Printing the FINAL Transcript for 9 th 11 th

Transcription

1 Printing the FINAL Transcript for 9 th 11 th Check that Incompletes have been cleared Check that the NC s are up to date 1. Office/Grading/Setup/Utilities/MASS AUDIT a. Create a new template or Edit an existing one PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 1 of 9 TIMS/

2 b. Click the RANGES button and set the ranges to ACTIVE c. Uncheck the All Default Entities indicator and click the button. Select ONLY your Entity. d. Click SAVE e. SAVE. f. Check the box to Print Students on Report if you would like to review the information. This is an option. g. Click SAVE and RUN PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 2 of 9 TIMS/

3 2. GPA CALC OFFICE/GRADING/SETUP/UTILITIES a. Select the last term It should be highlighted already. b. Run 3. Mass Update Grading Student Entity Information: OF/Setup/Utilities Run the utility to set All ACTIVE 9 th 11 th and your default entity only to be included in Rank. All Active 9 11 Students should be changed to YES Include in rank. You will then manually change any who should not be included. 4. Rank with Update If you are re ranking the active 9 th 11 th grade students you will need to run the rank report and also rank with update before printing the transcripts. **It is Highly Recommended that you run this without the update the first time, to verify the information, before you update the information to the GPA Student Master to print on transcripts. (This is your only opportunity to view the PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 3 of 9 TIMS/

4 information before it gets posted.) Once you run the report with the With Update checked, the only way to change the Rank is to correct errors and run it again. a. Go to WS\OF\GR\RE\SL\SR b. Delete old templates and ADD new ones: Final Under classmen Without Update c. Click the RANGES button : Set Ranges screen as follows, and then SAVE Grade Level Student Status: Active Uncheck the Include All Default Entities Click the Entity Button Check YOUR Entity Only Click SAVE Click SAVE again. PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 4 of 9 TIMS/

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6 **** MAKE SURE THE UPDATE RANK INFO TO STUDENT MASTER**** is not checked. *Grading Period Run for Grading Period Select the Last Grading period of the year. *GPA Method select method you are running. Under PRINTING OPTIONS set, how you want the list to print and what information you want. * Sort Order Alpha or Rank may want to run once each way *If you click print GPA you will need to click the button for GPA methods and select which one you want to print. Generally the same you are using to rank with. For the underclassmen, click the SORT BY button. Set the SORT to GRAD YEAR This will separate the rankings by the grade levels. Click OK Click SAVE AND PRINT when ready Once you are happy with the results, you will run the final time with the UPDATE RANK INFO TO STUDENT MASTER. This will post the rank into the student record for transcripts. PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 6 of 9 TIMS/

7 You will also need to select the appropriate record Cumulative GPA Midterm GPA. If you have multiple GPA methods, will need to run for each method. Date this is run is the date for the ranking and will be printed on the transcript. d. 5. PRINTING THE TRANSCRIPTS OFFICE/GRADING/TRANSCRIPTS/REPORTS/TRANSCRIPTS a. Select your template b. Edit to make sure all the settings are correct c. Click the Ranges button. Set the grade level to and ACTIVE Status. d. Click SAVE e. Set the GPA Method and Rank Method to 1 f. Check the boxes for: a. Class Rank b. GPA c. Grad Program Type d. TAAS/TAKS In the future we will include the EOC PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 7 of 9 TIMS/

8 e. SSN f. Grade Level g. Service ID s a. Scroll through this list to be sure that all possible MIDDLE SCHOOL courses that award HS credit are listed. If not, b. Click the ADD button c. Type the Service ID in the look up box. Select the appropriate course by checking the box. Click SAVE h. Grading Period should be 16 Term 6 a. If there is any possibility that a grade has changed since you ran the GPA calc, you can check the box to Run GPA each time the report is run. PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 8 of 9 TIMS/

9 i. If you input any freeform comments, check the box and type in the information. This will print on all the transcripts. j. CLICK THE SORT BY BUTTON. Set the sort order as you would like. k. Click OK l. SAVE and PRINT PRINTING FINAL YEAR TRANSCRIPTS FOR UNDERCLASSMEN Page 9 of 9 TIMS/