREV-COL-TRAN-2) SM Transcript Received From Previous College 2 (PREV-COL-TRAN-2) SM Graduated From Previous College 1 (PREV-COL-GRAD-1) SM Graduated From Previous College 2 (PREV-COL-GRAD-2) SM Transfer College Transcript Indicator (COL-TRAN-IND) SM Unusual Action (UNUSUAL-ACTN) SM Quarter Acronym (QTR-ACRONM) SM Column Data Selection (COLMN-DATA-SEL) SM Configuration Parameter Value (CONFIG-VALUE) SM1020 to SM Registration Operation Code (REG-OPERATOR-CD) SM1031 to SM Description Text (DESC-TEXT) SM Number of Lines (NUM-LN) SM Allow Alternate Class List (ALLOW-ALT-CLASS) SM Veteran Benefit (VET-BENE) SM Student Fee Paying Status Codes (STU-FEE-PA) SM Update SM Indicator (UPD-SM-IND) SM Update Transcript Indicator (UPD-TRAN-IND) SM Update Admissions Indicator (UPD-ADM-IND) SM Transcript Print Configuration (TRAN-PRINT-CONFIG) SM Transfer Phone Number (TRNSFR-PHONE) SM Transfer Phone Number (TRNSFR-PHONE)

3 SM Course Number Option (COURSE-NUM-OPT) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM1051 to SM Description Text (DESC-TEXT) SM COCO Security Control (COCO-SEC-CNTRL) SM Registration Appointment Hour Option (REG-APPT-HR-OPT) SM Screen Format Default (SCREEN-FORMT) SM Screen Format Default (SCREEN-FORMT) SM Registration Screen ID (REG-SCREEN-ID) SM Speak Student First Name (SPEAK-STU-FIRST) SM Speak Student Last Name (SPEAK-STU-LAST) SM Verify Student Elements (VERIF-STU-ELMT) SM Block Grade Inquiry (BLOC-GR-INQ) SM Speak Section (SPEAK-SECT) SM Transfer Phone Number (TRNSFR-PHONE) SM ear Prompt (RQ-PROMPT) SM Speak Transfer Credits (SPEAK-TRNSFR-CREDIT) SM Speak Tuition Fees (SPEAK-TUIT-FEE) SM Download Configuration (DOWNLOAD-CONFIG) SM Download Configuration (DOWNLOAD-CONFIG) SM Download Configuration (DOWNLOAD-CONFIG) SM Download Configuration (DOWNLOAD-CONFIG) SM Clock Hour Update Indicator (HR-UPD-IND) SM Next Screen ID (NEXT-SCREEN-ID) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE) SM Configuration Parameter Value (CONFIG-VALUE)

4 SM National Student Loan Clearinghouse Block All Indicator (NSLC-BLOCK-ALL) SM Full Time Student (FULL-TIME-STU) SM Half Time Student (HALF-TIME-STU) SM Grades Requiring Last Date of Attendance (ALLOW-DROP-GR) SM Instructor No Grade Alpha (INSTR-NOGR-ALPHA) SM Instructor No Grade (INSTR-NOGR-DEC) SM Unusual Action (UNUSUAL-ACTN) SM Min-Max Age (MIN-MAX-AGE) SM Unusual Action (UNUSUAL-ACTN) SM Number of Roster Pages (NUM-ROSTR-PAGE) SM No Count Failing Grades (NOCOUNT-FAIL-GR) SM Grade Transaction Log Indicator (GR-TRNS-LOG) SM Update Enrollment Grade Indicator (UPD-ENR-GR-IND) SM Force Last Attendance Date (FORCE-DATE) SM Speak Class Section Option (SPK-SECTION-OPT) SM Print Student Address (PRNT-STU- ) SM Display Student Address (DSPL-STU- ) SM Require Address (REQUIRE- ) SM Transcript Logging Option (TRAN-CLASS-UPD) SM Biographic Screen Process ID (BIO-SCREEN-ID) SM Registration Screen Process ID (REG-SCREEN-ID) SM Screen Format Default (SCREEN-FORMAT) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID) SM Next Screen ID (NEXT-SCREEN-ID)

5 SM Grade Posting Indicator (GR-POST-IND) SM Printer Control Beginning (PRNTR-CNTRL-BEG) SM Printer Control Ending (PRNTR-CNTRL-END) SM Next Screen ID (NEXT-SCREEN-ID) SM6100 to SM Common Course Numbering Message (CCN-MSG) SM Common Course Numbering RQ START (CCN-RQ-STRT) SM Next Screen ID (NEXT-SCREEN-ID) ZX ID Card Type (ID-CARD-TP) ZX ID Card Type (ID-CARD-TP) ZX ID Card Type (ID-CARD-TP) Using the College Parameter Table Screen The College Parameter Table (SM5025) contains parameters that control how various Student Management System options are defined for your college. Entries in the College Parameter Table control specific functions on other SMS screens and processes. This includes how data appears on the screens, what data can be typed, and printer defaults. For example, for college parameter SM1003 (Output Device), you can indicate the printer on which student schedules should print by typing L (system printer) or T (terminal printer). Because the College Parameter Table is a control table that affects other screens and processes, any changes made to it can impact all SMS users. It is recommended that your college designate one individual who is authorized to make changes to this table. This individual will use the College Parameters Table (SM5025) screen to update the table. Each college parameter includes the following information: the parameter number the parameter ID and name the values that reflect your choice of parameters The SBCTC-ITD is responsible for adding new college parameters to the table. If you are authorized to update the College Parameters Table screen, you cannot add parameters. ou can, however, change the default values to reflect your college's option for parameters. To Update the College Parameter Table screen (SM5025): 1. In the Parameter Number field, type the number of a college parameter. 2. Press Change (F2). 5

6 The complete record for the college parameter is displayed. 3. In the Character Parameter Value field: Type your college's choice of any valid entries for the parameter (as defined in the parameter descriptions). or Type your college's choice of code values or other specific information for the parameter (as described in the parameter descriptions). Important: When you type long entries in the two-line Character Parameter Value field, be sure to type all the way to the end of the first line before continuing your entry on the second line. In other words, don't leave more than one blank space at the end of the first line, even if this makes it necessary to type only the first few characters of a word or number at the end of the first line and then continue the rest of the word or number at the beginning of the second line. 4. In the Numeric Parameter Value field, type a number value for the parameter (as defined in the parameter descriptions). 5. Press the Enter key. Note: For existing college parameters, type information into either the Character Parameter Value field or the Numeric Parameter Value field but not both fields. The Character Parameter Value field is used most frequently. Definitions of SMS College Parameters The SMS College Parameter Table controls specific functions on SMS screens and processes. This may include how data appears on the screens, what data can be typed, and printer defaults. The following lists all the college parameters in the Student Management System. CM Clock Hour Indicator (CLOCK-HR-IND) Use this parameter to control the default entry in the Clock Hr Ind field when a course is added on the Course Catalog screen (CM3001). (es, the class is a clock hour based class.) N or blank (No, the class is a credit based class.) The College Parameter Table does not initially contain a value for CM3001. Do not type a value unless your college is a clock hour institution. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. 6

7 CM Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Course Features screen (CM3006). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter CM3002. Make changes in CM Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Course Partitions screen (CM3007). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter CM3003. Make changes in CM Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Submitted Courses screen (CM5014). The College Parameter Table does not initially contain a value for parameter CM3004. Make changes in FC Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Touch-tone Optional Fees Table screen (FC2001). The College Parameter Table does not initially contain a value for parameter FC2001. Make changes in IS Employee Name (EMP-NAME) Use this parameter to control whether the employee name (from the Payroll/Personnel database) is displayed on the Advisor/Instructor screen (IS2002). N (es) (No) The College Parameter Table initially contains for all colleges. Make changes in the Character IS Course Salary Cost Update Indicator (COURSE-SAL-UPD) Use this parameter to control whether the course salary cost (COURSE-SAL-COST) can be updated on the following screens: 7 Class Schedule (IS1002) Class Construction (IS1004)

8 N (es, course salary cost can be updated on these screens.) (No, course salary cost is display only on these screens.) The College Parameter Table initially contains for all colleges. Make changes in the Character IS Allocation Group Initialization (ALLOC-GRP-INIT) Use this parameter to designate that the allocation group code assigned to a course, a class, or both (used in the FTE/FTEF Analysis process) is the same as the administrative unit code found in the course or class record. The following job groups will enter administrative unit codes in the allocation group field: Update Catalog Allocation Group (SG140R) Update Course Allocation Group (SG141R) The College Parameter Table does not initially contain a value for IS1002. ou must type ADMIN-UNIT in the Character Parameter Value field to copy administrative unit codes into the allocation group code field when the specified job groups are run. Do not type anything in the Character Parameter Value field if allocation group codes are not assigned in this manner. Do not type anything in the Numeric Character Value field. IS Clock Hour Indicator (CLOCK-HR-IND) Use this parameter to control the default entry in CLOCK-HR-IND when a class is added on the following screens: Course Schedule (IS1001) Class Schedule (IS1002) Class Construction (IS1004) Course Construction (IS1018) N or blank (es, the class is a clock hour based class.) (No, the class is a credit based class.) The College Parameter Table does not initially contain a value for IS1003. Do not type a value unless your college is a clock hour institution. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. 8

9 IS Curriculum Option (CURRIC-OPT) Use this parameter to designate whether SMS processes access prerequisite information based on the prerequisite checking process the college uses. S C (SM Requisite Checking) (CEIPlus Requisite Checking) IS Room Assignment Type (RM-ASSGN-TP) Use this parameter to designate the valid room assignment codes used with Schedule 25. These codes are used on the following screens: Course Catalog (CM3001) Course Schedule (IS1001) Class Schedule (IS1002) Class Construction (IS1004) Construction Room/Instructor (IS1005) Alternate Room/Instructor (IS1015) Course Construction (IS1018) The College Parameter Table initially contains these values: 1SM, 1XM, ASM, AXM, HSM, NXM, RXM, VSM, and NSM. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Class Features screen (IS1023). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1009. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Class Partitions screen (IS1024). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1010. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Alternate Room/Instructor Features screen (IS1025). This screen is used by Schedule 25 colleges. 9

10 The College Parameter Table does not initially contain a value for parameter IS1011. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Alternate Room/Instructor Partitions screen (IS1026). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1012. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Class Construction Features screen (IS1027). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1013. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Class Construction Partitions screen (IS1028). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1014. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Construction Room/Instructor Features screen (IS1031). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1015. Make changes in IS Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Construction Room/Instructor Partitions screen (IS1032). This screen is used by Schedule 25 colleges. The College Parameter Table does not initially contain a value for parameter IS1016. Make changes in 10

11 SD Test Score Heading 1 (TEST-SCORE-HDG1) Use this parameter to determine the first line of the heading that prints above each test score on the Test Scores screen (SD1002). See parameter number SD1002 for instructions for the second line of the heading. Type the desired first-line headings for each of the ten test scores. Space carefully; be sure that your selected heading is: 11 Five characters long and directly replaces the word Test. or Less than five characters long but is centered appropriately in the available five spaces. The College Parameter Table initially contains the word Test repeated ten times; once for each test score on the screen. There is a blank space before and after the five-position heading allowance. Note: Two blank spaces appear before the word Test, one of which is part of the five-position heading. Make changes in the Character Parameter Value field; do not type anything in the Numeric Character Value field. SD Test Score Heading 2 (TEST-SCORE-HDG2) Use this parameter to determine the second line of the heading that prints above each test score on the Test Scores screen (SD1002). See parameter SD1001 for instructions for the first line of the heading. Type the desired second-line headings for each of the ten test scores. Space carefully; be sure that your selected heading is: Five characters long and directly replaces the word Score. or Less than five characters long but is centered appropriately in the available five spaces. The College Parameter Table initially contains the word Score repeated ten times, once for each test score on the screen. There is a blank space before and after the five-position heading allowance. Make changes in the Character Parameter Value field; do not type anything in the Numeric Character Value field. SD Admissions Heading (ADM-HDG) Use this parameter to designate the title of screen SD5025 and the title of the optional field that is defined on that table. The College Parameter Table does not initially contain a value for parameter SD5025.

12 Type the desired field title for the optional field defined on screen SD5025 in the first Character Parameter Value field. Use uppercase letters, lowercase letters, or both. Type the desired screen title for screen SD5025 in the second Character Parameter Value field. Use uppercase letters only. Do not type anything in the Numeric Parameter Value field. SD Admissions Heading (ADM-HDG) Use this parameter to designate the title of screen SD5026 and the title of the optional field that is defined on that table. The College Parameter Table does not initially contain a value for parameter SD5026. Type the desired field title for the optional field defined on screen SD5026 in the first Character Parameter Value field. Use uppercase letters, lowercase letters, or both. Type the desired screen title for screen SD5026 in the second Character Parameter Value field. Use uppercase letters only. Do not type anything in the Numeric Parameter Value field. SD Admissions Heading (ADM-HDG) Use this parameter to designate the title of screen SD5027 and the title of the optional field that is defined on that table. The College Parameter Table does not initially contain a value for parameter SD5027. In the first Character Parameter Value field, type the desired field title for the optional field defined on screen SD5027. Use uppercase letters, lowercase letters, or both. In the second Character Parameter Value field, type the desired screen title for screen SD5027. Use uppercase letters only. Do not type anything in the Numeric Parameter Value field. SD Configuration Value (CONFIG-VALUE) Use this parameter to designate how a student name is matched for the duplicate name list on the Initial Entry screen (SD5030) in Admissions. 1 (Exact name match. The duplicate name list displays names that match exactly the name specified on screen SD5030.) 2 (Abbreviated name match. The duplicate name list display names that match the first six characters of the name specified on screen SD5030.) 12

13 The College Parameter Table does not initially contain a value for parameter SD5030. Make changes in SD Configuration Value (CONFIG-VALUE) Use this parameter to designate how a student name is matched for the duplicate name list on the Information Entry screen (SD5031) in Admissions. 1 (Exact name match. The duplicate name list displays names that match exactly the name specified on screen SD5031.) 2 (Abbreviated name match. The duplicate name list displays names that match the first six characters of the name specified on screen SD5031.) The College Parameter Table does not initially contain a value for parameter SD5031. Make changes in SD Configuration Value (CONFIG-VALUE) Use this parameter to designate how a student name is matched for the duplicate name list on the Activity Tracking Screen (SD5035) in Admissions. 1 (Exact name match. The duplicate name list displays names that match exactly the name specified on screen SD5035.) 2 (Abbreviated name match. The duplicate name list displays names that match the first six characters of the name specified on screen SD5035.) The College Parameter Table does not initially contain a value for parameter SD5035. Make changes in SD Configuration Value (CONFIG-VALUE) Use this parameter to designate how a student name is matched for the duplicate name list on the College Document Tracking Screen (SD5036) in Admissions. 1 (Exact name match. The duplicate name list displays names that match exactly the name specified on screen SD5036.) 2 (Abbreviated name match. The duplicate name list displays names that match the first six characters of the name specified on screen SD5036.) The College Parameter Table does not initially contain a value for parameter SD5036. Make changes in 13

14 SD Profile Heading (PROFILE-HDG) Use this parameter to designate the heading for Optional Profile Heading 1 on the Student Profile Update Screen (SD5014). In the first Character Parameter Value field, type the desired heading title for the Optional Profile Heading 1. Use uppercase letters, lowercase letters, or both. Do not type anything in the Numeric Parameter Value field. The College Parameter Table does not initially contain a value for parameter SD5050. SM Schedule Change (SCHD-CHNG) Use this parameter to determine which schedule change codes highlight the building, room, days, and start time on the Registration screen (SM7001 or SM7000A) when a student enrolls in the class. Before this parameter was implemented, you could assign and define desired codes; however, only triggered the highlight on the Registration screen. Now, you can specify which codes (besides ) also trigger the highlight on the Registration screen. The College Parameter Table initially contains for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 20 different codes can be designated to highlight fields on the Registration screen. Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Decimal Grade Minimum (DECIMAL-GR-MIN) Use this parameter to designate the minimum passing decimal grade. All decimal grades below the minimum are changed to 0.0 (failing grade) if typed on the Grade Roster Update screen (SM6005). The College Parameter Table initially contains 0.0 for all colleges. Make changes in the Numeric Parameter Value field; do not type anything in the Character Parameter Value field. SM Output Device (OUTPUT-DEV) Use this parameter (in conjunction with parameters SM1004 and SM1005) to specify the designated printer on which Student Schedules print when you press the Print function key (F3) on the new Registration screen. This option affects only colleges that have implemented (at least) Phase 1 of Cashiering (Fee Calculation) This option makes it unnecessary for users to designate a printer (using screen ZX0017) after logging on. 14

15 Parameter numbers SM1004 and SM1005 must also contain valid entries before entries typed in this parameter become effective. L T (System printer) (Terminal printer) The College Parameter Table does not initially contain a value for SM1003. ou must type the desired parameter. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. This parameter is not activated to print student schedules on a system printer (code L) unless parameter SM1004 contains a valid code identifying the specific printer. SM Device Class (DEV-CLASS) Use this parameter (in conjunction with parameters SM1003 and SM1005) to specify the device class of the system printer on which student schedules print when you press the Print function key (F3) on the Registration screen. This option is required only if parameter SM1003 contains an L (designating that student schedules print on a system printer). This option makes it unnecessary for users to designate a printer (using screen ZX0017) after logging on. Parameter numbers SM1003 and SM1005 must also contain valid entries before entries typed in this parameter become effective. The College Parameter Table initially contains LP for all colleges. Make changes in the Character Type the desired device class (Example: LP). SM Number of Copies (NUM-COP) Use this parameter (in conjunction with parameters SM1003 and SM1004) to specify the desired number of copies of the student schedules that print when you press the Print function key (F3) on the new Registration screen. This option makes it unnecessary for users to designate a printer (using screen ZX0017) after logging on. Parameter numbers SM1003 and SM1004 must also contain valid entries before entries typed in this parameter become effective. Type the desired number of copies; then type a decimal point. The College Parameter Table initially contains 1.0 for all colleges. Make changes in the Numeric Parameter Value field; do not type anything in the Character Parameter Value field. 15

16 SM Optional Registration Grading Symbol (OPT-REG-GR-SM) Use this parameter to identify the grade assigned to the student's enrollment when operators & and ^ are used on the Registration screen. ou must add the desired grading symbol to the Grade Attributes Table (using screen SM6002) before it can be used with this parameter. The College Parameter Table does not initially contain a value for SM1006. ou must type the desired parameter. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Prerequisite Indicator (PREREQ-IND) Use this parameter to designate when prerequisite checking is ready to be activated. ou should build all prerequisites before the process is activated. The College Parameter Table initially contains a value of N for all colleges. When making changes, replace the N with to activate prerequisite checking. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM High School Transcript (HI-SCHL-TRAN) Use this parameter to designate the code or codes that can be typed in the Hi Schl Tran (High School Transcript) field on the following screens: Admissions (SM2001) Registration/Admissions (SM4002) Information Entry (SD5031) The College Parameter Table initially contains and N for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 30 different codes can be designated for valid entry. Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Transcript Received From Previous College 1 (PREV-COL-TRAN-2) Use this parameter to designate the code or codes that can be typed in the Prev Col Tran 1 (Previous College Transcript 1) field on the following screens: Admissions (SM2001) 16

17 Registration/Admissions (SM4002) Information Entry (SD5031) The College Parameter Table initially contains and N for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 30 different codes can be designated for valid entry. Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Transcript Received From Previous College 2 (PREV-COL-TRAN-2) Use this parameter to designate the code or codes that can be typed in the Prev Col Tran 2 (Previous College Transcript 2) field on the following screens: Admissions (SM2001) Registration/Admissions (SM4002) Information Entry (SD5031) The College Parameter Table initially contains and N for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 30 different codes can be designated for valid entry. Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Graduated From Previous College 1 (PREV-COL-GRAD-1) Use this parameter to designate the code or codes that can be typed in the Prev Col Grad 1 (Graduated From Previous College 1) field on the following screens: Admissions (SM2001) Registration/Admissions (SM4002) Information Entry (SD5031) The College Parameter Table initially contains and N for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 30 different codes can be designated for valid entry. 17

18 Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Graduated From Previous College 2 (PREV-COL-GRAD-2) Use this parameter to designate the code or codes that can be typed in the Prev Col Grad 2 (Graduated From Previous College 2) field on the following screens: Admissions (SM2001) Registration/Admissions (SM4002) Information Entry (SD5031) The College Parameter Table initially contains and N for all colleges. Type additional codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 30 different codes can be designated for valid entry. Type codes one after the other. Do not leave spaces between codes. Codes do not have to be typed in a particular sequence. SM Transfer College Transcript Indicator (COL-TRAN-IND) Use this parameter to identify a one-character code to be automatically entered in the Prev Col Tran 1 (Previous College Transcript 1) or Prev Col Tran 2 (Previous College Transcript 2) field on the following screens: Admissions (SM2001) Registration/Admissions (SM4002) When transferred-in courses are accepted for a student, the following process occurs: 1 The Previous College 1 and Previous College 2 fields are checked for one or more matching college codes. 2 If a match is found, Previous College Transcript 1 and/or 2 are updated with the code specified in this parameter. 3 If a code already exists in Previous College Transcript 1 and/or 2 and an update is indicated, the existing code is overwritten by the code specified in this parameter. The College Parameter Table does not initially contain a value for parameter SM1014. ou must type the desired parameter. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. The designated code must also be added to parameter SM1010 (Transcript Received From Previous College 1) and to parameter SM1011 (Transcript Received From Previous College 2) in order for the data on these screens to be validated. 18

19 SM Unusual Action (UNUSUAL-ACTN) Use this parameter to designate Unusual Action codes that block access to the student's transcript record on the Student Transcript screen (SM6015).The College Parameter File does not initially contain a value for parameter SM1015. Type codes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Up to 27 different codes can be designated for valid entry. Separate each code with a space. Codes do not have to be typed in a particular sequence. SM Quarter Acronym (QTR-ACRONM) Use this parameter to designate the acronym used for each quarter on the Student Transcript screen (SM6015). The College Parameter File does not initially contain a value for parameter SM1016. Type entries in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. ou are allowed up to three characters for the desired acronym. Acronyms that exceed three characters are not displayed on the Student Transcript screen. ou must type quarter acronym entries exactly. To type a valid entry, complete the following steps: 1 Type the desired quarter code. 2 Type an equal sign (=). 3 Type the one- to three-character quarter acronym. 4 Leave a space between quarter entries. Example: 1=SUM 2=FAL 3=WIN 4=SPR SM Column Data Selection (COLMN-DATA-SEL) Use this parameter to designate whether an item number or grade points for each class are displayed on the Student Transcript screen (SM6015). G blank (grade points) (item number) The College Parameter File does not initially contain a value for parameter SM1017. Make changes in the Character Parameter Value field; do not type anything in the Numeric Character Value field. 19

20 SM Configuration Parameter Value (CONFIG-VALUE) Use this parameter to activate updating of the Trnsfr Col Cr field on the Admissions screen (SM2001) when evaluated credits are accepted on the Transfer-In Transcript Courses screen (SD3005) or the Transfer Evaluation Screen (SD3004). N (es, update the credit amount in the Trnsfr Col Cr field when evaluated credits are accepted on SD3005 or SD3004.) (No, do not update the credit amount in the Trnsfr Col Cr field when evaluated credits are accepted on SD3005 or SD3004.) The College Parameter Table initially contains a value of N. Make changes in the Character Parameter field; do not type anything in the Numeric Parameter Value field. Note: Before changing this parameter, you should ensure that the credit amounts currently in the Trnsfr Col Cr field match the number of transferred-in credits you have accepted for each student. Once the parameter is set to, the credit value in the Trnsfr Col Cr field is updated with the number of credits accepted using SD3004 or SD3005 (the numbers accumulate). If the credit amounts are inconsistent prior to setting the parameter to, they will continue to be inconsistent after you set the parameter. It is also important that you not switch the parameter from to N and then back to ; any credits accepted when the parameter is set to N will not be reflected in the Trsnfer Col Cr field. SM1020 to SM Registration Operation Code (REG-OPERATOR-CD) Use these parameters to select kinds of transactions that can be suppressed when enrollment transactions are displayed on screens and reports. ou choose a code, identify it in this parameter, and specify the registration operands to be suppressed when the code is used. Each parameter can be used to suppress a different combination of registration operands; you are not required to use all ten parameters unless ten different codes are being established. Any operand can be included in more than one parameter, if necessary, to establish different combinations. The College Parameter Table does not initially contain a value for SM1020. ou must type the desired parameter. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. The code that is established to suppress printing can be any one-character code. ou are allowed up to thirty registration operands for each code that is established to suppress printing. Operands can be one or two characters; however, each operand must occupy two spaces. Therefore, leave a space after one-character operands; do not leave a space after twocharacter operands. 20

21 To type a valid entry, complete the following steps: 1 Type the designated code to suppress printing. 2 Follow the code with an equal sign (=). Do not leave any spaces. 3 Type up to thirty registration operands after the equal sign. Each operand can be one or two characters; however, each operand (whether one or two characters) must occupy two spaces. Therefore, leave a space after one-character operands; do not leave a space after two-character operands. Example: G=!_?_^_ ou can establish additional codes and operands in parameters SM1021 through SM1029. SM1031 to SM Description Text (DESC-TEXT) These parameters allow you to specify a message that prints on the student's PIN number mailer. This text accompanies the PIN number assigned for the purpose of inquiry and prints on the mailer generated from the Print function on the Student PIN Assignment screen (SM5027). The College Parameter Table does not initially contain a value for any of these parameters; you must supply the desired entry. Each parameter represents an individual line available for the desired comment. The comment can consist of up to five lines. Begin entry on the first parameter; use as many of the five assigned parameters as necessary for the entire text. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Each Character Parameter Value field consists of 80 spaces. Do not use more than 70 spaces for each line of text. SM Number of Lines (NUM-LN) Use this parameter to specify the number of blank lines that appear before the college name and address on the student's PIN number mailer. The appropriate number of blank lines correctly positions the student's name and address for a window envelope. The College Parameter Table initially contains 1.0 for all colleges. Make changes in the Numeric Parameter Value field; do not type anything in the Character Parameter Value field.. Type the desired number of lines and then type a decimal point. 21

22 SM Allow Alternate Class List (ALLOW-ALT-CLASS) Use this parameter to designate the maximum number of alternate open sections to be listed by the touch-tone registration system. This option affects only colleges that have implemented touch-tone registration. The College Parameter Table initially contains 05 for all colleges. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Type the desired number of sections; include a leading zero if appropriate. Maximum entry is 20. SM Veteran Benefit (VET-BENE) Use this parameter to designate up to 10 different veteran benefit codes that identify students whose veteran benefits might be affected by a credit load reduction. When a student identified with one of the codes drops classes using touch-tone registration, the touch-tone system can speak a message to the student. This option affects only colleges that have implemented touch-tone registration. The College Parameter Table does not initially contain a value for SM1038. Type the desired benefit codes (up to 10 codes); separate each with a space. Type entries in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Student Fee Paying Status Codes (STU-FEE-PA) Use this parameter to designate up to 10 different fee paying status codes that identify students whose benefits might be affected by a credit load reduction. When a student identified with one of the codes drops classes using touch-tone registration, the touch-tone system can speak a message to the student. This option affects only colleges that have implemented touch-tone registration. The College Parameter Table does not initially contain a value for SM1039. Type entries in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Type the desired fee paying status codes (up to 10 codes); separate each with a space. Use leading zeros when appropriate. 22

23 SM Update SM Indicator (UPD-SM-IND) Use this parameter to control whether data typed on the Transcript Biographic screen (SM6008) should also update biographic data on the Student Management database. N or blank (es, update the Student Management database from the Transcript Biographic screen.) (No, do not update the Student Management database from the Transcript Biographic screen.) The College Parameter Table initially contains for all colleges. Make changes in the Character SM Update Transcript Indicator (UPD-TRAN-IND) Use this parameter to control whether data typed into the student's biographic record in the Student Management database should also update the transcript biographic data. N or blank (es, update the transcript biographic record from the Student Management database.) (No, do not update the transcript biographic record from the Student Management database.) The College Parameter Table initially contains for all colleges. Make changes in the Character SM Update Admissions Indicator (UPD-ADM-IND) Use this parameter to control whether data typed into the Transcript Biographic screen (SM6009) and the screens that update the student's biographic data in the Student Management database should also update the Admissions database. N or blank (es, update Admissions from the transcript biographic record, from the Student Management database, or both.) (No, do not update Admissions from the transcript biographic record, from the Student Management database, or both.) The College Parameter Table initially contains for all colleges. Make changes in the Character 23

24 SM Transcript Print Configuration (TRAN-PRINT-CONFIG) Use this parameter to control the default printing parameters that appear on the Transcript Print Screen (SM6017). The parameter controls the following fields: The printer device class. The left margin. The number of copies. Type each of the desired default parameters in the sequence listed above. If you do not want a default printer displayed on the Transcript Print Screen, leave the first two spaces in the Character Parameter Value field blank. Example: _2_2 To designate no left margin, type 0 (zero) in the fourth space of the Character Parameter Value field. To designate zero copies, type 0 (zero) in the sixth space of the Character Parameter Value field. The College Parameter Table initially contains LP_0_1 for all colleges. Make changes in the Character If this parameter is blank, the following defaults appear on screen SM6017: Printer: blank Left margin: 0 (zero) Number of copies: 1 (one) SM Transfer Phone Number (TRNSFR-PHONE) Use this parameter to designate the phone number to which the touch-tone registration system transfers students if critical information (name, residency, or fee paying status) is missing from the student's biographic record. The College Parameter Table does not initially contain a value for SM1045. Make changes in the Character Type the desired phone number without hyphens or spaces. SM Transfer Phone Number (TRNSFR-PHONE) Use this parameter to designate the phone number to which the touch-tone registration system transfers students for tuition payment or payment information. The College Parameter Table does not initially contain a value for SM1046. Make changes in the Character Type the desired phone number without hyphens or spaces. SM Course Number Option (COURSE-NUM-OPT) Use this parameter to designate the way the course number is spoken during the touch-tone registration system response. 24

25 1 (Speak the course number as individual digits, for example, "Math one-two-four.") 2 (Speak the course number in the conventional manner used by the college, for example "Math one-twenty-four.") The College Parameter Table initially contains 1 for all colleges. Make changes in the Character SM Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Transcript Evaluation Screen (SD3004). The College Parameter Table initially contains SD3005 for all colleges. Make changes in the Character SM Next Screen ID (NEXT-SCREEN-ID) Screen (F6) key on the Transfer-In Transcript Courses screen (SD3005). The College Parameter Table initially contains SD3004 for all colleges. Make changes in the Character SM1051 to SM Description Text (DESC-TEXT) Use these parameters to specify a message that prints on the student's PIN number mailer. This text accompanies the PIN number assigned for the purpose of registration and prints on the mailer generated from the Print function on the Student PIN Assignment screen (SM5027). The College Parameter Table does not initially contain a value for any of these parameters; you must supply the desired entry. Each parameter represents an individual line available for the desired comment. The comment can consist of up to five lines. Begin entry on the first parameter; use as many of the five assigned parameters as necessary for the entire text. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. Each Character Parameter Value field consists of 80 spaces. Do not use more than 70 spaces for each line of text. SM COCO Security Control (COCO-SEC-CNTRL) Use this parameter to designate the appearance of the operator ID prompts for financial aid applications from COCO. 25

26 1 (The user is prompted for Operator ID on all financial aid [SAFERS and NEED] processes.) 2 COCO (The user is prompted for Operator ID on SM9906 and SM9912 only.) 3 COCO (The user is prompted for Operator ID on SM9912 only.) The College Parameter Table initially contains 3COCO for all colleges. Make changes in the Character SM Registration Appointment Hour Option (REG-APPT-HR-OPT) Use this parameter to designate if registration appointments spans designated on the Returning Students - Registration Appointments screen (SM4006) are total clock hours, rather than total credits. (es, registration appointments are based on clock hours.) N or blank (Registration appointments are based on credits.) The College Parameter Table does not initially contain a value for SM1057; you must type the desired parameter. Do not type a value unless your college is a clock hour institution and you will be assigning registration appointments by clock hours. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Screen Format Default (SCREEN-FORMT) Use this parameter to designate which segment (format) of the Student Enrollment Transactions screen (SM4010) is displayed when users initially access the screen. 1 (Display Format 1: left page, credits) 2 (Display Format 2: right page, credits) 3 (Display Format 3: left page, clock hours) 4 (Display Format 4: right page, clock hours) The College Parameter Table initially contains 1 for SM1058. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Screen Format Default (SCREEN-FORMT) Use this parameter to designate which segment (format) of the Course Enrollment Transactions screen (SM4011) is displayed when the screen is initially accessed. 26

27 1 (Display Format 1: credits) 2 (Display Format 2: clock hours) The College Parameter Table initially contains 1 for SM1059. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Registration Screen ID (REG-SCREEN-ID) Use this parameter to designate the screen number used for the next screen when the Reg Screen function key (F1) is pressed on the Student Search screen (SM5015). The College Parameter Table initially contains SM7001 for all colleges. Make changes in the Character SM Speak Student First Name (SPEAK-STU-FIRST) Use this parameter to designate if the student's first name is spoken in response to an inquiry transaction through the touch-tone system. N (es, speak the student's first name.) (No, do not speak the student's first name.) The College Parameter Table initially contains for SM1061. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Speak Student Last Name (SPEAK-STU-LAST) Use this parameter to designate if the student's last name is spoken in response to an inquiry transaction through the touch-tone system. N (es, speak the student's last name.) (No, do not speak the student's last name.) The College Parameter Table initially contains a value of N for SM1062. Make changes in the Character SM Verify Student Elements (VERIF-STU-ELMT) Use this parameter to designate if the touch-tone registration system prompts for the pound (#) symbol to verify the entry of biographic information. (Prompt the student to press pound [#] on the telephone keypad to verify entry.) 27

28 N or blank (Do not prompt the student to press pound [#] on the telephone keypad to verify entry.) The College Parameter Table initially contains for SM1063. Make changes in the Character Parameter Value field; do not type anything in the Numeric Parameter Value field. SM Block Grade Inquiry (BLOC-GR-INQ) Use this parameter to designate if the touch-tone system blocks a grade inquiry by a student with a registration hold. N or blank (Block a grade inquiry by students with registration holds.) (Do not block a grade inquiry by students with registration holds.) The College Parameter Table initially contains a value of N for SM1064. Make changes in the Character SM Speak Section (SPEAK-SECT) Use this parameter to designate if the touch-tone registration system speaks the section (in addition to the department/division and course number) of the course for which the student has registered. N or blank (Speak the section designator of the course for which the student has registered.) (Do not speak the section designator of the course for which the student has registered.) The College Parameter Table initially contains a value of N for SM1065. Make changes in the Character SM Transfer Phone Number (TRNSFR-PHONE) Use this parameter to designate the phone number to which the touch-tone registration system transfers financial aid students for processing of their financial aid payment. The College Parameter Table does not initially contain a value for SM1066. Make changes in the Character Type the desired phone number without hyphens or spaces. SM ear Prompt (RQ-PROMPT) Use this parameter to designate whether or not the touch-tone registration system prompts the student for the year (in addition to the quarter). If you choose not to prompt the student for the year, the year is determined from year/quarter values specified when job ZX0606J is run. 28