BOSTON USER GROUP. Workflows for Threading. kcura LLC. All rights reserved.

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1 BOSTON USER GROUP Workflows for Threading

2 Jacob Cross

3 Overview The objective of today s session is to give you some ideas that will hopefully increase your knowledge of how threading works and how to use it to your benefit during reviews.

4 Agenda Overview of Threading Loading New into an Existing Thread Set Batching Options Conflict Checks QC with Threading Leveraging Previously Coded Documents Questions

5 Overview of Threading

6 Overview of Threading Based on Text Combines Threads as Thread Groups No Index Necessary Identifies Inclusive s

7

8 John s Jane.

9 Jane forwards John s to Bob on her iphone.

10 Bob replies to Jane in Outlook.

11 Step 1: Find the Segments and Headers

12 Step 2: Group the Segments

13 Threading ID in Relativity

14 Step 3: Determine Inclusiveness Non-inclusive An whose text and attachments are fully contained in another (inclusive) . Inclusive An that contains unique content not included in any other . Does not consider recipient information.

15 Step 3: Determine Inclusiveness Determined by the following: Has the text changed? Have attachments been removed? Tends to be conservative When in doubt, extra inclusives are identified Inclusive sets are not unique Puts the least amount of content in front of the reviewer, while still ensuring that all text variants and all attachments are seen Considers content only Adding or removing recipients does not cause an inclusive flag

16 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de

17 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de

18 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de+ EN51

19 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de+ EN51 EN52 EN53

20 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de+ EN51 EN52 EN ?????

21 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN55

22 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN55

23 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN55

24 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62

25 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

26 Thread ID Break Down Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

27 Determine Inclusive

28 EN51 is Non-Inclusive Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

29 The Attachment Keeps EN52 Inclusive Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

30 We don t have the Middle Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

31 EN55 is Non-Inclusive Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

32 EN62 is Non-Inclusive Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

33 EN00008de Control Number EN63 Threading ID EN000018de EN000018de EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

34 Loading New into an Existing Thread Set

35 Incremental Build What Happens Inserts new s into existing threads What Does Not Happen Change inclusiveness Creates new threads, if there are any Determines inclusiveness of new s Updates duplicate spare

36 Incremental Build Example

37 Original Example EN000018de ? EN51 EN52 EN53???? EN EN62 EN63

38 Let s Say We Didn t Load the Last or the Branch EN000018de ? EN51 EN52 EN53???? EN55

39 EN55 Is Inclusive as It Is the Last in the Thread EN000018de ? EN51 EN52 EN53???? EN55

40 Running an Incremental Build

41 Newly Loaded EN61 Is the Missing Middle EN000018de ? EN51 EN52 EN53 EN61 EN55

42 The Segment Is no Longer Missing EN000018de+ EN51 EN52 EN53 EN61 EN55

43 The Last in the Chain Is Added EN000018de+ EN51 EN52 EN53 EN61 EN55

44 But EN55 Remains an Inclusive EN000018de+ EN51 EN52 EN53 EN61 EN55

45 The Branch Is Added to the Chain and EN62 is Non-Inclusive EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

46 Results of the Incremental Build EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

47 Full Build What Happens As if you were running it all at once Because you are Trade Offs Time for running the whole set Will lose previous results Could copy into new fields

48 Results of the Incremental Build EN000018de+ EN51 EN52 EN53 EN95 EN55

49 EN55 Would Become Non-Inclusive EN000018de+ EN51 EN52 EN53 EN61 EN55

50 The Branch Is Added to the Chain and EN62 is Non-Inclusive EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

51 Final Results of Full Build EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

52 Delta Between Incremental and Full Build on this Thread EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

53 Batching Options

54 Batching Options Group by thread group Allows reviewers to see all the from a conversation together Use view to limit to inclusive

55 Batch by Thread EN000018de+ EN51 EN52 EN53 EN61 EN55 All 8 Documents (Don t forget the attachment on the second ) EN62 EN63

56 Batching Options Group by thread group Allows reviewers to see all the from a conversation together Use view to limit to inclusive Only inclusive Plus family? Exclude duplicate spares?

57

58 Inclusive Only (Include Family) EN000018de+ EN51 EN52 EN53 EN61 EN55 4 of 8 Documents (Don t forget the attachment on the second ) EN62 EN63

59 Batching Options Group by thread group Allows reviewers to see all the from a conversation together Use view to limit to inclusive Only inclusive Plus family? Exclude duplicate spares? Using Conceptual Clustering to Batch Inclusive s

60 Conflict Checks

61 Batching Options Think family level conflict checks Only bigger All inclusives matching is the most common result

62 All Inclusives Coded the Same EN000018de+ EN51 EN52 EN53 EN95 EN55 We ll call green responsive. (Notice that non-inclusive s are not coded in this example) EN62 EN57

63 Batching Options Think family level conflict checks Only bigger All inclusives matching is the most common result Less likely for the coding to match than families Review protocols often call for whole families, but not threads to be coded the same Two common checks Where thread has a responsive and a privileged document Where thread has a responsive and non-responsive document

64 All Threads That Have at Least One Responsive

65 Privilege & Non-Responsive Conflict Check

66 Responsive & Privilege in the Same Thread EN000018de+ EN51 EN52 EN53 EN61 EN55 We ll call red privilege. (Notice that non-inclusive s are not coded in this example) EN62 EN63

67 Responsive, Non-Responsive, & Privilege in the Same Thread EN000018de+ EN51 EN52 EN53 EN61 EN55 May still need to code all documents EN62 EN63

68 Batching Options Think family level conflict checks Only bigger All inclusives matching is the most common result Less likely for the coding to match than families Review protocols often call for whole families, but not threads to be coded the same Two common checks Where thread has a responsive and a privileged document Where thread has a responsive and non-responsive document Good to set up at the beginning of review to keep track of review progress

69 QC Review

70 QC Review Using Threading Including whole thread in QC checks Sample inclusives to focus efforts Focus on threads with multiple designations

71 QC Example EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

72 Leveraging Previously Coded Documents

73 Leveraging Previously Coded Documents Similar to conflict check Two search method Look for documents in threads that already have coding New documents part of thread that was already coded as responsive Part of thread with a privileged document Promote directly to second level? In thread with non-responsive Not as high priority?

74 Leverage Previous Coding EN71 EN71 EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

75 All Threads That Have at Least One Privilege Document

76 New Documents That Are in a Thread With a Privilege Document

77 Leverage Previous Coding EN71 EN71 EN000018de+ EN51 EN52 EN53 EN61 EN EN62 EN63

78 QC Review using Threading Similar to conflict check Two search method Look for documents in threads that already have coding New documents part of thread that was already coded as responsive Part of thread with a privileged document Promote directly to second level? In thread with non-responsive Not as high priority?

79 Relativity 9.5 Thread Visualization

80 Thread Visualization

81 Thread Visualization

82 In Review Overview of Threading Loading New into an Existing Thread Set Batching Options Conflict Checks QC with Threading Leveraging Previously Coded Documents

83 Resources Training kcura.com/relativity/resources/training Relativity Documentation help.kcura.com Workflow Support Technical Support

84 Questions?