For Employees. How To E-HIRE

Transcription

1 For Employees How To E-HIRE

2 For Employees E-Hire This is a step-by-step guide on how to complete Electronic Onboarding ONBOARDING After your onsite HR Administrator enters your information into the system, you will receive this . Click on the link next to "ESS REGISTRATION" to get started. ESS REGISTRATION Click the "Register" link to register for HRCloud. You will be asked to enter your Last Name and SSN to verify your identity. Click the "Register" button once you have entered all of your information. You will be returned to the Login screen. You may now login with the Username and Password you created. ExtensisGroup.com

3 E-HIRE WELCOME PAGE After being redirected, you will land on the "Welcome" page. Click the "Get Started" button to move on to the next step. You can also change the language to Spanish by clicking the button beneath the Welcome banner. PERSONAL INFORMATION On the first, you will need to verify the personal information that is already on screen and fill out the required fields (marked with red text). Click the checkbox next to SSN in order to view your full Social Security Number. When entering a zip code for your home address, you must select the correct GeoCode from the dropdown box that appears. Once finished, click the "Next" button.

4 EMERGENCY CONTACT Next, please enter an Emergency Contact's Name, Phone Number, Relationship to you, and Primary Address. Click "Next" once completed. EEO Next, please select your Veteran Status and Race/ Ethnicity. Click "Next" once completed. I9 FORM Next, you will be completing your I9 Form. Fill out the required red fields from top to bottom. If you do not have a middle name, other name, or apartment number, please enter "N/A". Click "Next" once completed. You will be prompted to electronically sign. You can do so by clicking the "I Have Read..." checkbox and then clicking the "I Agree" button. You will now be shown a PDF copy of your I9 and can save it if needed. Click "Next" to proceed.

5 TAX FORMS Next, you will be completing your Tax Forms. The first page will show you what forms you will be filling out. Click the "Next" button to begin filling out your Tax Forms. TAX FORMS First, you will be filling out the Federal W4. Click the "Next" button next to the "Not Completed" red text to begin. Follow the on-screen, instructions and keep clicking "Next" to move through the questions. Once completed, you will be prompted to review the document in a PDF format. You can save the PDF for your records if needed. Once you have verified that your Federal W4 is filled out correctly, click the "Under penalties of..." checkbox and then click "Next".

6 TAX FORMS Next, you will be filling out your State W4 if applicable. Click the "Next" button next to the "Not Completed" red text to begin. Follow the on-screen, instructions and keep clicking "Next" to move through the questions. Once completed, you will be prompted to review the document in a PDF format. You can save the PDF for your records if needed. Once you have verified that your State W4 is filled out correctly, click the "Under penalties of..." checkbox and then click "Next". EMPLOYMENT DOCUMENTS Next, you will be electronically signing various employment documents, which will be differenty depending on your employer. First, click the link to download the PDF of the document you are receiving and save it to your computer. Once you have downloaded and read the document, click the "Next" button. You will be prompted to sign off that you have read and agree. Click the "I have read..." checkbox and click "I Accept" to move to the next document.

7 DIRECT DEPOSIT Next, you will be setting up your Direct Deposit. If you do not wish to use Direct Deposit, click the "No Direct Deposit" button. To add an Account, click the "Add Account" button. DIRECT DEPOSIT Fill out the name for the Account, select checking or savings, enter the transit number, enter the account number, verify the account number, and choose the calculation method for this account. The Bank Name will be automatically filled out after you enter your Transit Number. Please refer to the image to see which number is your Transit Number and which is your Account Number. Click "Save" once you are completed. You may add multiple accounts if needed. Click "Next" once you have added your accounts.

8 SUMMARY PAGE Congratulations! Your onboarding is now complete. You will see a summary of all the items you completed on this screen. Click "Logout" or simply close the window to exit Onboarding. LEARN MORE Visit us at The Extensis Group LLC. All Rights Reserved. Extensis is a registered service mark of The Extensis Group LLC, Woodbridge, NJ. 0262C ED013119