WKC Registration System. User s manual

Transcription

1 WKC Registration System User s manual

2 Table of Contents 1 Overview Obtaining a username and password Athlete registration Athlete database Individual registration Team registration Coach registration Coach database Coach registration Referee and Official registration Registration changes... 20

3 1 Overview Purpose of this manual is to describe how to register for World Karate Confederation competitions. The registration process is divided in 2 main steps: 1. Obtain a username and password 2. Register athletes, coaches, referees and officials

4 2 Obtaining a username and password If a username/password is already available from previous championships, it s highly recommended to use them, as the system keeps athletes and coaches data: skip to par. 3. In case username and/or password are lost, please write an to registration@wkc.fiamsport.it. If a username/password are needed, open the following URL with a web browser: Choose your language in the upper-right corner; available are English and Italian:

5 Click on the Registration link on the upper-left part of the screen: The registration form will appear:

6 Fill all the fields: Federation name: Name of the federation Short name: Acronym of the federation Nation: Nation of the federation Contact person: person responsible for the registration process Where the mail with login and password will be sent Confirm retype the above address I m not a robot! How much is six+ five?: type 11 to show you re a human Once done, press Registration button and check for the incoming with login credentials; it should take a few minutes, please check your Spam folder if it takes too long.

7 Now you can login with the credentials received by . The Event List page will appear:

8 3 Athlete registration To register the competitors, they have to be first inserted into the athlete database, as explained in 3.1. After they are in the database, they must be registered to the specific competition they will participate. 3.1 Athlete database To add a new athlete, click on the Add button in the Athlete section: The New athlete form will appear: Fill al the required fields.

9 Please note: Birth date is in DD/MM/YYYY format; for example, January 10 th of 1970 has to be written as 10/01/1970. Press Save button when done. 3.2 Individual registration After competitors are inserted into the Athlete Database, they can be registered to the different competitions. Please note that is shown a different event for each age category, in the right part of the screen: To register an athlete in a competition, click on the appropriate Registration form button. If there are already some athletes registered In the category, to add more click the Modify registration button:

10 The following form will appear: If Junior or Senior competition is selected, the following screen will appear (as they have team competition too):

11 Press Individual registration button to continue to individual registration; team registration is detailed in 3.3. To register an athlete to the competition, just check the Kata Sanbon and/or Ippon checkbox in his row; select the appropriate Style if registering to kata competition, and fill in his actual weight in kilograms if registering to sanbon kumite. Please note that the software is automatically enforcing WKC rules; for any detail about rules and categories, please refer to WKC web site under Technical section ( Participants have to choose 1 kata style and 1 kumite style (sanbon or ippon) and stick to if for all age categories in the event.

12 Also be aware that some age class can compete in more than one category; for example, an athlete aged 19 can compete in Junior and Senior competitions, or an aged 44 athlete can compete in Seniors and +40 categories. The registration form will show the athlete that can compete in that category only. 3.3 Team registration Team competitions are scheduled for Junior and Senior categories only. It s possible to register teams by clicking on the Registration form button, if no athlete are yet registered in the category: or by clicking the Modify registration button, if there are already some athletes in the category: After that, press Teams registration button:

13 The team registration form will appear: Now click on the New Team button, to access the team registration form:

14 Then select the kind of team to be registered by clicking on the appropriate radio button (kata, sanbon or ippon kumite); the following form will appear:

15 To put athletes in the team, press the green plus button, while to remove from team press the red cross button. When done, press the Save button. If registering a kata team, after pressing the Save button, a list of applicable categories will appear: select the appropriate category and press Save again.

16 4 Coach registration Like in athlete registration, to register a coach it has first to be inserted into the coach database, as explained in 4.1. After they are in the database, they must be registered to a specific competition. Please insert every coach in 1 and only 1 age category, to avoid paying multiple fees; they will be entitled to coach any category, anyway (not only the one they are registered into). 4.1 Coach database To add a new coach, click on the Add button in the Coach section: The New coach form will appear:

17 Fill al the required fields. Please note: Birth date is in DD/MM/YYYY format; for example, January 10 th of 1970 has to be written as 10/01/1970. Press Save button when done. 4.2 Coach registration After coaches are inserted into the Coach Database, they can be registered to a competition. To register an athlete in a competition, click on the appropriate Registration form button in the right part of the screen:

18 Or click the Modify registration button in the left part of the screen: To register a coach, check the checkbox to the left of his name: Then press the save button.

19 5 Referee and Official registration Referees and Officials are registered for the whole event, not for the single competition like athletes and coaches. To register a referee or an official, press the Add button In the Referee or Official row: Then insert all the required data: Please note: Birth date is in DD/MM/YYYY format; for example, January 10 th of 1970 has to be written as 10/01/1970. Press Save button when done.

20 6 Registration changes After at least one athlete is registered in a category, that category is moved to the left part of the main form: From here, you can modify any registration before registration deadline, by clicking Modify registration button; it s possible to register more competitors, delete previous registrations or add more specialties to already registered competitors. After the deadline, all registrations will be frozen and any change will be impossible. Clicking on the Report button a resume of the registration and the fee due in euros is displayed.