Absence Management. 1. From SharePoint hover your cursor over My HR and click Associate Self Service.

Transcription

1 Oracle s Absence Management System is designed to make monitoring your accrued paid time off and requesting paid leave as quick and simple as possible. We can access the absence Management System in just five easy steps. Here s how to access: 1. From SharePoint hover your cursor over My HR and click Associate Self Service. 2. This will open Oracle where you will enter your address and password 3. This will bring you to the Welcome Screen where you will click on the Home button 4. From the Home Screen click the Personal Information tab 5. From the Personal Information Screen, you will click the My Details dropdown and choose Absence Management Records to access Absence Management

2 From the Absence Management Records you can do several things including and probably most importantly requesting paid leave. If you have any issues submitting time or questions about the process please speak first with your direct Supervisor/Manager. If they are not available you can see your Controller. Here s how it works: 1. From Absence Management Records click Add in the top left corner 2. This will open a window allowing you to choose your type of absence from a dropdown 3. From here you can set your dates and even your time if you re requesting only part of a day. You can Save the request to check dates or wait for confirmation on your plans and you can submit for approval. Important Note a saved request does not get paid. To receive payment you must submit your request and be approved. 4. Once approved you will receive an from your manager, notifications from the Oracle home screen and a Scheduled status from the Absence Management Record Important Note your manager has 48 hours to approved or reject your request. After 48 hours it gets escalated to your manager s manager who has 48 hours. If no decision is made in 96 hours you will need to re-submit your request. 5. If the request is rejected then you will see an providing any details.

3 From the Absence Management Records you can also see your balance of accrued paid leave. Here s how it works: 1. From Absence Management Records click the plan showing under Accrual Balances which gives you the current balance as of the last payroll run 2. This opens the window showing your balance and giving a more detailed option 3. By clicking Details you can see how your balance accrued over time 4. By changing the date you can look at how much time you will accrue up to a chosen date. In this case the time went from 40 hours down to 6.6 hours due to scheduled bereavement and vacation. Important Note These are the deadlines for submitting/approving paid leave. Any late requests will be paid in the following scheduled payroll run

4 In addition to making requesting paid leave quick and simple, Oracle s Absence Management System is designed to make managing your direct reports paid leave easy as well. Here are the steps to view your direct report s paid leave to make approval or rejection decisions: 1. The manager s home screen will have more options including My Team & My Dashboard 2. By clicking My Dashboard and scrolling down there is an option for a Worker Availability chart which will help you make decisions to approved or reject paid leave requests 3. At the bottom there is a chart of total absences. You can click in the green (Scheduled Absences) and drill down 4. Which takes you to all absences and it lets you know by type 5. You can again click on the color which will list the names and dates for each associate

5 Approving or rejecting paid leave can be performed directly from your . Here s how that works: 1. Whenever a direct report submits any PTO you will receive an . There is a blue hyperlink that you need to click on Approve or Reject 2. Once you click on one of the hyperlinks it will open an screen (see below). You can type any comments between the [ ] highlighted below and you re done But wait, there s more... What if you need to delegate work flow to other authorized approvers for action in your absence? Here s how: 1. From Navigator -> Person Gallery -> My Portrait -> Action -> Manage User Account (Left hand side- if not visible click on More ) and choose Roles & Approvals Delegate to Others, choose Approvals Delegated to Others and then click the + button 2. Simply choose the dates, the category and whom to delegate to then click OK 3. Confirm you have the correct dates and individual then save in the top right and you re done