spot buy center for imec, meet oazo!

Transcription

1 1 spot buy center for imec, meet oazo! All employees or equals : have access to imec intranet are allowed to order at spot buy center Via imec intranet, imec users can access : 1. Temporary banner for internal communication : Clicking the banner triggers a request to automatically log in on the spot buy center portal. The creator will end up on the spot buy center landing page. 2. Direct action: spot buy center portal

2 2 Create webform request Once logged in, the user can submit webform requests in the «Webform» tab Do not forget to mention as many details as possible in the different fields, because specifications are key! Please use the extended description box, to fill out all details. If the description is rather vague, spot buy center will have come back to you with questions about your request. Always click the +add to product list -button to save your request. Submitting the webform makes the request available for spot buy center tostart sourcing. The proposal-tab When your request is submitted, spot buy center will start sourcing and propose these prices in the proposal-tab. You will receive an notifying the proposals are ready for you. You will be able to find the proposals in the same environment (and clicking on the same links) as where you submitted your request.

3 3 spot buy center will include the delivery address on line item level on the proposal PDF. It is the delivery address that the requester filled out when submitting the request. Share proposal with a colleague Proposals can be shared with requisitioners, or any other colleague, via .

4 4 This URL is for viewing purposes only. Only the creator will be able to select the proposal. The default lifespan of the shared URL is 2 months. To select a proposal, the creator clicks «Pick this proposal» Punchout After clicking «Pick this proposal», a PunchOut pop up is prompted. EBA PR creation After clicking «PunchOut», a Purchase Request flow is started in SAP EBA automatically. Now the approval part will commence. All fields are prefilled.

5 5 Only Quantity remains editable and the delete -button remains active. catalogues in the same spot buy center environment you will also find catalogues with prenegotiated prices Clicking this tab will give you access to the on-line webshop. It might take a couple of seconds to load. Please be patient.

6 6 In this shop you will find 1) Different catalogues you can click on 2) If you click on the products you will see the product details and you can add the products to your shopping carts, after you filled out all data a. Purpose (for personnel or for external people) b. Size c. Delivery date d. Remarks (what to mention on gift card or other specific instructions 3) You can return to the webform (free text tab) if you don t find anything you like or you just don t find what you need 4) And you can consult your shopping basket as in other consumer web shops you know

7 7 a. b. c. When you clicked the order button, you will return to EBA to start the approval flow:

8 8 Approval FLOW The PR-PO approval flow remains the same as always. PO creation After the approval flow, imec s PO is sent to spot buy center by . Spot buy center will send a spot buy center -PO to the supplier. Please do not send imec-po s directly to suppliers! It will just trigger wrong invoices (and thus extra work). Delivery The delivery is done by the supplier, not by spot buy center. Spot buy center will instruct the supplier to mention the imec PO number and requester on the delivery documents. In case of questions/comments regarding the delivery, spot buy center should be contacted by phone or . Invoice Spot buy center is responsible for the whole payment process. Spot buy center will pay the supplier, imec will pay spot buy center. After sales service Spot buy center is responsible for all items bought. This means after-sales service will also be handled by spot buy center. Do not hesitate to contact them when necessary. Contact Accountmanager : Tom Van Gael imec@spotbuycenter.com Phone : +32 (0)