Memorandums. Keyboarding Objective 4.03 Apply correct memo and letter formats.
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1 Memorandums Keyboarding Objective 4.03 Apply correct memo and letter formats.
2 Objectives Today you will identify the purpose of memorandums. Today you will identify and list the parts of a memorandum. Today you will apply the correct format for a memorandum.
3 Essential Questions What is a memorandum? What are the parts of a memorandum? What is the format for a memorandum?
4 What are Memorandums? A short message from one person to another in the same business or organization. Memorandums are usually referred to as memos. Memos have no salutation or no complimentary close.
5 What are Memorandums? A memorandum is a short message from one person to another in the same business or organization. Memorandums are usually referred to as memos. Memos have no salutation line and no complimentary close at the end.
6 Memo Format Margins Top Margin-2 inches Bottom Margin-1 inch Right Margin-1 inch Left Margin-1 inch The memo is keyed in Block Style Format. All parts begin at the left margin, including the paragraphs. Paragraphs are not indented. Use a standard font style (Times New Roman or Arial) and font size(12 point font).
7 Memo Format Margins Top Margin-2 inches Bottom Margin-1 inch Right Margin-1 inch Left Margin-1 inch The memo is keyed in Block Style Format. All parts begin at the left margin, including the paragraphs. Paragraphs are not indented. Use a standard font style (Times New Roman or Arial) and font size(12 point font).
8 Memo Heading The memorandum uses a special heading called the Memo Heading. Typically, words in the memo heading are keyed in all capital letters, bold, followed by a colon: and double spaced (DS) as follows: TO: Tab to Align-(Receiver s name) FROM: Tab to Align-(Author s name) DATE: Tab to Align-(Current date) SUBJECT: Tab to Align-(Memo topic)
9 Memo Heading The memorandum uses a special heading called the Memo Heading. Typically, words in the memo heading are keyed in (ALL CAPS (all capital letters), bold, followed by a colon:) and double spaced (DS) as follows: TO: Tab to Align-(Receiver s name) FROM: Tab to Align-(Author s name) DATE: Tab to Align-(Current date) SUBJECT: Tab to Align-(Memo topic)
10 Memo Body The body of the memorandum is the message or paragraphs of the memorandum. Paragraphs of the memorandum should be Single Spaced (SS) within and Double Spaced (DS) between the paragraphs.
11 Memo Body The body of the memorandum is the message or the paragraphs of the memo. Single Space (SS) within the memorandum paragraphs and Double Space (DS) between the paragraphs.
12 Memo Typist Initials or Reference Initials Typist Initials or Reference Initials- Used if someone other than the writer of the memo keys the memo. Typist initials are keyed in lower case with no space and no punctuation.
13 Memo Typist Initials or Reference Initials Typist Initials or Reference Initials- Used if someone other than the writer of the memo keys the memo. Typist initials are keyed in lower case with no space and no punctuation.
14 Memo Attachment or Enclosure Notation Enclosure notation means something is included with the memo. Attachment notation means supporting document(s) is attached by a paper clip, staple, etc. Type the word Enclosure or Attachment a double space (DS) below the typist initials.
15 Memo Attachment or Enclosure Notation Enclosure notation means something is included with the memo. Attachment notation means supporting document(s) is attached by a paper clip, staple, etc. Type the word Enclosure or Attachment a Double Space (DS) below the typist initials.
16 Memo Copy Notation If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy c notation.
17 Memo Copy Notation Copy Notation means that someone else, other than the TO: person, will be receiving a copy of the memo Type a copy c notation and the name of the person who will be receiving a copy of the memo, a Double Space (DS) below the Typist Initials or the Enclosure Notation. The copy notation is always the last item of the memo
18 Memo Copy Notation Copy Notation means that someone else, other than the TO: person, will be receiving a copy of the memo Type a copy c notation and the name of the person who will be receiving a copy of the memo, a Double Space (DS) below the Typist Initials or the Enclosure Notation. The copy notation is always the last item of the memo
19 Parts of a Memo Left Margin = 1 Inch Top Margin = 2 Inches Right Margin = 1 Inch Memo heading Memo body Typist initials Enclosure Notation Copy Notation Enclosure c Maria Castillo
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