Implementation of SFMS for issue of Inland Letter of Credit

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1 MAIN : GENL-81/ DT a SUB : IT-24 CO: O&M DIVISION FILE M-6 S-605 Ministry of Finance, Department of Financial Services, New Delhi in its letter dated 17 th July 2012 advised Banks to move to SFMS platform for sending and receiving Letter of Credit instruments since these documents are prone to frauds and have been causing loss to the Public Sector Banks and it is necessary that these documents are issued in a safe mode by using the SFMS platform of IDRBT. There are two types of changes are required to implement the required modification. 1. Modifications to be made in the formats/agreements and 2. Changes in the Eximbills package and CBS system. CO: O&M in consultation with CO: Legal Department and CO: Credit Division finalised the modified formats/agreements. Branches are directed to obtain the annexed new/revised formats/agreements signed by the borrowers for the Inland LCs to be issued from However, the existing formats/agreements are continued to be obtained for issue of Foreign Letter of Credit and guarantees. The following documents are modified: 1 Irrevocable, Confirmed Letter of Credit F Agreement for Irrevocable Letter of Credit / Authority for Payment Agreement for hypothecation of goods received under advance payment guarantees/lcs D 48 D 73 4 Application for Inland Irrevocable Letter of Credit D 87A The changes in the Eximbills and CBS system was made by the vendor in consultation with various functional departments starting from CO: TMD (Project Office), CO: Credit Division, CO: RTGS Cell, CO: O&M and the new methodology is operational with effect from The revised work flow for handling of SFMS messages (Outward and Inward) is given below: 01. Letter of Credit (inland) issue and successful transmission of SFMS messages. In Eximbills application thru Letter of Credit > Transaction > Register/Issuance> the branch has to enter the details of LC to be issued along with the required particulars. System will validate the data entered as per SFMS message standards. On confirmation by maker, system will generate the accounting entries for the Letter of Credit issuance and will post into Bancs on supervisor release. 1

2 Normal Inland LC Issue screen in Eximbills A program will run in Eximbills data base and it will generate the Letter of Credit issuance message in IFN700 format and will be pushed to the CBS server, where the digital signature will be added to the message and sent to SFMS Bank server for the destination Bank branches. Customer intimation copy generated for Inland LC issuance 2

3 SFMS message generated by system in IFN700 format In Eximbills, it can provide a copy of the LC in IFN format as an issuing advise. The original transmitted copy after successful transmission will be available in RTGS server and transmitted copy can be taken from SFMS application available in RTGS cell. 02. Amendment of Letter of Credit The above mentioned procedure for Issue is to be followed for amendment also, after initiating the amendment of Letter of Credit thru the respective function in Eximbills. Correction screen in Eximbills 3

4 03. Failed messages CO: RTGS cell has to inform the respective branches regarding the failed messages after ascertaining the details from error log. This has to be done periodically at RTGS cell. Branch after receiving the details of failed messages should proceed to correct the same for regeneration and transmission in the following menu. SFMS Message correction functionality is developed in Eximbills application and the failed messages can be corrected through SFMS Message Error Correction > Transaction > SFMS Message Error Correction To correct the SFMS failed messages, the following new functions are developed in Eximbills. SFMS Message Error Correction > Transaction > SFMS Message Error Correction - Function to select and correct/edit the failed message. SFMS Message Error Correction > Common Process > Modify Saved or Pending - Function to correct/edit the corrected message before doing supervisor release. SFMS Message Error Correction > Common Process > Delete Pending - Function to delete the corrected pending message before doing supervisor release. SFMS Message Error Correction > Enquiry > Inquire Master - Function to enquire the corrected messages SFMS Message Error Correction > Supervisor Release > Supervisor Release - Function to release the corrected message Correction functions in Eximbills 4

5 Correction screen in Eximbills Branch has to select the correct message as per the details given by the RTGS cell for correction and regeneration. In this correction process, no accounting entries will be repeated by system. It is only to regenerate the corrected message. SFMS corrected message regenerated by system in IFN707 format The system will not permit the editing of the values having the effect on accounting entry like LC amount, date of expiry, customer ID, tolerance, type of LC etc. 5

6 04. Inward messages: A program is scheduled to run at the CBS interface to get all the incoming messages including the acknowledgement messages. Acknowledgement messages are stored in one specific folder and other incoming messages are split IFN message wise and is uploaded in another folder for further processing to be pushed to respective branches reports folder. The concerned branch has to verify the folder periodically to check for the incoming messages for further action. A provision is made in help desk (Branch>Current information on today s transactions) for the branch to view their incoming SFMS messages and the consolidated bank level list can be viewed by ZO s from PO site (Current info at my desk). The branch has to take print of the incoming message and proceed for advising as per the normal practice. After taking print out and before issuing to the customer, the first copy to be marked as Negotiable Copy manually by Branches and remaining copies to be marked as Not Negotiable. Branches should deliver the Negotiable Copy to the beneficiary after obtaining acknowledgement. 05. Process and Validation: At the time of authorising LC records in the Eximbills application all the tags details are stored in a new table and simultaneously generate a message. Successful message will be flowing to CBS for further process. Failed message, if any, is logged in the error log file of the Bank SFMS server needs to be intimated to the respective originating branch for correction and regeneration. Originating Branch user selects a new menu added in the Eximbills and enters the Reference number. Inside the window user can choose Message Type from the drop down list then Eximbills fetches data from the new table and populates relative message tag and value in individual form field initially all in non editable mode. An edit button is added at the end of the each field value box to allow modification only if clicked the edit button. Date and amount tags are not allowed to be modified by the user in this function. Generic process and validation as available in Eximbills is followed including maker /checker concept in correcting and regeneration of SFMS. Only updated message in the master table is available for modification. User can modify any number of times. User cannot modify the date and amount tags, if require, use the amendment function of the original LC module. On authorisation of message correction, message is regenerated and follows the normal process. The existing components cover LC issue/amendment messages type only and has been planned to extend to remaining Message Type for LC. Branches are directed to follow the new/revised procedure for inward and outward Inland Letter of Credit with effect from and to obtain new/revised forms/agreements from the customers without fail. For any clarification/assistance, Branches are advised to contact Exim Bills Desk, Project Office and CO:Credit Division. Pradip D Mopkar Deputy General Manager (TMD) 6