Contact Tech Support Icon on desktop. or

Transcription

1 Contact Tech Support Icon on desktop or

2 Table of Contents Requests for New Technology... 3 Room Change... 3 Requesting Technical Support... 3 Installing Software... 3 District Software Take Home Rights... 4 Use of Non-District Computers... 4 Use of Wireless Network... 4 Network Accounts... 5 Teacher Template Folder... 5 Transfer Folder... 5 Create Folders, Sub Folders and Save Files in Teacher Template and Transfer Folders 6 Backing up Files... 6 Intranet... 6 Web Sites... 6 Viewing YouTube Video Overhead Projector Care... 7 Projection Carts in Schools... 7 Launch PowerTeacher Gradebook... 8 Change PowerTeacher Gradebook Password... 8 Google Apps for Education... 9 Quick Web Site Access to Programs District Uses... 9 Spam... 9 Internet Filtering Internet Safety /28/2016 2

3 General Guidelines for Technology Requests for New Technology All computer equipment must stay in its original inventoried room/location unless a location transfer was approved by the Director of Technology. (see below) Requests for all technology-related purchases, acquisitions, and location transfers must be approved by the Director of Technology before such items are brought to or moved within the Stratford Public Schools. This includes, but not limited to, desktop computers, laptop computers, projectors, monitors, printers, software, and scanners. It is important for these guidelines to be followed, as there are hidden costs associated with technology acquisitions and location transfers such as: fees related to software licensing, network-load, computer maintenance, manual-labor, etc. If you have a request, please refer to the Technology Acquisition and Location Transfer Process document located on the Intranet. Click on the Intranet icon on your desktop. When the Intranet main page appears, click on Technology Technology Acquisition Process and follow the instructions. Room Change Do not remove any equipment from your classroom or swap equipment from other classrooms if you have been assigned to another room. Requesting Technical Support When you experience a problem with your computer, projector, software application, printer, , etc., you are encouraged to contact support as soon as possible. Requests for technical support issues can be reported by clicking on the Computer Service Request icon located on your desktop. The screen on the right appears. Fill out all the fields and then click ADD. Or Technical issues may also be reported by telephone to Note: Keep in mind that response time may vary depending on circumstances. Having as much information as possible makes it easier for our technicians to respond to and correct the problem. Please include the following information if you contact support using or phone: Building Name Room # Installing Software Nature of the problem with some detail Computer name Ex: school - room - number boe Phone # if available To ensure license compliance, software must be installed by a technician after a request has been made and approved by the Director of Technology using the Technology Acquisition Process. (See Requests for New Technology) Only technical staff have rights to install software. This means that you must complete a Technology Acquisition Process, at least 10 business days before your class or event, in order to have software approved and installed. To prevent violating license agreements, technical staff will only install the number of licenses your department has purchased. Note: All computers in classrooms, labs & general access are running on Windows 7 operating systems. Please be sure that the software you request is compatible with the operating system on the computer. 7/28/2016 3

4 District Software Take Home Rights District Site Licenses are somewhat a concept of the past. Most software has to be purchased per computer, therefore, it cannot be installed on any other computer. Ex: Special Services software (WJ III, BASC, Boardmaker, etc.) The following title is licensed for home installation: o Microsoft Office 2010 Contact your school librarian if you wish to install the above software on your home computer. You will need to sign a Home Software License Agreement before you can take the software. SMART Board software is installed on the computer connected to the SMART Board. If you would like to install this software on your home computer, contact Valerie Calvanezi - calvaneziv@stratfordk12.org or Use of Non-District Computers Use of non-district computers on the district network is prohibited. Technical staff is authorized to disconnect without notice any piece of equipment that is not approved by the Director of Technology. Use of Wireless Network There are two networks available at school: 1. SBOE-guest - This connection is only for staff and invited guests to use with their own wireless devices. This network will be filtered, so sites that are blocked on school computers will also be blocked on your device. Type in this password when prompted: access2016? 2. Staff This connection requires your wireless device to be registered before you can access it. Filtering is less restrictive on this network. If you would like to use this connection, contact Victor Bernadel - bernadelv@stratfordk12.org or Note: 1. Secured wireless network for use with your personal devices (laptops, ipads) 2. Access the Internet Only 3. NO access to any drives, files that reside on a school server or printers 4. Once you join your device to this wireless, you can access this connection in any of the schools that have wireless. 5. Students not allowed to use at elementary level 6. Available 24/7 7. Wireless is provided but technical support is not provided for personal devices Buildings Wireless is Available Board of Education Building Both High Schools Both Middles Schools All Elementary Schools Note: The signal strength is strongest in the rooms that have the access points. If you are next door to one of the rooms, you most likely will have a signal, but it most likely will not be a strong enough signal if more than one device is trying to access it. 7/28/2016 4

5 Network Accounts To Change Windows Password (Staff Only): 1. Hold down the Ctrl and Alt keys at same time. Then press Delete key. 2. Click on Change a Password. 3. Enter Old Password, then New Password twice. 4. Next, click on the Arrow button. 5. Click OK on next screen to confirm password change. Student s Should Logon as Follows: 1. The username is the student s first name, first four letters of last name, last two digits of birth year. Sometimes there are exceptions. 2. The password is the student s ID number. 3. Example: John Smith, Birth date 5/8/2001, ID# , johnsmit Use all lowercase letters for Username. 5. MAKE SURE STUDENT LOGS OFF. Staff Should Logon as Follows: 1. The user name is the last name, first initial of the first name. 2. The password is the teacher s last name, first initial of the first name, followed by the numeral 1, unless the password has been changed. 3. Example: John Smith smithj smithj1 4. Use all lowercase letters for both Username and Password. Teacher Template Folder The Teacher Template folder, located on the desktop, is intended for elementary and middle school teachers to save documents for student access. Students have read-only access and cannot add, delete or modify files. The Teacher Template folder is located on the desktop and can be viewed from any computer. Research questions, study guides, project assignments and web sites are some examples of what can be saved in the Teacher Template folder. Each teacher will create their own folder within the Teacher Template folder. It is suggested that sub folders within your main folder be created to organize your files. Example: main folder - Mrs. Smith sub folder(s) - research questions, study guides, web links, streaming videos, homework, etc. Students access the Teacher Template folder by double-clicking the Teacher Template folder on the desktop. Students have read-only rights, so if they need to save a file that was in the Teacher Template folder, they will be forced to save it in a different location with a new name. *Note: See below on how to create a folder, sub folder and save a file to the Teacher Template folder. Transfer Folder The Transfer folder is intended for students and teachers to transfer files from one user to another. Students have full rights in this folder to add, delete and modify files. The Transfer folder is located on the desktop and can be viewed from any computer. Files including Inspiration documents, book reports, clip art and group projects are some examples of what can be saved in the Transfer folder. The Transfer folder is emptied periodically. Users retrieve files from the Transfer folder by double-clicking the Transfer folder on the desktop and locating the document. Each teacher will create their own folder within the Transfer folder. It is suggested that sub folders within your main folder be created to organize your files. Example: main folder - Mrs. Smith sub folder(s) - clip art, projects, homework 7/28/2016 *Note: See next page on how to create 5 a folder, sub folder and save a file to the Transfer folder.

6 * Follow the steps below to create a folder, sub folder and save files in the Teachers Template or Transfer Folder: 1. Create a folder: Double-click the Teacher Template or Transfer folder on the desktop. When the Teacher Template or Transfer folder opens, right-click and select New, then select Folder. Name the folder. 2. Save file: File Save As Click on the downward arrow next to the Save in box, and navigate to the desktop. Select Teacher Template or Transfer Folder. Double-click on your folder to open. Name the file and click Save. 3. Create a sub folder: Open the folder where you would like to create a sub folder in. Right-click and select New, then select Folder. Name the folder. Backing up Files The School District is not responsible for the loss of data of any teacher or staff member. Important files should be backed-up to a secondary source. Each computer user is responsible for making and keeping a back-up of their data. Although the network is designed to protect information, making backup copies is encouraged. If teachers and staff need help creating a back-up of their data, they can contact Valerie Calvanezi, Software Specialist, by - calvaneziv@stratfordk12.org or by phone. Teachers should make a minimum of one back-up a year before they leave for the summer break. Intranet The Stratford Public Schools Intranet is a resource used to share files with staff. 1. Double-click on the Intranet icon on your desktop. 2. Click on the desired folder. Any questions should be directed to Valerie Calvanezi - calvaneziv@stratfordk12.org or Web Site The Stratford Board of Education encourages staff to create and maintain web sites at individual schools for educational purposes. School web sites shall serve as avenues for educating the community and providing information about our schools. Teacher web sites shall be used to share information relating to the classroom such as instructional resources, samples of student work, calendar, etc. Contact Valerie Calvanezi for your username and password. Important: o Personal information about staff and/or students, including personal telephone numbers and addresses, may not be posted on Web sites. Individual photographs with student names may not be included without express written parental consent. o Copyrighted material, text or graphics may only be used with the written permission of the author or publisher. Viewing YouTube Videos The YouTube website is available for K-12 teachers and must be logged in under your account. You absolutely must view all videos in their entirety before showing them, or allowing your students to view them regardless of the grade level that you teach. 7/28/2016 6

7 The School District provides to aid staff members in fulfilling their duties and responsibilities and as an education tool. Each person should use the same degree of care in drafting an message as would be put into a written memorandum or document. Nothing should be transmitted in an message that would be inappropriate in a letter or memorandum. Manage your Outlook Mailbox - You should delete unwanted as soon as possible. Simple text messages are usually only a few Kilobytes in size, however, the use of images and message attachments will rapidly increase the storage space that is used. You should also be aware that Outlook by default keeps copies of all messages you send in a folder called Sent Items and copies of all messages you delete are kept in a folder called Deleted Items. It is therefore very easy to accumulate a large mailbox unless you fully delete items regularly. There are several ways you can reduce the size of your mailbox, they include: Delete all of your unwanted items. (Tip: sort by size and delete the largest first.) Empty your Sent Items folder and your Deleted Items folder. Save messages/attachments and then delete the item(s) from your mailbox. Change password - passwords can only be changed to a new password using Outlook Web-based Access. Type the following address in a web browser such as Internet Explorer: When the Logon screen appears follow the directions below: 1. Type in your username and password. 2. Click the Logon Button. 3. When Outlook Web Access opens, you will be in the Inbox where the mail you receive is located. 4. On the top right of the screen, click Options. 5. A drop-down menu appears. Click on Change Your Password. Note: Password must contain at least 8 characters, a capital letter, number(s) or symbol and cannot be part of your name. 6. A new window will open. Type in your current password and then enter your new password twice. Important: DO NOT HIT THE ENTER KEY. You must click SAVE at the bottom of the screen. Staff Address - last name, first letter of first name@stratfordk12.org Ex:John Smith smithj@stratfordk12.org Overhead Projector Care Projector bulbs are very expensive. In order to maximize lamp life, turn off your projector if you leave the room or are not going to use it for a half hour or more. Also, please put the projector remote in a secure location when you are finished using the overhead projector. If the remote control is missing, please contact support. Projection Carts in Schools Projection carts are available to provide the teacher the ability to project the computer image onto the screen for viewing by the class and play any accompanying audio, such as streaming media from Internet sources. It also provides the ability to use web-based lessons as well as support the curriculum in the classroom. Customized Curriculum Application Examples: Language Arts link to an author s web site to provide greater insight and impact to a reading assignment. Science create a PowerPoint presentation to demonstrate a frog dissection. Social Studies develop a tornado PowerPoint for increased audio and visual impact. Math teach students how to work with spreadsheets, calculate formulas and utilize charts and graphs. Logging onto Projection Cart Laptop o If you do not need the network, logon as follows: Username: general No Password needed o If you need to use the network, logon as follows: Username: last name, first initial of first name Password: password you use to log onto your computer 7/28/2016 7

8 Launching the PowerTeacher Gradebook At Work: Click on the PowerTeacher icon on your desktop and follow steps 2-10 below. At Home: 1. Open your Web browser and type in the following URL server address or go to edmolloy.com and click on PowerTeacher The PowerTeacher log in screen appears. 2. Enter the username and password you were assigned by your administrator. The PowerTeacher Start page appears. 3. Below the left navigation pane, click on the downward arrow next to LAUNCH. 4. Click on Older Launch from dropdown menu. The Save As box appears. 5. Click on Desktop option on left navigation panel. 6. Next, click on the Save button. 7. In the lower left corner, Launch Gradebook box appears. 8. Click on it and your gradebook opens. 9. When the gradebook opens, a list of your classes will appear in the upper left corner of the gradebook screen. 10. When you are ready to quit using the gradebook, go to the File Exit. You will be directed back to the PowerTeacher Start page. IMPORTANT 11. In the upper right corner of the PT Start screen, click on the Sign Out link to exit PowerTeacher. Change Your PowerTeacher Password 1. After you log in, you will be on the PowerTeacher Start page. 2. Click on the Personalize button on the left navigation page. 3. On next screen, click on Change Password. 4. Enter your old password. (your current password that you used to enter the system earlier) 5. Enter your new password. 6. Verify new password. 7. Click Submit. The start page reappears. The next time you log in to PowerTeacher, use the new password. DO NOT SAVE YOUR PASSWORD! If a dialog box appears asking if you want to save your password, click NO. FOR POWERTEACHER VIDEOS AND DIRECTIONS VISIT THE INTRANET TECHNOLOGY FOLDER POWERTEACHER FOLDER AND CLICK ON THE DESIRED OPTION. Any questions should be directed to Valerie Calvanezi calvaneziv@stratfordk12.org or /28/2016 8

9 Google Apps for Education Stratford School District provides Google Apps for Education accounts to teachers and students across the district to enhance our interactive classroom environments. Google Apps for Education runs on an Internet domain (stratk12.org) purchased and owned by Stratford School District and is intended for educational use only. As a cloud-based suite, providing , word processing, presentations, spreadsheets and many others, Google Apps for Education will be available at school and at home via the web. When you attempt to access Google Apps, you will be required to logon and then you will be prompted to change your password. Staff Should Logon as Follows: 1. The username is the last name, first initial of the first name, followed (all lowercase letters.) 2. The temporary password is strat2014 (all lowercase letters) 3. Example: John Smith smithj@stratk12.org strat2014 Student s Should Logon as Follows: 1. The username is the student s first name, first four letters of last name, last two digits of birth year@stratk12.org Sometimes there are exceptions. 2. The password is the student s ID number with a 3 added in front 3. Example: John Smith, Birth date 5/8/2001, ID# , johnsmit Use all lowercase letters for Username. 5. MAKE SURE STUDENT LOGS OFF. NOTE: Student will not be able to change their passwords, so if you feel a student is misusing their account, you can log into their account using their username and password. Any questions should be directed to Debbie Mackay mackayd@stratfordk12.org or Quick Web Site Access To Programs That The District Uses edmolloy.com If you need quick access to web links such as PowerSchool, PowerTeacher, , Bloomboard, Alio, District Web Site. AESOP, Employee Portal, STAR, Protraxx and many others, type edmolloy.com in your web browser. Spam Why Do I Get Spam? By Disclosing Your Address! This is the main reason why you are getting spam . 95% of all junk mail you get is because you gave your address to somebody, somehow, somewhere. Ask yourself to whom you gave your address. If you are asked for your address in an online setting such as a form, make sure you pay attention to any options discussing how the address will be used. Pay attention to check boxes that request the right to send you s or share your address with partners. Read the privacy policies of Web sites. 7/28/2016 9

10 Internet Filtering Spam and Content filters manage access to online content and protect students from harmful Internet sites containing material that is inappropriate. However, filtering software is fallible and can let some objectionable material through. Even the best filters have the ability to stop only 99.9 percent of inappropriate sites. If a word is spelled just slightly different, then the content filter will not pick it up. This is the same with images. Also, tech savvy students are learning to bypass the filtering software, therefore, a more proactive approach to monitoring such as teacher observation, has become necessary. Internet Safety The Internet provides a powerful resource for learning and expands the resources available to students beyond the standard print material found in school libraries. However, many children accessing the Internet will be confronted with material that is disturbing or inappropriate. To minimize the risks, it is extremely important to prepare students to react in a positive manner in the event of accessing inappropriate content. Essential Practices Establish an immediate reaction if inappropriate content is encountered, such as shutting off the monitor and contacting the teacher. Students should be taught not to draw attention to the content. Before the students use the computers, they need to be educated about safe and responsible use of the internet. Discuss what is expected when the students are online. Students need to be aware of specific unacceptable behavior to avoid situations where it is unclear if a violation has occurred. Ex: game playing Students should understand inappropriate use is not permitted and be clear on what the consequences will be. All students have to sign the Acceptable Use Policy. Remind the students that this is a contract (they have agreed to) between the student and the school that outlines appropriate behavior on the Internet, and if not followed, discipline action will be taken. Teacher s Responsibility It is the teacher s responsibility to actively supervise student use of the Internet. Teachers should continually circulate the room to view what is on each computer screen and to ensure that all students are on task. Proactively plan for the event of a student intentionally or accidentally accessing an inappropriate site. Computer use must be academically oriented and clearly defined to students. Opportunities must exist to enrich the assignment for those students who finish early. Allowing game playing or free surfing when a project is completed can lead to undesired behavior. Students may not use district computers for game playing or use networked resources for non-academic purposes. Do not allow students to browse the Internet during free time. Internet Safety Tips Ensure that students use approved, educational Search Engines. Ex: and Guide students to tested Web sites that you have previously explored and selected by creating a list of approved Web sites. For grades K-5, create a table with active links to the Web sites for quick access. (see Valerie Calvanezi if you are not sure how to do this. calvaneziv@stratfordk12.org or ) If you need a Web site blocked or opened, contact Support. If a student is sent to the library to use the computers, the librarian should know the complete assignment to make sure the student stays on task. A student is not to be sent to the computer lab to use the computers without teacher supervision. A look at their task bar will alert you to other Web sites they may be viewing. (the task bar is located on the same row as the Start button and clock) Use assigned seating for students and have them initial the seating chart each day to confirm that their computer is in good working order and they understand the rules of Internet use. 7/28/