Government of the District of Columbia

Transcription

1 Government of the District of Columbia District of Columbia Human Resources (DCHR) PeopleSoft 9.0 Employee Self Service Registration (ESS) Standard Operating Procedure (SOP) May 2013 Version 1.0

2 Table of Contents 1.0 Overview Purpose Pre-requisites New Employee Self Service (ESS) User Registration Access to New Employee Self Service (ESS) New Employee Registration Form P a g e

3 1.0 Overview As a result of the CAFR audit findings, OCTO has been tasked to provide corrective measures in the assignment of user roles and privileges as well as to conduct a periodic review of the PeopleSoft user security administration. In 2011, automated scripts were deployed to remove PeopleSoft Security roles upon employee separation. In 2012, OCTO has been tasked to centralize the PeopleSoft user security administration in order to fully remediate the CAFR audit findings. 1.1 Purpose This Standard Operating Procedure (SOP) documents the process of New Employee Self Service (ESS) User Registration for granting access to the District PeopleSoft System. 1.2 Pre-requisites Before resetting access or password in PeopleSoft, it is important that all necessary documentation have been received, reviewed and verified: Employee First & Last Name Employee Last 4-digits of National ID (SSN) Date of Birth Employee ID 3 P a g e

4 2.0 New Employee Self Service (ESS) User Registration This process documents the steps involved in New Employee Self Service (ESS) User Registration for PeopleSoft Access. 2.1 Access to New Employee Self Service (ESS) 2.11 From Internet Explorer go to pshcm.dc.gov or ess.dc.gov New user registration 2.12 Click on 4 P a g e

5 2.2 New Employee Registration Form 2.21 Enter all available information (*Indicates a required field) 2.22 Click once you have filled in the required fields. 5 P a g e

6 2.23 User will receive an informing New Employee Self Service (ESS) Access has been granted. *** DO NOT REPLY TO THIS NOTIFICATION *** Greetings, This is your User ID and password for the PeopleSoft HR, Time Reporting, and Payroll application. Your current User ID name for the PeopleSoft system is roberta.miller Your initial temporary password is miller0618 (Type in lower-case) (Type in lower-case) TO SIGN IN: - Click on to access the PeopleSoft system (Note: To access PeopleSoft in the future. Please save as a favorite!) - If this link does not work, contact ITServUS Help Desk at Type your User ID name as it appears above into the Sign in box - Type your Password as it appears above into the Password box When you Sign in for the first time, you may be prompted to create a personal password known only to you. Just enter the initial temporary password provided and the new password you have just created. Passwords are case sensitive, must be at least six characters long and contain at least one numeric value. - Click the 'Change Password' button to process the change. Note: When you click the 'Change Password' button you will be automatically logged out of the PeopleSoft system so that you can test your new password by logging back into the application. TO SIGN OUT: - Remember to click the Sign out tab, on the upper right of the PeopleSoft system page. - Clicking the Sign out tab will log you completely out of the PeopleSoft system. DOCUMENTATION: For useful information, assistance and support on using PeopleSoft, go to: Thank you *** DO NOT REPLY TO THIS NOTIFICATION *** 6 P a g e