ASDS. Final. Use the Class Search feature to search or browse for classes within a specific institution and term.

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1 Version 2.0 Document Generation Date 2/27/2008 Date Modified 2/27/2008 Last Changed by ASDS Status Final Searching for Classes Concept Use the Class Search feature to search or browse for classes within a specific institution and term. When you search for open classes, the system uses a virtual status to determine whether or not a combined section class appears on the Class Search Results page. If the class has a virtual status of closed, the class will not appear on the Class Search Results page for open classes. The system calculates a virtual status for combined sections because combined section classes have combined enrollment capacities. For example, two classes, each with enrollment capacity of 30 are combined and the overall enrollment capacity is set to 30. Then if 15 students enroll in each of the sections, the overall limit is reached and both sections are closed for further enrollment. The virtual status of each section is set to closed. Last changed on: 2/27/2008 4:56 PM Page 1

2 Procedure To view the online Process Document and Quick Guide, click the links below. Please refer to: _BP.pdf Please refer to: _QG.pdf 1. Navigate: Curriculum Management > Schedule of Classes > Class Search or Records and Enrollment > Enroll Students > Search for Classes. Class search can also be accessed through student and faculty self service. Page 2 Last changed on: 2/27/2008 4:56 PM

3 Step Action 2. On the Class Search page, select the Institution and Term for which you want to find classes. You also have the option of looking at course information in the Institution's catalog. 3. To select the institution, click the Institution pull-down list. Last changed on: 2/27/2008 4:56 PM Page 3

4 4. Click the desired institution in the list. 5. To select the Term, click the Term pull-down list. Page 4 Last changed on: 2/27/2008 4:56 PM

5 Step Action 6. Click the term you want in the list. Last changed on: 2/27/2008 4:56 PM Page 5

6 7. Click the GO button. Page 6 Last changed on: 2/27/2008 4:56 PM

7 8. On the Search for Classes page, you specify search criteria such as subject, course catalog number, career, and by using the Additional Search Criteria fields, meeting days, instructor, location, etc. 9. Enter the Course Subject code. If you don't know the code for the class subject you want (for example, BIO for biology, MAT for math, etc.), click the Select Subject button. Last changed on: 2/27/2008 4:56 PM Page 7

8 10. On the Course Subject Lookup page, click the first letter of the desired subject (B for biology for example). This will display a list of all the subject codes starting with that letter. 11. When you have found the subject code, click the Select button next to it. Page 8 Last changed on: 2/27/2008 4:56 PM

9 Step Action 12. If you don't know the exact course number (the 101 of MAT 101, for example), there are several options for specifying number ranges. Click the Course Number pull-down list. Last changed on: 2/27/2008 4:56 PM Page 9

10 13. You can ask for a number range greater than or equal to a specified number, or a range less than or equal to a number. You can also leave the field blank, which means all course numbers. 14. Enter a number in the Course Number field (unless you wish to leave it blank). Page 10 Last changed on: 2/27/2008 4:56 PM

11 Step Action 15. The third criterion for a simple search is the Course Career. This can be left blank, or you can select a career. Click the Course Career pull-down list. Step Action 16. The list will show the careers for the selected Institution. 17. If you want to see both open and closed class sections, click to remove the check next to "Show Open Classes Only." Last changed on: 2/27/2008 4:56 PM Page 11

12 18. When you have entered at least 2 search criteria, click Search to perform the search. Page 12 Last changed on: 2/27/2008 4:56 PM

13 Step Action 19. On the Class Search Results page, you will see a list of all the class sections that meet your criteria. To see details of any class section, click the link immediately to the right of the word "Section" Last changed on: 2/27/2008 4:56 PM Page 13

14 20. To return to the Search Results page, click the "Return To Results" button. Page 14 Last changed on: 2/27/2008 4:56 PM

15 Step Action 21. To enter new search criteria, click the Start a new Search button. Last changed on: 2/27/2008 4:56 PM Page 15

16 22. The Change Selection button lets you change the Institution and Term. 23. Enter a Course Subject. 24. To have more search criteria to use, click the Additional Search Criteria button. 25. Use any or all of the additional search criteria fields to refine your search. For example, to select (or avoid) classes using distance education modes of instruction, click the Mode of Instruction pull-down list. Page 16 Last changed on: 2/27/2008 4:56 PM

17 Step Action 26. Select the desired instruction mode. Last changed on: 2/27/2008 4:56 PM Page 17

18 27. When you have entered all your criteria, click Search. Page 18 Last changed on: 2/27/2008 4:56 PM

19 Step Action 28. If there are multiple sections of a course, you can display all of them by clicking the "View All Sections" link. 29. End of Procedure. Last changed on: 2/27/2008 4:56 PM Page 19