Electronic Payslips User Guide. Academy Employees

Transcription

1 Electronic Payslips User Guide Academy Employees Version 2.0 (March 2016)

2 Contents How to log onto epay Logging on to the epay website Sign in Logging on to the epay website Security questions Overview of epay system screens epay welcome screen Messages My Details Useful Information Contact Us How to view your payslip My Docs Logging out of epay

3 How to log onto epay 1. Logging onto the epay website Sign in 1.1. The epay website can be accessed by clicking onto the following link or by entering it into the address bar of your internet browser: At the Sign in here screen you will need to enter your username and password, as previously supplied on your welcome letters or s You will then need to click on the Sign in button If you have forgotten your password click on the Forgotten your password? link and follow the instructions on screen.

4 2. Logging onto the epay website Security Questions 2.1. Once you have clicked Sign in the next screen will request you to enter your choices of security questions and answers. Please take care when entering your answers as they are case sensitive, e.g. if you enter in upper case, the system will remember this You will need to create the questions and set the answers the first time you log in. You should ensure the answers you choose are memorable as you will be asked to answer these questions each time you sign into epay Once you have entered these details, click the Continue button.

5 Overview of epay system screens 3. epay welcome screen Messages 3.1. The Messages screen contains a welcome message and is visible each time you log into epay There is a record confirming the last time you signed in and the total number of times you have logged onto the website, for your reference Internal messages for staff can also be included on this screen The tabs at the top of the page allow you to navigate your way around the site.

6 4. My details 4.1. The My Details tab allows you to view your personal information It also gives you the opportunity to register an address to the site so that you may receive notifications when your latest payslip is ready to view online. 5. Useful Information 5.1. This tab displays useful information regarding pay dates and links to websites which may be of interest to you. 6. Contact Us 6.1. This tab displays the contact details of people within HR, Payroll and Pensions services, and advices who best to assist you with queries regarding your pay. How to view your payslip 7. My Docs 7.1. You can use the My Docs tab in order to view you payslips both from the current period and from previous periods. Select payslips from the Document Types list.

7 7.2. This will open the payslip folder view screen. This is a summary page which will show you an overview of all your payslips. The site will hold the pay slip data for the current financial year, plus the previous five years back to July 2012 giving you upto six years of information to view From here you can then select the payslip which you would like to view in full, by clicking on the Pay Date of the payslip This will then display your full payslips in a PDF file which will allow you to save the file to your own personal computer. Please refrain from saving your payslips onto the local drive of your work computer, as your payslips would then be visible to others using that computer (i.e. hot desking).

8 7.5. There is also the option to print your payslip from this screen. 8. Logging out of epay 8.1. Clicking on the Log out tab will log you out of the system, ensuring your personal information remains secure, and returns you to the Sign In screen For additional security the epay site will automatically log you out when there is a period of inactivity lasting longer than five minutes.