New Jersey Professional Development Provider #2069 Certified Technical Trainer. Microsoft Office Classroom Tools

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Presented by Barry G. Haines Morris County Technology Fellowship Recipient Morris County ETTC http://www.mcvts.org/ettc/ettcpage.

1 Presented by Barry G. Haines Morris County Technology Fellowship Recipient Morris County ETTC Barry Haines Templates for Success New Jersey Professional Development Provider #2069 Certified Technical Trainer Microsoft Office Classroom Tools 1

2 After inserting the Microsoft Office Classroom Tools, you should see this screen: followed by this screen: Click Next> Then Yes. At the next screen make sure you have the following checked: Microsoft Office Classroom Tools 2

You may also choose to install all of the clipart off of

3 You may also choose to install all of the clipart off of the CD by scrolling down, but this is not necessary (see pages 8-9). Then click Next> and allow time for the installation. Finally, click Finish. Now when you click on the Start menu and choose Programs, you should see the following menu: Microsoft Office Classroom Tools 3.

Alternately, you may download the Microsoft Office Classroom Tools from the Internet Go to: http://www.microsoft.com/education/product/cdoffer.

4 Alternately, you may download the Microsoft Office Classroom Tools from the Internet Go to: Scroll to the bottom of the page and download your choice of: New and Improved Teacher Tools: More than 40 timesaving templates for teachers, including an improved grade book, tests, a calendar, and lesson plans. (3,715 Kb) New and Improved Student Tools: 30 templates for students, including reports, lab sheets, graph paper, and conversion tables. Plus 5 new templates like the Change Making Game. (3,434 Kb) New and Improved Administrative Tools: 11 templates for administrators including Field Trip Permission Slip, Schedules, and Seating Chart. (1,601 Kb) Easier to Use Classroom Activities: Step-by-step classroom activities that let students integrate Microsoft Word, Excel, PowerPoint, and reference materials as they explore subjects such as state histories, endangered species, and voting behavior. (1,440 Kb) To Download the Microsoft/Scholastic Lesson Plans, Additionally there are 4 great books full of useful classroom lesson plans for integrating technology in your classroom. They are found at: You will need to install Adobe Acrobat onto your machine. Enjoy! Some of the many teacher templates available in MS Word. Microsoft Office Classroom Tools barry@haines.net 4

5 Office Classroom Tools Overview Introduction Welcome to the Office Classroom Tools. These templates and classroom activities were designed to show how Microsoft Office applications (Word, Excel, PowerPoint, Access) could be integrated into the classroom. The purpose of this Help file is to provide an overview of this CD-ROM. After the Classroom Activities section, you ll find details about other components on the Office Classroom Tools CD How to Use Classroom Activities Each Classroom Activity includes a Help File and one or more Office (Word, Excel, PowerPoint, Access) template(s). In order to use the template files, you must use the Help file at the same time, or print out the Help file. If you re using Office 97, follow these steps to access the activities: 1. Click the Start menu, click Programs, and then click Microsoft Office Classroom Tools. 2. Each activity includes both a Teacher Guide and a Student Activity. You can print the Help topic for either section. 3. The Help file is designed to stay on top the associated templates are launched by clicking a link in the Help file. Classroom Activities All About Me Applications: PowerPoint, Word: Language arts Discipline: Social studies Level: Intermediate Description: In this lesson, students create and deliver an autobiographical, multimedia presentation. Buy Low, Sell High Applications: Word, Excel, PowerPoint: Discipline: Math, Economics, Level: High school Description: Students learn how to invest in corporate stocks by creating investment portfolios, tracking stock performance, and reporting their results. Campaign Hot Buttons Applications: Word, Excel: Discipline: Language arts, Social studies, Science Level: Middle school, High school Description: Students design, administer, and analyze a simple poll on the issue of water quality. Poll results are used to develop a position statement and persuasively present a stand on the issue. Candy Is Dandy Applications: Word, Excel: Discipline: Geography, Language arts, Social studies Level: Intermediate, Middle school Microsoft Office Classroom Tools barry@haines.net 5

6 Description: Students learn the benefits of using graphs to communicate information and solve problems as they investigate color distribution in bags of M&M candies. Celebrate the USA Applications: Excel, Word, PowerPoint Discipline: Geography, Language arts, Social studies Level: Middle school Description: Working in teams of four, students take on the role of marketers hired to promote one state in the United States. Each team will research a state and create a brochure. Code Crackers Game Applications: Excel Discipline: Math Level: Intermediate, Middle school Description: This engaging and challenging math game provides students with opportunities to work with math operations and simple algebraic equations by creating a spreadsheet-based rule machine. Don t Trash the Earth Applications: Excel, Word, PowerPoint Discipline: Science, language arts, math Level: Intermediate, Middle school Description: Students learn about recycling as they collect data on their own household trash production, analyze and chart the data, and present their findings. Endangered Species Applications: Word, PowerPoint, Access 97 Discipline: Science, Language arts Level: Intermediate, Middle school Description: In this cross-curricular activity, students research endangered species and their habitats. The class can add its research to an Access 97 Endangered Species database. Get Out the Vote Applications: Word, Excel Discipline: Social studies Level: Middle school, High school Description: Students investigate why people do or don t vote. Students conduct a survey, make hypotheses about voter motivation, and develop materials to promote voting among young people. Nutrition Track Applications: Excel, Word Discipline: Health, Math Level: Intermediate, Middle school Description: Students create a food diary, and then chart and analyze their diet as compared with the USDA recommended allowance for each food group. Microsoft Office Classroom Tools barry@haines.net 6

7 Templates used in each Activity Links to these files are included within the Help files. If you are not running the Help file simultaneously, you will need to print out the Classroom Activity Lesson files, and launch these files. Endangered Species: Endangered Species Examples, Endangered Species Note, Endangered Species Slides, Endangered species database, Endangered Species Buy Low Sell High: Stock Results, Stocktracker Campaign Hot Buttons: Water Quality Poll, Poll briefing, Water Quality Data Get Out the Vote: Voting Survey, Voting patterns, Target a strategy,, Celebrate the USA: Newsletter Wizard, State project Don t Trash the Earth: Recycling Flyer, Trash Stats, Don t trash the earth All About Me: All About Me Slides Code Crackers Math Game: Code crackers math game Candy is Dandy: Candy hypothesis, Candy is dandy Nutrition Track: Nutrition Results, Nutrition Worksheet Teacher Tools folder (templates & wizards) Brochure.dot, Word: Create a school brochure layout. Calendar, Excel: Keep track of weekly and daily events. Calendar.wiz, Word: Get help from a wizard to create monthly classroom calendars. Certificate, Word, PowerPoint: Create a Student of the Month certificate; or a certification of appreciation. Class Welcome, PowerPoint: Create a welcome presentation for students, parents, or staff. Conversion Tables, Excel: Do conversions for linear, area, temperature, nautical, and liquid/dry measure. Fundraising, Excel: Keep track of budgets, donations, pledges and volunteer lists. Grade Book, Excel: Keep track of class grades. Choose from two different gradebook templates. Graph Paper, Excel: Use online or print graph paper of varying sizes. Lesson Plan, Word: Tab through this Word form and enter your own lesson plan. Lists & Charts, Excel: Keep track of different types of information in a list. Newsletter Wizard, Word: Step through creating an outline for your class or school newsletter. Schedules, Excel: Keep track of classroom, period, and work schedules. Staff Development, PowerPoint: Use to create a staff development or training presentation. Replace the sample text. Tests, Word: Choose from an essay, true/false, or multiple choice test format. Thesis, Word: Create a layout for a thesis. Microsoft Office Classroom Tools barry@haines.net 7

8 Student Tools folder (templates & wizards) Brochure, Word: Create a school brochure layout. Calendar, Excel: Keep track of weekly and daily events. Calendar Wizard, Word: Get help from a wizard to create monthly classroom calendars. Certificate, Word, PowerPoint: Create a Student of the Month certificate; or a certification of appreciation. Conversion Tables, Excel: Do conversions for linear, area, temperature, nautical, and liquid/dry measure. Graph Paper, Excel: Use online or print graph paper of varying sizes. Lists & Charts, Excel: Keep track of different types of information in a list. Newsletter Wizard, Word: Step through creating an outline for your class or school newsletter. Schedules, Excel: Keep track of classroom, period, and work schedules. Thesis, Word: Create a layout for a thesis. Designs folder (PowerPoint templates) Bluemoon.pot Brownbag.pot Buttons.pot Clipbord.pot Gavel.pot Linepapr.pot Mountain.pot Wetsand.pot Numbers.pot Quill.pot Rules.pot Soaring.pot Stick Figure.pot Theater.pot Microsoft Office Classroom Tools barry@haines.net 8

ADDITIONAL CLIP ART Microsoft Office 98 must have been installed with the "Clip Art Gallery" component for this clip art package to work correctly.

After using the CD-ROM installation, you must manually insert the clip art package into the clip art gallery to make it available to the user. To do so: 1. Start Microsoft Word (or Excel/PowerPoint).

9 ADDITIONAL CLIP ART Microsoft Office 98 must have been installed with the "Clip Art Gallery" component for this clip art package to work correctly. INSTALLATION TO LOCAL HARD DISK In order to be able to install this clipart, you will require 200MB of free space on your hard disk. After using the CD-ROM installation, you must manually insert the clip art package into the clip art gallery to make it available to the user. To do so: 1. Start Microsoft Word (or Excel/PowerPoint). 2. With a new document, choose Insert Picture Clipart from the menu. 3. Once the Microsoft Clip Gallery opens, click Import Clips 4. Change the Files of type to Clip Gallery Catalogs. 5. Browse to the Clip Art Gallery file you wish to add and choose open. You may wish to open the CD, or find the clipart package on the C:/ drive Microsoft Office Classroom Tools barry@haines.net 9

The clipart package will have a.cag and will probably look like the following. It should read moct99.cag 6. Click Import, then OK 7. Close the Microsoft Clip gallery. 8.

10 The clipart package will have a.cag and will probably look like the following. It should read moct99.cag 6. Click Import, then OK 7. Close the Microsoft Clip gallery. 8. Choose Insert Picture Clipart again from the menu. 9. When Microsoft Clip Gallery opens the new images will be available. Microsoft Office Classroom Tools 10

The 2 nd Classroom CD contains over 100 lesson plans which you may access one of two

Productivity in the Classroom at the bottom of the page.

2) After inserting the CD, CLOSE all open windows, right click on the CD icon and

11 The 2 nd Classroom CD contains over 100 lesson plans which you may access one of two ways as follows: 1) After inserting the 2 nd CD, click Classroom Resources then click Productivity in the Classroom at the bottom of the page. You may then search for an discipline based lesson plan. 2) After inserting the CD, CLOSE all open windows, right click on the CD icon and choose EXPLORE. Double click Classroom, then Docs then click on one of the following 4 files: Microsoft Office Classroom Tools barry@haines.net 11

12 Microsoft Word Processing Basics. Select and Take Action! Name Class GOAL To practice basic word processing skills in Microsoft Word. When working in a word processing program remember to think in two parts: 1) Select 2) Take Action! Why might you want to select text? To delete it, resize it, change the text font, color, or style. Selecting Text Using click and drag: Click and drag over the text Double click on a word Triple click in a paragraph to select the paragraph Using the selection bar Move your mouse to the left boarder so that it turns into this type of icon. Then, click once -- to select a line of text click twice -- to select a paragraph of text click three times to select the entire document. click and drag in the selection bar -- to select any amount of text To select a vertical block of text hold the (Alt) key and drag across the text. Taking Action! There are at least three ways to modify your text. The formatting toolbar, the Format font menu, and by right clicking on the selected text. 1) Use these buttons on your formatting toolbar to modify your text. Style Fonts Font Style Bold, Italic, Underline Numbers & Bullets Font Size Highlighter Align Microsoft Office Classroom Tools barry@haines.net Left, Center, Right Justify 12 Indents

2) The formatting font menu Open the font formatting menu to make

Then choose Font... Explore all of these different fields.

3) Right click on the selected text and you will see a shortcut pop-up

13 2) The formatting font menu Open the font formatting menu to make additional changes. Click on the Format menu at the top of your document. Then choose Font... Explore all of these different fields. Preview your choices in the lower right. 3) Right click on the selected text and you will see a shortcut pop-up menu. Click on the word Font and you will see the same font menu as above. Microsoft Office Classroom Tools barry@haines.net 13

Inserting and Editing ClipArt and Graphics in MSWord or Powerpoint Name Class GOAL: To insert a clipart (.wmf or.bmp), or picture (.jpg or.gif) file into a PowerPoint or Microsoft Word document.

Place your blinking cursor where you want the picture or clipart inserted. 3. Click Insert: Picture Clip Art (*.wmf, or *.bmp files) 4. Select Clip Art to get the Clip Art Gallery. OR Pictures (*.

14 Inserting and Editing ClipArt and Graphics in MSWord or Powerpoint Name Class GOAL: To insert a clipart (.wmf or.bmp), or picture (.jpg or.gif) file into a PowerPoint or Microsoft Word document. To learn graphic editing techniques. Steps: 1. Open Microsoft Word (or Powerpoint). Click Start/Programs/Applications/MSWord Note: you may open an existing file, or a new file. 2. Place your blinking cursor where you want the picture or clipart inserted. 3. Click Insert: Picture Clip Art (*.wmf, or *.bmp files) 4. Select Clip Art to get the Clip Art Gallery. OR Pictures (*.jpg, or *.gif files) graphics from the internet 5. Select from file to point your computer at a graphics file saved back to your computer from the Internet. Example: Microsoft Office Classroom Tools barry@haines.net 14

15 Inserting and Editing Graphics in MSWord and Powerpoint After selecting a piece of ClipArt, or Picture from the Inernet to insert: 6. Click Insert. Your clip art will appear in your document. 7. Click once on the object to see handles. 8. Move the object when you see the four sided arrow, click and drag to move the object. 9. Resize - Move your mouse until you see a double-sided arrow. This allows you to resize the object. PICTURE TOOLBAR 10. Crop Click once on the crop tool, then move your mouse to one of the handles and click and drag to make the object size cropped larger or smaller. Note: If you don t see the Picture Toolbar, click View:Toolbars: Picture Microsoft Office Classroom Tools barry@haines.net 15

Introduction to Microsoft Publisher

Introduction to Microsoft Publisher Class learning objectives By the end of class students should be able to perform the following tasks: 1. Publisher Basics Useful Definitions Open Publisher Create New