MONTHLY MEETING MINUTES

Transcription

1 MONTHLY MEETING MINUTES Date: January 2014 Time: Location: Via Board Members in Attendance: Allen Gilbert, Shanda Murphy, Larry Willard, Ken Dokken, Doreen Hamilton Board Members Absent: None Homeowners in Attendance: Deb Harvey TREASURER S REPORT Period Ending Balance for Checking 12/31/2013: - $37.94 Ending Balance for Savings 12/31/2013: $ C ertificate of Deposit: $25, Expenses for December 2013 Landscaping & Grounds keeping: $ Bank Fee: $13.00 Silver Lake Water district: $ 7.30 Administrative Fees: $ Status on paid and unpaid dues - as of January 11th Paid: 120 Unpaid: reminders sent to homeowners via on 1/17/2014 & 1/22/2014 NEIGHBORHOOD WATCH Any new information on neighborhood/blockwatch CURRENT BUSINESS Current Foreclosures/Short Sales (some pending escrow) rd Dr SE (Wickham) Sale Pending th Pl SE (King) Still in Foreclosure nd Pl SE (Fox) - Still in Foreclosure Homeowners dues are due January 31 st. After February 1 st, late fees apply. The mutt mitt bags were refilled last week with 2 refills. No other new business to report REMINDERS Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. To get this form, please go to the website. All new roofs must be approved before installation begins. Please give the board 7 days for response and approval. Preferred method for receiving request forms is via to mail@autumnmeadowshoa.com. Please send in a pdf format if possible. Drafted: Page 1

2 2014 Association dues are due by January 31 st, No late fee will be applied if the amount of $75.00 is paid in full. If for some reason you are unable to pay due to financial issues, please contact the board via . Next monthly board meeting scheduled for Tuesday, February 11 th, location and time pending. Drafted: Page 2

3 MARCH MONTHLY MEETING MINUTES Date: Tuesday, March 11, 2014 Time: 6:30-7:05 pm Location: Osbourne Corner at Seattle Hill Road Board Members in Attendance: Shanda Murphy, Larry Willard, Doreen Hamilton Board Members Absent: Allen Gilbert, Ken Dokken Homeowners in Attendance: Deb Harvey TREASURER S REPORT Period Ending Balance for Checking 02/28/2014: Ending Balance for Savings 02/28/2014: $ C ertificate of Deposit: $25, Expenses for 2014 Landscaping & Grounds keeping: TBD Bank Fee: TBD Silver Lake Water district: TBD Administrative Fees: TBD Dues status received and not received numbers Currently 10 homes that have not paid 8 homes were sent 3 rd and final notices After April 1 st, the unpaid homeowners will be sent to the attorney for collection. No immediate financial report is available. NEIGHBORHOOD WATCH A paintball incident occurred in early March and 10 houses were affected (approximately). A Crime Prevention newsletter was sent out March 13 th. CURRENT BUSINESS Review any forms received One form received and approved for Jesse Mack to replace his fence with a new fence and some new pavement area. Elizabeth Fox house is still bank owned and is being fixed up to be put on the market. Mark Young s house on 45 th has sold and to close sometime in March. Sheila and Rod s home on 43 rd has sold and new owners to take possession once improvements have been made by bank. 2 nd letter mailed to Sean and Jody Freeman on March 8 th via certified return Receipt. A copy of that letter was sent to board members. The board president spoke with the owner and roof repair/replacement will happen by July along with Laurel Bush trimming. Progress will be monitored. A letter to Steve and Stacy Moss was also sent on March 4 th in regards to the condition of their yard. Some cleanup has been done to date. Progress will be monitored. Drafted: Page 1

4 Archey s notified Larry (board president) that there were some larger divot areas in the park that were liability issues and asked to fill them with top soil and reseed. The work was done in late February and cost approximately $ Spring is upon us and is a great time to do yard cleanup. The board is aware that it was a rainy February and early March and yard conditions are marginal. Please trim back bushes, trees, trim/edge yards and do leaf and yard debris clean up. Take a step back and look at your yard. Yard conditions also affect your neighbors. The board encourages homeowners to settle neighborly disputes. Please only contact the board when all attempts to reconcile fail. Due to damage done to tennis courts last Fourth of July, access to the tennis courts will be chained prior to, during and proceeding the 4 th of July this year. REMINDERS Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an address for faster response. The Semi Annual Community Sale will be the last Saturday in April which is the 26 th. This is a great time to do spring clean up and socialize with the neighbors. An ad will be placed in the Herald Classifieds by the HOA. Any private ads are responsibility of the respective homeowners. Next monthly board meeting scheduled for Tuesday, April 8th, 2014 at Osbourne Corner Drafted: Page 2

5 APRIL MONTHLY MEETING MINUTES Date: Tuesday, April 22, 2014 Time: 6:30-7:20 pm Location: Osbourne Corner at Seattle Hill Road Board Members in Attendance: Shanda Murphy, Allen Gilbert, Ken Dokken Board Members Absent: Doreen Hamilton, Larry Willard Homeowners in Attendance: Deb Harvey TREASURER S REPORT Period Ending Balance for Checking 03/31/2014: Ending Balance for Savings 02/28/2014: $4128 C ertificate of Deposit: $25, Expenses for March 2014 Landscaping & Grounds keeping: Silver Lake Water district: 7.30 Administrative Fees: Dues status received and not received numbers Currently 2 homes that have not paid 4 homes were sent 3 rd and final notices After April 1 st, the unpaid homeowners will be sent to the attorney for collection. One home has been sent to the boards attorney for collection. NEIGHBORHOOD WATCH Paintballing, car vandalism and suspicious vehicles were reported in the past couple months. Please be aware of your surroundings and report suspicious vehicles/activity. To subscribe to Neighborhood Watch md.harvey@comcast.net CURRENT BUSINESS Mark Young s house on 45 th has sold and new owners to take possession by months end. Sheila and Rod s home on 43 rd has sold and new owners have taken possession. A notice needs to be send to homeowners regarding yard condition. Spring is fast approaching and yards are looking pretty marginal. Time to make note of homes that are looking bad and send letters. Larry has attempted to call the court repair 3 times and sent s without success. He will attempt to make contact to get the courts repaired. Two s have been sent to Dave Carson in order to make contact with the last homeowner to not pay 2014 dues. No response back from the law office so a call will be make by weeks end to follow up on the request. A form for Dan Baxter on 127 th is reroofing with Pabco Paramount and an approved form copy has been mailed to him 4/23/2014. A homeowner on 120 th has requested permission to remove a cedar tree that is native growth. Shanda informed the homeowner that a certified arborist will have to be contacted at the owners Drafted: Page 1

6 expense and a report will need to be submitted to the board with detailed plans and photos before the board could review and approve it. Moss control needs to be done in the park. Archey s will be contacted. The park benches/tables need to be cleaned. Allen will ask his nieces to clean them and we will pay them $35 each to do it. REMINDERS Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an address for faster response. The Semi Annual Community Sale is this Saturday which is the 26 th. This is a great time to do spring clean up and socialize with the neighbors. An ad was placed in the Herald Classifieds by the HOA. Any private ads are responsibility of the respective homeowners. Next monthly board meeting scheduled for Tuesday, May 13th, 2014 at Osbourne Corner Drafted: Page 2

7 JUNE MONTHLY MEETING MINUTES Date: Tuesday, June 10, 2014 Time: 6:30 7:30 pm Location: Osbourne Corner at Seattle Hill Road Board Members in Attendance: Shanda Murphy, Allen Gilbert Board Members Absent: Doreen Hamilton, Larry Willard, Ken Dokken Homeowners in Attendance: Deb Harvey, Ed Slayman, Cynthia Koudela TREASURER S REPORT Period Ending Balance for Checking 05/31/2014: 10, Ending Balance for Savings 05/31/2014: $ C ertificate of Deposit: $25, Expenses for May 2014 Landscaping & Grounds keeping: $ Silver Lake Water district: $7.30 Dues status received and not received numbers Currently 2 homes that have not paid One home has been sent to the board s attorney for collection. NEIGHBORHOOD WATCH Lawnmower and gas can theft has occurred in the last few weeks. If you see suspicious activity, please call 911 and also let the association know via or message line. To subscribe to Neighborhood Watch md.harvey@comcast.net CURRENT BUSINESS Forms Received: Two Re-Roofing Requests on 45 th Both Approved Tree Removal on 122 nd for McDonald - Approved Yard Maintenance letters were sent out in late April. Some feedback was sent to the boards account. Shanda responded to homeowners that had a problem with the letters. We are asking all homeowners to please keep yards maintained which includes mowing lawns, trimming trees and bushes and keeping the overall appearance in harmony with other homes in the neighborhood. The courts have been pressure washed and the tennis court will be repaired when they are in the area next. The courts will be closed July 3-5 th to prevent any firework damage. Carson law office sent a letter to Moots regarding past dues. No response has been received to date regarding past dues or the letter. Follow up should be done within the next week to the Moots for payment or a lien should be filed. Traffic and Speed on 45 th has become a major issue and Shanda has received a lot of complaints via phone and message line. The board should address this situation and possibly consider installing speed bumps or other traffic calming devices. If any homeowners are interested in helping take this on, please contact Shanda shanda.murphy@comcast.net. A home on 44 th that is up for sale and that is in bankruptcy is in poor shape. The yard has not been maintained and there is also garbage littered around the yard and trash cans are overflowing. Attempts by the neighbor and by the association via phone and have gone unreturned. A Drafted: Page 1

8 Certified letter will be sent to the Real Estate Company (Remax) asking for compliance in yard maintenance. The board will need to decide on a new location to hold monthly meetings. The Starbucks was recently remodeled and is not conducive to holding meetings. The board also discussed the light timing at the new intersection at 44 th and 132 nd. It is a State Route Light. Deb Harvey sent Shanda links to follow through on this and who to contact. REMINDERS Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an address for faster response. Please remember to close your garage door at all times. A lot of theft has occurred in recent weeks of lawnmowers and gas cans/tanks. There have also been suspicious persons going door to door. Please be aware of individuals that are soliciting. There is no soliciting in this neighborhood. Next monthly board meeting scheduled for Tuesday, July 8 th 2014 at the East side of the park benches. Drafted: Page 2

9 AUGUST MONTHLY MEETING MINUTES Date: Wednesday, August 13 th, 2014 Time: 6:30 7:30 pm Location: Allen Gilberts House Board Members in Attendance: Shanda Murphy, Allen Gilbert, Larry Willard Board Members Absent: Doreen Hamilton, Ken Dokken Homeowners in Attendance: Deb Harvey TREASURER S REPORT Period Ending Balance for Checking 07/31/2014: Ending Balance for Savings 07/31/2014: Certificate of Deposit: $25, Expenses for July 2014 Administration: Landscaping & Grounds keeping: $ Silver Lake Water district: $ Insurance: Dues status received and not received numbers Currently 2 homes that have not paid One home has been sent to the board s attorney for collection. Shanda to file lien against Moots for non payment of 2014 Dues NEIGHBORHOOD WATCH To subscribe to Neighborhood Watch md.harvey@comcast.net CURRENT BUSINESS Forms Received: One Re-Roofing Requests on 45 th (Freeman) -Approved Courts still need repair. Mid Pac to complete work in the coming weeks. Carson law office sent a letter to Moots regarding past dues. No response has been received to date regarding past dues or the letter. Lien will be filed with Snohomish county by Shanda. Shanda has made contact with the Traffic Calming department for Snohomish County. It is in the early stages of assessment. This is a long process and will take several months. Annual meeting date and location have been set for Wednesday, November 5 th at 6:30 at the Hilton Lake Fire Station. See the HOA website for more information on the light timing on 132 nd and 44 th coming out of Sun Meadows. A commercial grade swing set bid was received by Sitelines in Everett. The board feels it is still too expensive and will still be declined by surrounding homeowners. The board is awaiting bids from Evergreen Tree and Best Tree service for deadlimbing the park. Larry to address this next week. Work will be done in September. A renter addendum to the CC&R s is not needed at this time. However a letter will be drafted by Shanda and sent to homes that are being rented out. The board is seeing an increase in rentals and feel like the matter of yard maintenance and upkeep needs to be addressed. Drafted: Page 1

10 REMINDERS Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an address for faster response. Please remember to close your garage door at all times. A lot of theft has occurred in recent weeks of lawnmowers and gas cans/tanks. There have also been suspicious persons going door to door. Please be aware of individuals that are soliciting. There is no soliciting in this neighborhood. Mark your calendars for Wednesday, November 5 th at 6:30 at the Hilton Lake Fire Station for our Annual Board Meeting. Next monthly board meeting scheduled for Tuesday, July 8 th 2014 at the East side of the park benches. Drafted: Page 2