TABLE OF CONTENTS Click link to go to information

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1 Tips for Users TABLE OF CONTENTS Click link to go to information TIPS showing screen shots (pp. 2-7) Show events in your time zone Select month to display Change appearance of the display Get event information Use filters to find specific types of events Search using key words Subscribe to the calendar Printer-friendly version ical Reminders and notifications Syndication (RSS feed) Social media sharing Facebook & Twitter Add events to another calendar Forward event info to others Get reminders and notifications Get event link to put in a document or use on a mobile phone Close event & return to full calendar TIPS without screen shots(pp. 7-12) Show events in your time zone Select month to display Change appearance of the display Get event information Use filters to find specific types of events Search using key words Subscribe to the calendar Reminders & notifications Printer-friendly version Syndication (RSS feed) Add events to another calendar Social media sharing Facebook & Twitter Forward event info to others Add an event to a personal calendar Get reminders and notifications Get event link to put in a document or use on a mobile phone Close event & return to full calendar 1

Display as typical calendar blocks, click MONTH Display as a list, click LIST GET EVENT INFO Put your cursor on the

2 TIPS with screen shots SHOW EVENTS IN YOUR TIME ZONE & SELECT MONTH Display events in your time zone Display events for a specific month: Click arrows or month abbreviations CHANGE APPEARANCE OF THE DISPLAY Display as a table, click TABLE Display as typical calendar blocks, click MONTH Display as a list, click LIST GET EVENT INFO Put your cursor on the name of the event to see pop-up info about that event. Double-click event name to open a new window with full event info. 2

USE FILTERS TO FIND SPECIFIC TYPES OF EVENTS Use Filters for: Topic filters by chronic disease topic related to the event Linkage to funding filters for events

chronic disease domains Filter by ALL: Leave all boxes checked (this is the default setting) Choose the FILTERS you want to use: Check NONE to remove

3 USE FILTERS TO FIND SPECIFIC TYPES OF EVENTS Use Filters for: Topic filters by chronic disease topic related to the event Linkage to funding filters for events related to achieving the objectives under these CDC funding streams Audiences filters by the intended audience for the event Domains filters by the four CDC chronic disease domains Filter by ALL: Leave all boxes checked (this is the default setting) Choose the FILTERS you want to use: Check NONE to remove checkmarks & select items individually At least one box must be checked in each filter category. SEARCH USING KEY WORDS Use the Search box to find entries using key words: 3

calendar, such as Outlook (you set the frequency) Download icalendar File add events one time to your calendar RSS Feed- to set up an RSS feed** Atom Feed to set up ATOM feed (same function as RSS

4 SUBSCRIBE TO THE CALENDAR Click SUBSCRIBE. Click the desired option & follow instructions. Weekly - if you do not already receive a weekly with all events for the coming week, choose this option Subscribe to icalendar Feed to regularly add calendar events to your personal calendar, such as Outlook (you set the frequency) Download icalendar File add events one time to your calendar RSS Feed- to set up an RSS feed** Atom Feed to set up ATOM feed (same function as RSS feed**) PRINTER FRIENDLY VERSION Click PRINT. Then hold down Ctrl & P to print what you see on the screen. ical Click ical to download a file & add all events to your personal calendar. To add selected events, check the box next to the events before clicking ical REMINDERS AND NOTIFICATIONS Add events to your personal calendar: Check the box next to one or more event listings, click Add to My Calendar & follow instructions Get an reminder about one or more events: Check the box next to one or more event listing, click Remind Me By & follow instructions For other options (forwarding, text reminders): Click on Other Event Actions and choose desired action in dropdown menu 4

SYNDICATION (RSS feed) Click to set-up or view events in RSS feed.

SOCIAL MEDIA SHARING Click on event to open.

TO ANOTHER CALENDAR Click Add to My Calendar Choose the calendar type and

5 SYNDICATION (RSS feed) Click to set-up or view events in RSS feed. Set-up is dependent on which browser you use or on having an RSS code reader. SOCIAL MEDIA SHARING Click on event to open. Click on to open Facebook dialog box or to open log-in & tweet box ADD EVENTS TO ANOTHER CALENDAR Click Add to My Calendar Choose the calendar type and follow instructions. Is your calendar not listed? You can event info to yourself or download event info to your computer. 5

6 FORWARD EVENT INFO TO OTHERS Click Forward to Friends to open box This is a convenient way to forward event info to staff and others & add a note or instructions without having to open a new message in your program & type or paste info. Enter requested info & click 6

7 GET REMINDERS AND NOTIFICATIONS ABOUT SPECIFIC EVENTS Click Other Event Actions to get dropdown menu of options. Click desired option & follow instructions: Notify me of changes get notification if event is changed or cancelled Remind me by set up a reminder for up to a week prior me event info get info & set up a change notification together Remind me by txt msg - get a text reminder up to a week prior Txt me event info text event info to a mobile phone right now Download event info - downloads the event information as a single Internet-standard icalendar (.ICS) file. This file can be imported by most online and desktop calendar programs. GET EVENT LINK TO PUT IN DOCUMENT OR MOBILE PHONE Click Permalink to open the event page copy the URL at the top of the page. - Click Permalink event info to get a QR code for using a mobile phone to access CLOSE EVENT & RETURN TO FULL CALENDAR To close an event & return to the full calendar view, click Back to Previous View 7

8 TIPS without screen shots In Calendar View (before opening an event listing) Desired Result Choose Instructions & Tips Show events in your time zone Please select your preferred time zone. The default setting is Eastern time. Changing to a different time zone means that events will be displayed throughout the calendar in that time zone Select the month to display Right or Left arrow above the mini-calendar or Month abbreviation or The default setting is the current month displaying today s date as a solid green block. Click the R or L arrow to move to the next month. Click the month abbreviation to display that month s events. Click or to move forward or backward through the listings Change appearance of the display TABLE, MONTH, or LIST The default display is TABLE. Choosing MONTH displays events in a typical calendar block format. Get event information Put your cursor on the name of the event Double-click to open the complete event listing. Use the browser back arrow to return to the calendar view. 8

9 Use filters to find specific types of events Filter Events By: Filter by ALL is the default setting & leaves all boxes checked. To choose the FILTERS you want, check NONE to remove checkmarks & then select items individually by checking specific boxes. At least 1 box must be checked in each category Search using key words Search Select: All None Enter key words in the Search field & click Select All to check all boxes next to each event showing in the calendar Select None to un-check all boxes next to each event showing Subscribe to the calendar Weekly Subscribe to icalendar Feed Download icalendar File RSS Feed Atom Feed Click SUBSCRIBE. Choose the desired option & follow instructions. Weekly - if you do not already receive a weekly with all events for the coming week, choose this option Subscribe to icalendar Feed to regularly add calendar events to your personal calendar, such as Outlook (you set the frequency) Download icalendar File add events one time to your calendar RSS Feed- to set up an RSS feed** Atom Feed to set up ATOM feed (same function as RSS feed**) Reminders and notifications Add to My Calendar Check the box next to the event listing, click follow instructions. Add to my Calendar & Remind Me By Check the box next to the event listing, click Remind Me By & follow instructions Other Event Actions Click on the desired action in dropdown menu under Other Event Actions to forward event info, get text reminders, & other options. SUBSCRIBE Click SUBSCRIBE & choose the desired option 9

10 Printer-friendly version PRINT Click PRINT. Then hold down Ctrl & P to print what you see on the screen. (To print a single event listing, open the event listing & click Print at the bottom of the listing to open the printer-friendly view. Then hold down Ctrl & P to print what you see on the screen.) Syndication to view RSS feed ** &/or Subscribe to the calendar RSS feed Click to view events in RSS feed Click Subscribe to this feed using LiveBookmarks to subscribe using a Firefox browser. Add events to another calendar ical Click ical to download a file & add events to your personal calendar. To add selected events, check the box next to the selected events before clicking ical. See also info below on Add an event to a personal calendar In Event View (after opening an event listing) Desired Result Choose Instructions & Tips Social media sharing Click to open Facebook dialog box & post event to Facebook Click to go to Twitter to tweet the event info Forward event info to others Forward to friends Click to open box, enter requested info & click 10

11 Add an event to a personal calendar Add to my Calendar Click Add to my Calendar to add this event to: Calendar Microsoft Office Outlook Calendar Windows Live Calendar Apple ical Calendar If your calendar isn t listed, you can event info to yourself or download event info to your computer. Get reminders and notifications Other event actions Click to open the following list of options, choose and follow instructions: Add to my calendar Notify me of changes Forward to friends Remind me by Remind me by text message me event info Text me event info Download event info Get an event link to put in a document or use on a mobile phone Permalink Click on Permalink to open the event on a page. Copy the URL from the browser box at the top & paste where needed. Click to open box with a QR code that can be scanned by mobile phones to navigate to the event. The Permalink to the event will also be displayed with the QR code. The Permalink and/or QR code give you the option of getting a quick link to a specific event to use, for example, if you are sending out an newsletter & you want to direct readers directly to the calendar event listing to see more information. 11

12 Close event & return to full calendar Back to Previous View Click Back to Previous View to return to full calendar **RSS feeds and ATOM feeds RSS feeds and ATOM feeds are a syndication method for notifications about information posted to the calendar. The term "feed" means they are continuous updates. Using these syndication methods is different from subscribing to the calendar because RSS & ATOM do not add the events in the feed to your personal calendar. RSS and ATOM each use their own format for the information. For more information: 12

SUBSCRIBING TO ICAL FEEDS

SUBSCRIBING TO ICAL FEEDS INSTRUCTIONS OUTLOOK 2007/2010/2013 GOOGLE CALENDAR APPLE IPHONE 4 (OR LATER) IPAD GENERAL INFORMATION WHAT IS AN ICAL FEED? icalendar (ical) format is a standard for calendar