Reporting Hours Worked under an Agreement for Services Needing Verification Pg 1

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1 Reporting Hours Worked under an Agreement for Services Needing Verification Pg 1 APS is moving away from paper time sheets to report hours worked under an Agreement for Services. A new system for reporting the hours online has been developed. Once the agreement is completed and the agreement set up in Oracle, the worker will receive notification. Use the bottom link to access and print out your agreement, if desired. Use the top link to report your hours. Enter your full as the Username EX: jdoe@aps.k12.co.us Enter your Oracle ID (from the back of your ID badge) as the Password EX: After log in you will see a list of your agreements

2 Pg 2 Hours can be reported online for those agreements in the Approved Agreements Requiring Online Reporting of Hours category You may also see agreements in the following categories: Not Yet Approved Agreements, Disapproved Agreements, Approved Agreements Requiring Paper Time Sheet Reporting of Hours OR Completion for Payment of Stipend Agreements that Do Not Require Reporting Hours through this System but Will Be Pad through the Oracle Payroll System (classified employee only) Approved Agreements Requiring Reporting of Hours through Oracle Self Service Timecards Hours can be reported online for those agreements in the Approved Agreements Requiring Online Reporting of Hours category. Use the VIEW link to access the entire agreement. Use the Report Hours link to report work hours.

3 This is the Report Hours screen. The top section contains instructions and general information on this agreement. Note the Payroll Element Name. This is what these hours well be reported as on your online ADVICE OF DEPOSIT (My PayStub) Instructions for viewing your PayStub are located at The middle section contains fields to enter start and end times for each day of the current week: Hours, Minutes, AM/PM.Enter the Start Time(s) (Hour, Minute, AM/PM) and the End Time(s) and click Save This Week. Pg 3

4 The week then appears under the section, Saved but Not Submitted Pg 4 Once you have saved a week, you can still add more time or make changes by using the Edit button. Edit or add hours and click Save Changes for this Week (or Delete or Cancel

5 IMPORTANT: This is a two-step process. First you enter and save the hours. Then you MUST use the CLICK HERE FOR FINAL SUMBISSION FOR WEEK link. Pg 5 Use the CLICK HERE FOR FINAL SUMBISSION FOR WEEK link. Double check hours. Once you submit them you can no longer make any changes. Submitted hours will trigger an to the person listed as Verifier. Once the hours are verified, they will transfer to Oracle for final approver. The Oracle approver will be the person listed as Supervisor on the agreement. Once approved you will receive an notification from Oracle. After payroll the hours will appear on your PayStub.

6 Pg 6 One bottom section displays hours that you have submitted for Verification. A second bottom section displays hours that have been verified and sent to Oracle for Approval. The Oracle approver will be the person listed as Supervisor on the agreement. Once approved you will receive an notification from Oracle. After payroll the hours will appear on your PayStub. If your hours are rejected by your Verifier, they will appear in this section, with the REASON for the rejection. You can Edit your hours, making the corrections needed, save and resubmit.

7 These instructions and screenshots may be a useful reference for you. Pg 7 However, in summary, it s quite simple. Log into o Enter your full as the Username EX: jdoe@aps.k12.co.us o Enter your Oracle ID (from the back of your ID badge) as the Password EX: Report Hours, Save Week Submit Hours (don't forget this second step!)