CITY COUNCIL AGENDA REPORT
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1 K.5 CITY COUNCIL AGENDA REPORT TYPE OF ITEM: Info/Consent AGENDA ITEM NO.: 5 DATE: December 6, 2016 TO: City Council THROUGH: Greg Nyhoff City Manager FROM: SUBJECT: Darwin Base Fire Chief Additional Appropriation for Fire Station Generators CONTACT: Darwin Base, Fire Chief Darwin.Base@oxnard.org, RECOMMENDATION: That City Council approve the additional appropriation of $60,000 from the Community Development Block Grant (CDBG) reprogrammed funds from prior year completed projects to Annual Action Plan Capital Improvement Project Fire Station Generators, for Stations 1, 2, 3 and 5; and The City Manager or designee to execute the grant agreement. BACKGROUND The Fire Station Generator Replacement Project was bid in October 2016, with Quinn Power Systems providing quotes using the National Joint Powers Alliance (NJPA) cooperative purchasing pricing available for government agencies. The price for the purchase and delivery of the four generators totals $161,028 including tax. This price does not include the cost of installation, wiring, and concrete work required to enable the generators to safely function at each station. When applying for CDBG funds, the Fire Department had hoped to use the current concrete pads for replacement generators, however a review by the engineer has determined that three of the four pads will need to be replaced. Upon assessing the four stations with General Services the estimated cost for installation, pouring of concrete pads, wiring, and other electrical needs will be $80,000, making the total price of the project $240,000. The current funding for the project is Packet Pg. 121
2 Additional Appropriation for Fire Station Generators December 6, 2016 Page 2 K.5 $180,000 as approved at City Council on May 3, Available and eligible funding has been identified in the amount of $60,000 from the CDBG reprogrammed funds to cover the additional installation and concrete costs. CDBG funds are allocated to local governments to improve public facilities. In the event of an emergency, Fire Stations become the emergency operations center for each neighborhood, providing medical services, sharing information and safety plans, and offering shelter to the public. The replacement generators will allow full capabilities to Stations 1, 2, 3 and 5 in the event of a power outage ensuring the safest response to an emergency for all members of the Oxnard community. STRATEGIC PRIORITIES This agenda item supports the Infrastructure and Natural Resources strategy. The purpose of the Infrastructure and Natural Resources strategy is to establish, preserve and improve our infrastructure and natural resources through effective planning, prioritization, and efficient use of available funding. This item supports the following goals and objectives: Objective 4b. Catch up on deferred maintenance for City facilities. FINANCIAL IMPACT Approval of this recommendation will not impact the General Fund Budget. The funding of $60,000 will be appropriated from CDBG reprogrammed funding to CDBG Fire Capital Outlay (Account / Project ). ATTACHMENTS: Budget Appropriation CDBG Fire Generator Agreement Packet Pg. 122
3 K.5.a REQUEST FOR BUDGET APPROPRIATION Department: Project/Program Manager: Fire Darwin Base Date: Phone: November 1, Reason for Appropriation: Appropriation of $60,000 from the Community Development Block Grant (CDBG) reprogrammed funds from prior year remaining balances of completed programs to Annual Action Plan Fire Station Generators for Stations 1, 2, 3 and 5 Accounts and Descriptions AMOUNT Fund: CDBG ENTITLEMENT (285) Expenditures/Transfers Out Fire Station Generators (772260) CAPITAL OUTLAY / IMPROV NOT BUILD-MAJOR RE 60,000 Sub-total Expenditures 60,000 Net Change to Fund Balance (60,000) Net Appropriation Change 60,000 Approvals Department Director Chief Financial Officer City Manager REQUIRES CITY COUNCIL AUTHORIZATION BA# (Finance Use Only) BA Doc# (Finance Use Only) Revised Packet : 2/23/2012 Pg. 123
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