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1 Page 1 of 7 GENERAL TREASURY DISBURSEMENT SERVICES RFP STANDARD CHECK, ACH, PRENOTE, CHECK PAID and OUTSTANDING HEAP CHECK FILE LAYOUTS STANDARD CHECK FILE LAYOUT THE FOLLOWING ACCOUNTS WILL USE THE STANDARD CHECK FILE LAYOUT: HEATING ENERGY ASSISTANCE PROGRAM ACCOUNT INCOME TAX REFUND ACCOUNT PRIMARY (A) CHECK DISBURSEMENT ACCOUNT (NJCFS) (HOMESTEAD) (SAVER) (PROPERTY TAX REBATE) CONSOLIDATED (B) CHECK ACCOUNT PAYROLL CHECK ACCOUNT CHECK FILE: RECORD LENGTH CHECK-FILE. 02 RECORD-CODE PIC X. 02 ISSUE-DATE PIC 9(8). 02 CHECK-NUMBER PIC 9(10). 02 CHECK-AMOUNT PIC 9(12)V BANK-ACCOUNT-NUMBER PIC 9(15).
2 Page 2 of 7 GENERAL TREASURY DISBURSEMENT SERVICES RFP STANDARD ACH & PRENOTE FILE LAYOUTS THE FOLLOWING ACCOUNTS WILL USE THE STANDARD ACH FILE LAYOUT: INCOME TAX REFUND ACCOUNT PRIMARY (A) ACH DISBURSEMENT ACCOUNT (ACH) (NJCFS) PRIMARY (A) ACH DISBURSEMENT ACCOUNT (ACH) (CHILD SUPPORT) PRIMARY (A) ACH DISBURSEMENT ACCOUNT (PRENOTE) (NJCFS) (SAVER) GENERAL ACH DISBURSEMENT ACCOUNT (ACH) GENERAL ACH DISBURSEMENT ACCOUNT (ACH) (PRENOTE) PAYROLL ACH ACCOUNT (ACH) PAYROLL ACH ACCOUNT (PRENOTE)
3 Page 3 of 7 ACH FILE RECORD LENGTH: ACH-RECORD. 03 RECORD-TYPE-CODE PIC X FH-PRIORITY-CODE PIC XX. 05 FH-DESTINATION-ID-NUM PIC X(10). 05 FH-OUR-IRS-NUM PIC X(10). 05 FH-CREATION-DATE. 07 FH-CREATION-YEAR PIC FH-CREATION-MONTH PIC FH-CREATION-DAY PIC FH-CREATION-TIME. 07 FH-CREATION-HOUR PIC FH-CREATION-MINUTES PIC FH-FILE-ID-MODIFIER PIC X. 05 FH-RECORD-SIZE PIC XXX. 05 FH-BLOCKING-FACTOR PIC XX. 05 FH-FORMAT-CODE PIC X. 05 FH-DESTINATION-NAME PIC X(23). 05 FH-OUR-NAME PIC X(23). 05 FILLER PIC X(8). 03 BATCH-HEADER-RECORD REDEFINES 05 BH-SERVICE-CLASS-CODE PIC XXX. 05 BH-OUR-NAME PIC X(16). 05 BH-DESCRETIONARY-DATA. 07 BH-THE-LETTERS-PP PIC XX. 07 BH-PAY-PERIOD PIC XX. 07 FILLER PIC X. 07 BH-TYPE-BANK-RECORD PIC X(15). 05 BH-OUR-IRS-NUM PIC X(10). 05 BH-STANDARD-ENTRY-CLASS PIC XXX. 05 BH-ENTRY-DESCRIPTION PIC X(10). 05 BH-DISCRIPTIVE-DATE PIC X(6). 05 BH-EFFECTIVE-DATE. 07 BH-EFFECTIVE-YEAR PIC BH-EFFECTIVE-MONTH PIC BH-EFFECTIVE-DAY PIC FILLER PIC X(3). 05 BH-ORGINATOR-STATUS-CODE PIC X. 05 BH-TRACE-NUM.
4 Page 4 of 7 07 BH-DESTINATION-ID-NUM PIC X(8). 07 BH-BATCH-NUM PIC X(7). 03 DETAIL-RECORD REDEFINES 05 DET-TRANSACTION-CODE PIC XX. 05 DET-EMPL-BANK-ID-NUM PIC X(9). 05 DET-EMPL-ACCOUNT-NUM PIC X(17). 05 DET-EMPL-NET-AMOUNT PIC 9(8)V DET-EMPL-ID-NUM. 07 DET-EMPL-SS-NUM PIC X(9). 07 FILLER PIC X. 07 DET-LETTERS-PR PIC XX. 07 DET-EMPL-PAYROLL-NUM PIC XXX. 05 DET-EMPL-NAME PIC X(22). 05 FILLER PIC XX. 05 DET-ADDENDA-INDICATOR PIC DET-TRACE-NUM. 07 DET-DESTINATION-ID-NUM PIC X(8). 07 DET-SEQUENCE-NUM PIC X(7). 03 ADDENDA-RECORD REDEFINES 05 ADDENDA-TYPE-CODE PIC XX. 05 ADDENDA-FREE-FORMAT 07 ADDENDA-VENDOR-INVOICE PIC X(30). 07 FILLER PIC X(50). 05 ADDENDA-SPEC-SEQ-NUM PIC 9(4). 05 ADDENDA-ENTRY-DET-SEQ-NUM PIC 9(7). 03 OFFSET-RECORD REDEFINES 05 OFF-TRANSACTION-CODE PIC XX. 05 OFF-EMPL-BANK-ID-NUM PIC X(9). 05 OFF-EMPL-ACCOUNT-NUM PIC X(17). 05 OFF-EMPL-NET-AMOUNT PIC 9(8)V OFF-EMPL-ID-NUM. 07 OFF-EMPL-SS-NUM PIC X(9). 07 FILLER PIC X. 07 OFF-LETTERS-PR PIC XX. 07 OFF-EMPL-PAYROLL-NUM PIC XXX. 05 OFF-EMPL-NAME PIC X(22). 05 FILLER PIC XX. 05 OFF-ADDENDA-INDICATOR PIC OFF-TRACE-NUM. 07 OFF-DESTINATION-ID-NUM PIC X(8). 07 OFF-SEQUENCE-NUM PIC X(7).
5 Page 5 of 7 03 CTX-DETAIL-RECORD REDEFINES 05 CTX-TRANSACTION-CODE PIC XX. 05 CTX-RECEIVING-BANK-ID-NUM PIC X(9). 05 CTX-RECEIVING-ACCOUNT-NUM PIC X(17). 05 CTX-TOTAL-AMOUNT PIC 9(8)V CTX-ID-NUM. PIC X(15) 05 CTX-NUMBER-OF-ADDENDA-RECS PIC X(4). 05 CTX-RECEIVING-COMPANY-NAME PIC X(16). 05 FILLER PIC XX. 05 CTX-DISCRETIONARY-DATA PIC XX 05 CTX-ADDENDA-INDICATOR PIC CTX-TRACE-NUM. 07 CTX-DESTINATION-ID-NUM PIC X(8). 07 CTX-SEQUENCE-NUM PIC X(7). 03 BATCH-TRAILER-RECORD REDEFINES 05 BT-SERVICE-CLASS-CODE PIC XXX. 05 BT-TOTAL-COUNT-IN-BATCH PIC 9(6). 05 BT-TOTAL-HASH-IN-BATCH PIC 9(10). 05 BT-TOTAL-DEBIT-IN-BATCH PIC 9(10)V BT-TOTAL-CREDIT-IN-BATCH PIC 9(10)V BT-OUR-IRS-NUM PIC X(10). 05 FILLER PIC X(25). 05 BT-TRACE-NUM. 07 BT-RECEIVING-ID-NUM PIC X(8). 07 BT-BATCH-NUM PIC X(7). 03 FILE-TRAILER-RECORD REDEFINES 05 FT-TOTAL-BATCHES PIC 9(6). 05 FT-TOTAL-BLOCKS PIC 9(6). 05 FT-TOTAL-ENTRY-RECS PIC 9(8). 05 FT-TOTAL-HASH PIC 9(10). 05 FT-TOTAL-DEBIT PIC 9(10)V FT-TOTAL-CREDIT PIC 9(10)V FILLER PIC X(39).
6 Page 6 of 7 GENERAL TREASURY DISBURSEMENT SERVICES RFP STANDARD PAID FILE LAYOUT THE FOLLOWING ACCOUNTS WILL REQUIRE A DAILY RETURN PAID FILE FROM THE BANK: HEATING ENERGY ASSISTANCE PROGRAM ACCOUNT INCOME TAX REFUND ACCOUNT (HOMESTEAD) (SAVER) (PROPERTY TAX REBATE) CONSOLIDATED (B) CHECK ACCOUNT PAYROLL CHECK ACCOUNT PAID FILE: RECORD LENGTH PAID-FILE. 02 ISSUE-DATE -YYYYMMDD PIC 9(8). 02 CHECK-NUMBER PIC 9(10). 02 CHECK-AMOUNT PIC 9(12)V BANK-ACCOUNT-NUMBER PIC 9(15). 02 PAYEE-NAME PIC X(30) 02 PAID-DATE-YYYYMMDD PIC 9(8).
7 GENERAL TREASURY DISBURSEMENT SERVICES RFP HEAP OUTSTANDING CHECK FILE LAYOUT EXHIBIT M Page 7 of 7 THE FOLLOWING ACCOUNT WILL REQUIRE A MONTHLY OUTSTANDING CHECK FILE FROM THE BANK: HEATING ENERGY ASSISTANCE PROGRAM ACCOUNT OUTSTANDING CHECK FILE: RECORD LENGTH OUTSTANDING-CHECK-FILE. 02 ACCOUNT- NUMBER PIC X(13). 02 FILLER PIC X(1). 02 CHECK-NUMBER PIC X(10). 02 FILLER PIC X(2). 02 CHECK-AMOUNT PIC 9(10) 02 FILLER PIC X(1). 02 CHECK-DATE PIC X(8). mmddyyyy
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