Microsoft Word Create by: Alberto De La Cruz

Transcription

1 Microsoft Word 2010 CH 1:Creating, Formatting, and Editing a Word Document with Pictures CH 2: Creating a Research Paper with Citation and References CH 3: Creating a Business Letter with a Letterhead and Table

2 What is Microsoft Word? Full-featured word processing program that allows you to create professionallooking documents. A document is a printed or electronic medium people use to communicate with other people.

3 What kind of Documents can be created using Word? Flyers Letters Resumes Memos Reports Fax cover sheets Mailing labels News letters, etc

4 Word Window Consist of variety of components that allows the user to work efficiently and create professional documents. Components such as: Ribbon Mini toolbar Quick Access toolbar Etc.

5 Document Window Allows the user to view portion of a document. Document window views: Print Layout (default view). Full Screen Reading. Web Layout. Contains the following component: Insertion Point Blinking vertical bar that indicates where to insert text, image, etc. Mouse Pointer Becomes different shapes depending on the task user is performing Scroll bar Displays different portions of a document (vertically and horizontally) Scroll Box: Reflects the location of the portion of the document that is displayed in the document window. Scroll arrow: Located at each end of the scroll bar. Status bar Provides information about the document (ex. # of pages)

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7 Word Wrapping It allows the user to type continuously without pressing the enter key. When user presses the enter key Word automatically creates a new paragraph. User is recommended to use the Enter key only when: Beginning a new paragraph Inserting blank lines in a document Terminating a short line of text and advance to the next line Providing user response in dialog box or task panes or other screen objects. Word wrapping occurs differently on different printers

8 Formatting Marks AKA as nonprinting character. It is only displayed on the screen but not visible when you print a document. Paragraph mark (appears every time user pressed the enter key) Raised dot (.) every time user pressed the spacebar. Very helpful when formatting/editing documents.

9 Character Formatting and a bulleted list paragraph The process of changing the appearance on how characters appear on the screen and in print. Characters may include: numbers, letters, symbols and punctuation marks. Paragraph formatting: changing the appearance of a paragraph Font or typeface: appearance and shape of letters, numbers and special characters (default font: Calibri) Font size: size of the character and it is measurement is in Points (approx. 1/72 in height). The default font size is 11 (about 11/72 or less than 1/16 ) Bulleted list is a series of paragraphs, each beginning with a bullet character.

10 Document theme and scheme A theme is a unified formats for fonts, colors and graphics. Default theme is Cambria (heading) and Calibri (body) Color Scheme: a document theme, identify by 12 complementary colors (text, background, accents, and links in a document) There are more than 20 color schemes

11 Formatting and Pictures Style Selection rectangle: small squares and circle call sizing handles, located at each corner and middle location Resizing: enlarging and reducing the size of a graphic Style is a named group of formatting characteristics. There are more than 25 picture styles within the Picture Style Gallery When working with graphics and shapes a Contextual tab is displayed on the ribbon (Picture Tools Format)

12 Formatting Pictures

13 Revising a Document and Distribution of the Document There are three types of changes that could be applied to a document: Additions Deletions And Modifications Hardcopy or printout (physical medium such a paper) Electronic Image copy (PDF and XPS)

14 Document Properties Details about the file can include the following: Author name, title, subject (Standard Properties) Keywords/tags Words or phrases that further describes a document Document Information panel: area where you can view and enter document properties Automatically update properties such as file system properties (displays specific date when file was created, modified and file size)

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16 Project Guidelines - Flyer Choose the right words for the text Identify how to format various elements of the text Find the appropriate graphical images(s) Establish where to position and how to format the graphical image(s) Determine whether the page needs enhancements such as border or spacing adjustments Correct errors and revise the document as necessary Determine the best method for distributing the document

17 Navigating a Document

18 Project Guidelines Research Paper Select a topic Research the topic and take notes Organize your ideas Write the first draft, referencing sources Create the list of sources Proofread and revise the paper

19 Project Guidelines MLA Double space Page number (upper right) First line Indentation (1/2 ) Margin (1 ) No plagiarism. Works cited (reference page) Footnote must be single space, left aligned and font must be smaller than font in research paper. Font: Times New Roman (12 pt.)

20 Adjusting line and Paragraph spacing Line spacing: amount vertical space between lines in a paragraph Paragraph spacing: amount of space below and above the paragraph By default Normal Style places 10 points of blank space after each paragraph inserts a vertical space equal to 1.15 lines between each line of text

21 Header and Footers Headers and Footers may contain texts and graphics Header and Footer: usually contains page number, student ID, current date, current time, author s name. Both must be 1/2 from top(header) and bottom(footer) of the page.

22 Format text using Shortcut Keys

23 First-Line indent paragraph First line indent marker: Top triangle at the 0 mark on the ruler. It allows to indent only the first line of the paragraph Left indent marker: allows to change the entire left margin.

24 Word Features: AutoCorrect: Automatically corrects certain typing, spelling, capitalization, or grammar errors as you type a document To remove the AutoCorrect Option Menu from the screen press the ESC (ESCAPE) key

25 Creating an AutoCorrect Entry Click File on the Ribbon to open the Backstage view Click Options in the Backstage view to display the Word Options dialog box Click Proofing in the left pane to display proofing options in the right pane Click the AutoCorrect Options button in the right pane to display the AutoCorrect dialog box When Word displays the AutoCorrect dialog box, type the word you want to replace in the Replace text box, and the word to replace with in the With text box Click the Add button Click the OK button Click the OK button

26 Creating an AutoCorrect Entry

27 Footnotes and Endnotes MLA uses a superscript (raised number) to denote a note reference mark, there are two types: Footnotes: Explanatory note that exists at the bottom of a document. Endnote: Explanatory note that exists at the end of the document. No mandatory in the MLA style. Automatic alpha/numeric increment (ex: 1, 2, 3 or A, B, C)

28 Word Count - Automatic and Manual page break Word Count includes: Number of pages Number of words Number of Characters with/without spaces Number of paragraphs Number of Lines Automatic Page breaks or Soft page breaks: Created automatically when it determines that text has filled the entire page. This process is referred as background repagination Manual Page breaks or hard page breaks Page break force at a specific location (ex: Ctrl + enter)

29 Citations Both MLA and APA suggest the use of in-text-parenthetical references (placed at the end of the sentence) Word provides tools to insert citations in a paper and later generating a list of sources from the citations Works Cited page is a list of sources that are referenced in your research paper. Must be on a separate numbered page (Works Cited as title) Must be alphabetized by author s last name or by author s title (in case there is no author s last name). First line of each entry must be left margin and subsequent lines must be indented ½ from left margin.

30 Business Letter content Business letters may include the following: Request Inquiries Confirmations Acknowledgements Recommendations Notifications Responses Invitations Offers Referrals Complaints More

31 Business Letter Guidelines Complete legal name of individual, group or organization Complete mailing address Telephone number, fax # (if applicable). Web address (if applicable) Logo (if applicable)

32 Drawing Objects and Clip Art A graphics that you create using Word Clip Art: Predefine graphical image, located in the Clip Organizer Available from a variety of sources (local PC, internet) Clip organizer may contain a collection of clip arts, photos, animations, sounds, videos.

33 Tab Stops and Nonbreaking space By default word, places a tab stop every 0.5 Tab stops can be customized by clicking at the paragraph format group Nonbreaking space (ctrl+shift+spacebar): prevent two words from splitting if the first word falls at the end of a line

34 Building block When using the same text or graphic users can store them in a building block. To create a Building block click on Quick Parts button on the Insert tab to display the Quick Parts gallery Click Save Selection to Quick Part Gallery in the Quick Parts gallery to display the Create New Building Block dialog box Type the name of the building block in the Name text box Click the OK button to store the building block entry and close the dialog box F3 is the shortcut to replace a specific text by a building block

35 Building block

36 Tables A collection of rows and columns The intersection of a row and column is known as a cell Table s dimension: total of rows and columns 5(c) x 3(r)=15 Merging cell is the process of combining two or more cell into one cell To move table to a different location simply click the table size handle (upper left) and move to a new location To resize table simply click on the size handle (lower right). To navigate within the table using the Tab key or up, down, left, or right arrow keys.

37 INFO FOR TEST 2 You must be on time. 10 minutes grace for tardiness will be permitted (After 10 minutes door WILL BE CLOSED and no one is entering or leaving the room) You must know your Student ID to retrieve your test. Make sure that your Network login is working. Bring a pencil/pen just in case. You are still responsible for covering all material in our textbook There is a practice test all three WORD Chapters on the Class website (click on Resources)

38 Questions?

39 END OF REVIEW

40 Resources for Project 1 Assignment 3 is due Feb. 16 (check website) All images use in Chapter 1 could be found at the class website (Resources link) Hands-on starts on Page WD 5 WD 53 Save Hands-on as: lastnamefirstnameinitial_project1 ex: delacruza_project1 Activities to complete for Chapter 1 Lab 1 (ex: delacruza_lab1) WD - 58 Lab 2 (ex: delacruza_lab2) WD - 60 Please save your files in the CS1130/word/project1 folder located in your Removable storage (USB drive) Submit all 3 files on the HW/Proj Dropbox link

41 Assignment 3 Case Study 3 WD 64 Posted on the Class website Due on September 13 (before class) Make sure you submit your file to the correct section and is properly named.

42 Project 2 Creating a Research Paper with Citations and References Hands-on starts on Page WD 69 WD 125 Save Hands-on as: lastnamefirstnameinitial_project2 ex: delacruza_project2 Activities to complete for Chapter 2 Lab 1 (ex: delacruza_lab1) WD-130 Please save these files in the../cs1130/word/project2 folder located in your Removable storage (USB drive) Submit all 2 files on the HW/Proj Dropbox link Assignment 4 will be posted on this afternoon (Lab 2 WD ).

43 Project 2 Creating a Research Paper with Citations and References Hands-on starts on Page WD 69 WD 125 Save Hands-on as: lastnamefirstnameinitial_project2 ex: delacruza_project2 Please read carefully all red bullets and Q&A Activities to complete for Chapter 2 will be instructed on Thursday Please save these files in the../cs1130/word/project2 folder located in your Removable storage (USB drive) Submit all 3 files on the HW/Proj Dropbox link Assignment 4 will be posted on Thursday

44 Project 3 Creating a Business Letter with Letterhead and Table Hands-on starts on Page WD 140 WD 188 Save Hands-on as: lastnamefirstnameinitial_project3 ex: delacruza_project3a (letterhead) delacruza_project3b (Business letter) Activities to complete for Chapter 2 Lab 2 (ex: delacruza_lab2) WD-196 Lab 3 (ex: delacruza_lab3) WD 198 Please save these files in the../cs1130/word/project3 folder located in your Removable storage (USB drive) Submit all 4 files on the HW/Proj Dropbox link Assignment 5 Lab 1(ex: delacruza_hw5) WD-195

45 Microsoft Word 2010 END CH 1:Creating, Formatting, and Editing a Word Document with Pictures CH 2: Creating a Research Paper with Citation and References CH 3: Creating a Business Letter with a Letterhead and Table