Word 2013 Quick Start Guide

Size: px

Start display at page:

Download "Word 2013 Quick Start Guide"

Vincent Chandler
5 years ago
Views:

Getting Started File Tab: Click to access actions like Print, Save As, and Word Options. Ribbon: Logically organize actions onto Tabs, Groups, and Buttons to facilitate finding commands.

Right click to customize the options you want displayed. Quick Access Toolbar: Add your mostused tool buttons to this customizable toolbar to make it your own.

Use on-demand tabs to access specific commands related to the selected item. Minimize Ribbon: Click to make more room on the display area.

1 Getting Started File Tab: Click to access actions like Print, Save As, and Word Options. Ribbon: Logically organize actions onto Tabs, Groups, and Buttons to facilitate finding commands. Active Document Window: This area displays the document currently used. Status Bar: View information about your document, such as page number, word count, and current view. Right click to customize the options you want displayed. Quick Access Toolbar: Add your mostused tool buttons to this customizable toolbar to make it your own. Word 2013 Quick Start Guide On-Demand Tabs: These only appear something is inserted into your document. For example, insert a picture and the Picture Tools tab appears. Use on-demand tabs to access specific commands related to the selected item. Minimize Ribbon: Click to make more room on the display area. Dialog Box Launcher: Click to open a dialog box that contains additional commands and options. Document View Buttons: Switch between Page Layout, Reading, Web, Draft, and Outline views. Zoom Controls: Use to zoom the view in or out of the document. The Ribbon The Ribbon facilitates creation of effective and efficient documents by organizing all the tools you need in a logical system of Tabs, Groups, and Tool Buttons. The Ribbon also has On-Demand Tabs which only appear on the Ribbon when you select an object in a document. Keyboard Shortcuts Description Shortcut Keys Description Shortcut Keys New Document Ctrl + N Insert Page Break Ctrl + Enter Undo Last Action Ctrl + Z Increase Font Size Ctrl + Shift + > Redo Last Action Ctrl + Y Decrease Font Size Ctrl + Shift + < Copy Ctrl + C Font All Caps Ctrl + Shift + A Cut Ctrl + X Extend the selection of cells by 1 Shift + Arrow Key Paste Ctrl + V Select Entire Column Ctrl + Spacebar Save Ctrl + S Indent Paragraph Ctrl + M Save As F12 Split Window Alt + Ctrl + S Print Ctrl + P Open Navigation Pane Ctrl + F

New Features Start with a Template When you open Word 2013, you re offered a choice of great new templates to help get you started along with a list of your recently viewed documents.

You can also export and import customizations to share with others. To Customize the Ribbon: 1. File tab. 2. Click Options. 3. Click Customize the Ribbon.

to hide a tab. Arrows to move selected items. Open and edit PDFs In Word 2013 you can edit PDFs right in Word. Just open a PDF in Word and it will convert to a Word document.

Expand and Collapse Expand or Collapse parts of a document with just a click. Select the arrow next to a Heading to expand or collapse that section s content.

2 New Features Start with a Template When you open Word 2013, you re offered a choice of great new templates to help get you started along with a list of your recently viewed documents. Making the Ribbon Your Own Personalize the Ribbon with your most frequently used commands, your own tab(s), your own groups to your tab, and favorite command buttons to the groups. You can also export and import customizations to share with others. To Customize the Ribbon: 1. File tab. 2. Click Options. 3. Click Customize the Ribbon. The left pane contains a list of commands you can add to a group. The right pane contains a list of current tabs, groups, and commands you can change, move, or remove. to expand tabs and groups. to hide a tab. Arrows to move selected items. Open and edit PDFs In Word 2013 you can edit PDFs right in Word. Just open a PDF in Word and it will convert to a Word document. Resume Reading Reopen a document and keep reading right where you left off. Word remembers where you were even when you reopen a document from a another computer. Expand and Collapse Expand or Collapse parts of a document with just a click. Select the arrow next to a Heading to expand or collapse that section s content. Click Add to add a selected button from the left list or Remove to remove the selected button from the right list. Click New Tab to add a tab. The word (Custom) appears after the tab name. Click New Group to add a group to a tab. The new group appears under the selected tab. Click Reset to return to the default Ribbon settings. Click Import/Export to share your ribbon with others. 4. Click OK when finished to save your customization. Personalizing Your Quick Access Toolbar To Personalize the Quick Access Toolbar: 1. File tab. 2. Click Options. 3. Click Customize the Quick Access Toolbar 4. Click OK when finished to save your customization The left pane contains a list of command buttons you can add to the toolbar. The right pane contains a list of current command buttons and their order on the toolbar. Click Rename to name a new or existing tab or group. Commands to see more tab options. Arrows to reorder selected items. Expand Collapse Click Add or Remove to move the selected button between lists. Click Modify to change the icon or name. Click Reset to return to the default Ribbon settings. Click Import/ Export to share your ribbon with others.

Formatting Text Live Preview The Live Preview feature in Word allows you to see a preview of what changes will look like without selecting them.

On the Home tab, Font group, click on the Font field. 3. Hover over a font and the selected text will display the change. 4. Click on the desired Font to make the change.

Using Styles to format your document, you can quickly apply a set of formatting choices consistently through the document.

3 Formatting Text Live Preview The Live Preview feature in Word allows you to see a preview of what changes will look like without selecting them. For example, Live Preview will display a font or picture style changes as you hover the pointer over different fonts or picture styles. To use Live Preview: 1. Select the item to change. 2. On the Home tab, Font group, click on the Font field. 3. Hover over a font and the selected text will display the change. 4. Click on the desired Font to make the change. Working with Text Styles A Style is a set of formatting characteristics, such as font and spacing. Using Styles to format your document, you can quickly apply a set of formatting choices consistently through the document. If you use Styles, Word can also create and update a Table of Contents and it lets word know where to insert an expand or collapse. Gallery of Styles The Gallery of Styles is found on the Home tab in the Styles group. More button to display available Styles. The Styles work together: The Heading 2 style is designed to be subordinate to the Heading 1 style. By default, the body of your document is formatted with the Normal style Styles can be applied to paragraphs or to individual words. Ex: emphasize text with the Emphasis style. Use the List Paragraph style to automatically format text as a list. Use Create a Style to make your own The Mini Toolbar The Mini Toolbar gives you quick access to formatting tools. 1. Select the text you want to format. A ghost image of the toolbar appears. 2. Move the pointer over the Mini Toolbar to use it. 3. Click an icon to format text. Creating a Bulleted or Numbered List 1. Enter the * to start a bulleted list or 1. to start a numbered list. 2. Press the Spacebar or Tab key. 3. Enter the first line of text and press the Enter key. (Word will indent the list and display the next bullet or number.) 4. When you re finished press the Enter key twice to end the list. Bulleting or Numbering an Existing List 1. Select the text that are to become a list. 2. Select the Home tab on the Ribbon. down 3. In the Paragraph group, select either arrow so select Bullets different bullets, Numbers numbering, or multilevel Multilevel List options. Inserting Breaks Keep your information where it belongs by creating Page, Column, and Section Breaks. Breaks delineate pages, create sections that contain different formatting, or start text in the next column on multicolumn documents. To insert a break: 1. Place your cursor where the break is to occur. 2. On the Page Layout tab, in the Page Setup group click the Breaks button. 3. Select the type of break to insert. Use a Page Break to: Insert a new blank page. Force text to start on a new page. Use a Section Break: Where formatting will change just for a section. Page numbering change.

Changing Default Line Spacing Line spacing is the space between lines of text. The default setting is 1.08 lines for Word 2013.

On the Home tab, Paragraph group, click on the Dialog Box Launcher button. On the Indents and Spacing tab, in the Line Spacing section, select: Single for a single line 1.

Table of Contents If you use Styles to identify Headings Word can use that information to create a Table of Contents. A Table of Contents will update as you add to or remove from your document.

On the References tab, Table of Contents group, click the Table of Contents Button. 3. From the menu select Automatic Table 1 or Automatic Table 2. 4. The Table of Contents will be created.

When you select a picture in Word, the Picture Tools on-demand tab opens on the ribbon which contains tools to edit, ability to adjust the style, size, and format.

4 Changing Default Line Spacing Line spacing is the space between lines of text. The default setting is 1.08 lines for Word You can change the Default Line Spacing for the current document only or for all new documents. To change the Default Line Spacing: In an open document, click anywhere in a line of text. On the Home tab, Paragraph group, click on the Dialog Box Launcher button. On the Indents and Spacing tab, in the Line Spacing section, select: Single for a single line 1.5 Lines for a 1 ½ line Double for 2 lines Exactly or Multiple allows setting a custom Line Spacing in the At field. Click Set As Default. Table of Contents If you use Styles to identify Headings Word can use that information to create a Table of Contents. A Table of Contents will update as you add to or remove from your document. Also, if the document is later viewed in Word, the Table of Contents provides links to each heading. To Insert a Table of Contents: 1. Insert a blank page prior to the document s first page. 2. On the References tab, Table of Contents group, click the Table of Contents Button. 3. From the menu select Automatic Table 1 or Automatic Table The Table of Contents will be created. Working with Pictures Word provides a variety of tools for picture editing and adjusting. When you select a picture in Word, the Picture Tools on-demand tab opens on the ribbon which contains tools to edit, ability to adjust the style, size, and format. Adjusting the Size of a Picture Manually 1. Click on the picture that you want to resize. 2. A solid border appears around the picture with 3 types of sizing handles. The Rotate handle on top rotates the picture. Square handles on the edges adjust length or width only. Round handles on the corners adjust size and width and by default maintain the picture s proportions. 3. Click and drag a sizing handle to resize the picture. Alignment Guides New to Word 2013, you can get a live preview as you resize and move photos and shapes in your document. The new alignment guides make it easy to line up charts, photos, and diagrams with your text. To Update a Table of Contents: 1. Click anywhere in the Table of Contents. 2. Move mouse up and the Update Table tab appears at the top. 3. Click on the tab. 4. In the Update Table of Contents window, select Update page numbers only or Update entire table. 5. Click OK Tips for sizing a picture: To keep the center of a picture in the same place, press and hold CTRL as you drag the sizing handle. To maintain the picture s proportions, press and hold SHIFT while you drag the sizing handle. To both maintain the picture s proportions and its center, press and hold both CTRL and SHIFT as you drag the sizing handle. Holding down the Alt key as you drag the rotating handle will rotate the picture in 15º increments.

Precision Size Adjustment To precisely adjust a picture to a height or width measurement: 1. Select the picture and the Picture Tools tab appears on the ribbon. 2.

To crop a picture, do the following: 1. Select the picture and click the Crop button on the Picture Tools tab, Size group. 2. Crop handles appear on the sides and corner of the picture. 3.

5 Precision Size Adjustment To precisely adjust a picture to a height or width measurement: 1. Select the picture and the Picture Tools tab appears on the ribbon. 2. In the Size group, use the up/down arrows buttons to adjust the height or width to the precise measurement. Cropping a Picture Cropping is used to remove unwanted parts of a picture. To crop a picture, do the following: 1. Select the picture and click the Crop button on the Picture Tools tab, Size group. 2. Crop handles appear on the sides and corner of the picture. 3. Click and drag crop handles so that the part of the picture to be left is on the inside. 4. Crop button again to save changes. Applying Picture Styles The Picture Styles gallery found on the Picture Tools tab provides preset, customizable style and elements for a selected picture, such as Borders, Effects, and Layouts. For example, the shadow effect on pictures in this document was done with Picture Styles. To apply Picture Styles first select the picture then go to the Picture Tools tab. Hover over a style to see a live preview of how that style will adjust the picture. Use the Scroll or More buttons to preview more styles Arranging the Picture The Arrange group on the Picture Tools tab enables you to define where and how you want a picture or pictures to appear in your document and in relation to text. Use the Position button to position the Picture in a preset location on the page. Wrap Text button then hover a wrap option to preview how the picture will display in relation to text. Using Artistic Effects Artistic Effects provide some preset effects that can be applied to a picture. Select the picture and than on the Picture Tools tab, Adjust group, click the Artistic Effects button. Hover over any artistic effect to preview how it will affect your picture. Use these buttons to arrange how multiple pictures overlap. Use this button to align multiple, selected pictures. Use this button to rotate a selected picture. Use this button to turn on/off the selection pane which is useful if there are multiple pictures on a page For more tools, click on the Dialog Box Launcher button to open the Format Picture dialog box. Use the Border, Effects, and Picture Layout buttons to customize preset styles or create your own styles. Click on an effect to apply it to the picture. Word Questions? Contact an IT Trainer: Hailey Richins hailey.richins@slcc.edu or John Hunt john.hunt@slcc.edu

Status Bar: Right click on the Status Bar to add or remove features.

Status Bar: Right click on the Status Bar to add or remove features. Excel 2013 Quick Start Guide The Excel Window File Tab: Click to access actions like Print, Save As, etc. Also to set Excel options. Ribbon: Logically organizes actions onto Tabs, Groups, and Buttons to