MS Word DOTX for Thesis Universiti Utara Malaysia From Day One to Submission
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1 MS Word DOTX for Thesis Universiti Utara Malaysia From Day One to Submission 1 WAN ZUKI AZMAN WAN MUHAMAD MZJ Formatting Team L e c t u r e r / P h D R e s e a r c h e r I n s t i t u t M a t e m a t i k K e j u r u t e r a a n, U n i v e r s i t i M a l a y s i a Perlis h t t p s : / / w 4 t h e s i s f o r m a t t i n g. w o r d p r e s s. c o m /
2 Resources 2
3 One.dotx for many.docx 3
4 To show file extension, W7 and W10 4 Windows 7
5 Where is my cursor? 5
6 Is this true? 6
7 Four formatting steps 1. Set your PC for serious work 2. Understand the function of Template.dotx 3. Format the body of your thesis 4. Use full content on Template cover to cover 7
8 The MZJ s Formatting recipe 1. Use template.dotx to format thesis.docx 2. Developer Tab 3. Style Pane button and Style Pane Area 4. SHIFT+ENTER 5. Paragraph Marks button 6. Clear Formatting button 7. Back and Forward button. 8
9 Ideas from Bristol to UiTM Since
10 I will share my 9 years experience.. 1. Facilities in MS Word for thesis writing Including Document Map(Word2007) or Navigation Pane(Word 2010) 3. However, there are lots of facilities in Word can be used to make writing easy 4. MS Word for Thesis Workshop is one of its kind in Malaysia 5. Common training for Graduates and Postgraduates in many foreign universities
11 Course Aims To use techniques in MS Word that save time (and money). 2. To ensure the quality of the presentation of a thesis/dissertation by standardizing its format and layout. 3. To produce the thesis based on the requirement as given by Postgraduate Office/Dean office.
12 At the end of the workshop 1. Use dotx for your docx 2. Publish your examination paper/thesis/disertation/report in one single document in pdf. 12
13 Materials for workshop Slides 2. References and Notes 3. Thesis template.dotx 4. Simulation files 5. Real case study : Your Thesis
14 Systems management 1. Use original software 2. Repair/Update your MS Office 3. Update your Windows 4. Defragmentation your drive 5. Repeat step 2 to 4 once a month 6. Setup Backup facilities 14
15 Introduction Why MS Word? 1. Who is your supervisor? 2. Why only one thesis? 3. Experience as a supervisor 4. Who is your audience? 5. When to start writing and combining all chapters into one file? Why this workshop is important before start PhD? 7. Why MS Office? 8. =rand()
16 Familiarity 1. MS Office 2010, Windows 7, 8 and Word option 4. Developer tab 5. Navigation pane 6. Template.dotx 7. Attach the template 8. Style pane and Style pane area 16
17 Backup, Autosave and Cloud Storage 1. Don t invite disaster to come a) My doc is missing! b) Unable to open, corrupted! 2. Solution a) Auto save b) Backup c) Buy more high quality hard disk d) Google Drive, DropBox, Box etc. e) Use Backup software ie Cobian Backup 17 f)
18 Four formatting steps 1. Set your PC for serious work 2. Get your Template.dotx 3. Format the body of your thesis 4. Use full content on Template cover to cover 18
19 Step 1 19 SET YOUR PC FOR FORMATTING
20 Basic setup 20
21 MS Word Templates.dotx 1. Will manage all important format used regularly 2. Have to attach it to our.docx files 3. Find developer tab and attach the template 4. Or you may transfer all you writing into new files while this template is on the background 21
22 Structure of The Thesis 1. Roman pages: Preface 2. Arabic pages: Body 22 Roman Chapter 1 Arabic Chapter 2 Arabic
23 Splitting Roman and Arabic numbers 1. Look at the structure of the thesis When to use Page Layout, Page Break and Section Break 3. Where to Insert page number
24 Thesis Format Zoom out! 24
25 Extremely important Button 25
26 Word Option To set your PC for formatting 26
27 Modifying, updating and saving the template 1. Use the template given 2. You can modify and updating as you want 3. Don t forget: 27
28 Indent, Hanging, Spacing 28
29 DOTX control or Style Option 29
30 Step 2 30 UNDERSTAND TEMPLATE.DOTX Simulation 4a
31 Why use MS Word Template(.dotx)? 1. We use it for many years before start our PhD/Masters research 2. Almost all PCs have MS Office(Mac as well) 3. Many student graduated using MS Word for word processing 4. Four types of MS Word files A. Failname.docx B. Failname.dotx C. Failname.docm D. Failname.dotm 31
32 Developer tab find it To use the template (Filename.dot or Filename.dotx) 32
33 Using The Template 33
34 COMPATIBILITY MODE! THIS WILL STOP the FULL FUNCTION OF Template.dotx 2. PLEASE CONVERT BOTH Thesis.docx AND Template.dotx 3. oft.com/enmy/kb/ Office 2010 Office 2013/16
35 Draft Mode Formatting 35
36 Style and template.dotx 36
37 Step 3 37 FORMAT THE BODY OF ZULI/YOUR THESIS BY USING DRAFT MODE Simulation 4b
38 Creating your university Template.dotx based on Thesis Guideline 38 IT IS NOT THE STUDENT JOB
39 Format the body of your thesis 1. Is the most important and long process 2. Full understanding of the function of each style is crucial 3. Remember: Use CLEAR FORMATTING button 4. Make sure no [COMPATIBILITY MODE indicator at the top. 39
40 Source of Templates 40 Original Templates Modified Templates
41 41
42 42
43 Layout Style Numbered 43 Not Numbered
44 Format the Heading and Paragraph 44
45 MZJ S formatting methods 45
46 MZJ S formatting methods 46
47 MZJ S formatting methods 47
48 Format the Caption and text in Table 48
49 Insert and format the captions 49
50 Rule of Fields Markers 50
51 Rule of Fields Markers(cont.) 51
52 Format the Bibliography and extra style 52
53 Step 4 53 USE FULL CONTENT OF THE TEMPLATE: COVER TO COVER Your Thesis
54 Page Numbering 54
55 Format the TOC and Table of Figures 55
56 Format the Preface 56
57 Quick Access Toolbar and Shortcut Key 57
58 Quick Access Toolbar and Shorcut Key(cont.) Finding and using keyboard shortcuts 2. For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,). 3. Try : CTRL + A 4. (CTRL + A ), F9
59 Inserting many chapters into one file 59
60 Page Break and Section Break 1. Function of Page Break a) Roman pages 2. Function of Section Break a) Roman and arabic pages b) Landscape and portait orientation c) Footnote and endnote in MS Word d) The first page for each chapter UKM 60
61 Advanced level- Macro 1. To simplify many steps in into one button or shortcut key 2. UiTM especially unsing APA style to Table and Figure Caption. 3. Video for for this is given 61
62 Format the Table Of Contents and Outline Level 62
63 Updating the TOC 1. Use from template and modify 2. Understand the Outline Level, ie Right click, Paragraph, select Level 1 3. Create pdf 63
64 TOC and Rulers and Tabs!!! 64
65 Ruler and Tab! 65
66 Cross Referencing 66
67 Cross Referencing (cont.) 67
68 Simulation and managing large files 68
69 Word Count and Endnote 69
70 Saving to PDF 70
71 Software for us 1. ZoomIt 2. Skitch Dr Mohd Zamri Sarawak 3. Screemcast-O-Matic Dr Ani Munirah 71
72 Good Luck! 72
73 Thank you
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