Personal Business and Business Letters

Transcription

1 Personal Business and Business Letters

2 Personal Business Letters from individual to business written on writer s personal behalf printed on plain paper

3 Block vs. Modified Block Style Block Style all lines begin at left margin easiest and fastest style to use Modified Block date, complimentary closing, and writer s ID start in horizontal middle all other lines begin at left margin

4 Mixed vs. Open Punctuation Mixed colon after salutation Dear Mrs. Smith: comma after complimentary closing Sincerely, Open no punctuation after salutation or closing Dear Mrs. Smith Sincerely

5 Block Style, Mixed Punctuation Modified Block, Open Punctuation

6 Style and Punctuation for Computer Literacy Class in class we will use: Block Style Mixed Punctuation

7 Saving a New File create a new document in your letters folder

8 Adding a Header not required in real business Insert Header in header align to right (Ctrl + Shift + R) type first and last name and enter key letter type & number (pbl_01)

9 Formatting the Font Times New Roman 12 pt.

10 Change Margins top and bottom margins = 1 left and right margins = 1.25

11 Single Space Select All (Ctrl + A) Change Line Spacing: Single Space (1.0)

12 Parts of a Letter Date Inside Address Salutation Body Paragraphs Complimentary Closing Writer s Identification Special Notations

13 Sample Business Letter Date Inside Address Salutation Body Paragraphs Complimentary Closing Writer s Identification Typist s Intitials Special Notations: Enclosure Delivery Copy Blind Copy

14 Inserting the Date June 23, 2013 style Followed by three blank lines hit enter four times Sample Letter

15 Inside Address Address of person receiving letter: Name Job Title Company Street Address City, State & Zip Mrs. Samantha Wojtas Sales Manager Neoprene, Inc Wadsworth Avenue Hollywood, CA if short title, same line as name Mrs. Samantha Wojtas, Manager Followed by one blank line Sample Letter

16 Salutation with Mixed Punctuation Dear Mrs. Wojtas: notice the colon Followed by one blank line Sample Letter

17 Body Paragraphs Do not indent use place holder for class Last month, I purchased Only hit enter at end of paragraph lines will "word-wrap" Followed by one blank line Sample Letter

18 Complimentary Closing with Mixed Punctuation After last paragraph (and blank line) Sincerely, notice the comma Followed by three blank lines room for signature Sample Letter

19 Writer s Identification Personal Business your name and address Nicholas Pagano 123 BerniseStreet Melrose Park, IL Business name and job title Nicholas Pagano Chief Financial Officer don t need address already on letterhead Sample Letter

20 Business Letters from employee of business to another business or individual written on company s behalf printed on letterhead preprinted stationary logo & contact info at top address, phone, , etc

21 Saving a New File create in your letters folder bl_01

22 Adding a Header not required in real business Include name and assignment # in header align to right (Ctrl + R) type first and last name enter key letter type & number (bl_01)

23 Formatting the Font Times New Roman 12 pt.

24 Change Margins top margin = 2 room for letterhead bottom margin = 1 left and right margins = 1.25

25 Single Space Select All (Ctrl + A) Single Space

26 Inserting the Date June 23, 2013 style Followed by three blank lines hit enter four times Sample Letter

27 Inside Address Address of person receiving letter: Name Job Title Company Street Address City, State & Zip Ms. Alma Louise Yoyoma, President Yoyoma & Yoyoma Associates 4500 Elk Grove Avenue Arlington Heights, IL if long title, use separate line Ms. Alma Louise Yoyoma President of Communications Followed by one blank line Sample Letter

28 Salutation with Mixed Punctuation Dear Ms. Yoyoma: notice the colon Followed by one blank line Sample Letter

29 Body Paragraphs Do not indent Only hit enter at end of paragraph lines will "word-wrap" Followed by one blank line Use placeholder to start type just first couple of words Sample Letter

30 Complimentary Closing with Mixed Punctuation After last paragraph (and blank line) Sincerely, notice the comma Followed by three blank lines room for signature Sample Letter

31 Writer s Identification Business name and job title Louise K. Farnsworth Production Engineer don t need address already on letterhead Sample Letter

32 Typist s Initials Business Letter many letters not typed by writer use initials to identify typist two lines below writer s identification lower-case, no spaces, no periods also called reference initials Sample Letter

33 Enclosure Notations often other items are included with letter if placed in envelope indicate: Enclosure if attached to letter indicate: Attachment Sample Letter

34 Delivery Notation use if sent letter a special way Certified Mail UPS FedEx Fax example: By FedEx Sample Letter

35 Copy Notation shows who else received copy of letter type cc: strike tab key names at tab c: Jane Doe Sam Smith Sample Letter

36 Blind Copy copy someone, but not let others know only used on writer s copy and recipient s blind copy type bc: strike tab key name(s) at tab bc: Alex Rodriguez Sample Letter