Introduc)on to Data Management. Elizabeth Wickes Chris1e Wiley

Transcription

1 Introduc)on to Data Management Elizabeth Wickes Chris1e Wiley

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3 Data Management Workshop Series Introduc)on to Data Management February 16 th 10AM 11AM Documenta)on and Organiza)on for Data and Processes February 23 rd 10AM 11AM Making Research Data Public: Why, What, and How March 1 st 10AM 11AM

4 Intro to Data Management Objec1ves 1. Learn the benefits of data management 2. Learn the components of data management 3. Iden1fy gaps in your current prac1ces 4. Know where to find help

5 Data Management Prac1ces complete records find understand back- up migrate

6 Data Management Prac1ces I ve lost two patent claims because we didn t have complete records in lab notebooks. I panic every 1me I try to find my students data. I know I won t be able to publish anything arer my grad student leave because it s too hard to understand what he/she did. We don t have the assay results with substrate X, because I didn t back- up my computer. And we re out of substrate X. The only reason I was able to do the analysis was because on a whim I decided to migrate some of my data off of floppy disks to CDs back in the 90s. I wish I had done all of it.

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9 Benefits of Good Data Management - Be]er understand your data now and in the future - Access your data in the future - Save 1me and effort - Meet funder and publisher requirements

10 What are the elements of good data management?

11 Plan

12 Data Management Planning Basics Data Management Plans (DMPs) What data produced, how will you make it accessible, how will you preserve it, what restric1ons are there on access NSF NIH (>$500K) DOE

13 DMPTool h]p://

14 Organize

15 Organiza1on Dis1nguish Raw Data Be Consistent in File Naming and Directory Structures Define and Exercise Version Control

16 Date Tip BAM Co- Exp Run txt BAM Co- Exp Run txt BAM Co- Exp Run txt vs. Run 1 B anth meth Sept 4.txt BAM Rxn _09_04.txt _meth_3.txt

17 Document

18 Describing Data Enables someone unfamiliar with your data to find, evaluate, understand, and reuse your data Helps YOU to remember details about your data arer 1me has passed Examples ReadMe File: h]p://goo.gl/eozqoo Metadata: h]p://dublincore.org/documents/dc- xml- guidelines/ Data Dic1onaries: Page 4-1 of this User Guide h]p://goo.gl/ugqiqo Codebook: h]p://

19 Basic Documenta1on Generic Informa1on: 1tle, key dates, creators, subjects, rights, files, formats, versions, project & funder Addi1onal Informa1on: source of the data, how analyzed, sorware and hardware requirements, resul1ng publica1ons

20 Storage & Backup

21 Storage & Back- Up Best Prac1ces Security Robustness Number of copies Loca1on of copies Scheduling Efficacy

22 Considera1ons for Sensi1ve Data protected human informa1on (PHI) personally iden1fiable con1ngent on compliance with FERPA/ HIPAA/IRB regula1ons and guidelines con1ngent on ability to de- iden1fy proprietary data con1ngent on campus IP regula1ons classified data local sensi1vity con1ngent on campus export control con1ngent on lab/collabora1on culture

23 Archive

24 An1cipate the Long Term What happens to your data in 2 years? 5 years? 20 years? Will the formats be valid? Will the hardware be defunct? Will anyone know where it is?

25 An1cipate the Long Term More Control More Responsibility Keep Private Less Control Higher Poten1al Impact Make Public!

26 Intro to Data Management Objec1ves 1. Learn the benefits of data management 2. Learn the components of data management 3. Iden1fy gaps in your current prac1ces 4. Know where to find help

27 Contact Elizabeth Wickes Data Cura1on Specialist Chris)e Wiley Engineering Data Services Librarian visit: Main Library call: (217) website: researchdataservice.illinois.edu

28 Data Management Workshop Series Introduc)on to Data Management February 16 th 10AM 11AM Documenta)on and Organiza)on for Data and Processes February 23 rd 10AM 11AM Making Research Data Public: Why, What, and How March 1 st 10AM 11AM

29 Bonus Tips! Scholarly Commons h]p:// Library Home Page h]p:// Paste DOI here. No VPN needed for access to full text (just ne1d/password)!

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