San Diego Unified School District AT0001-Good Attendance Means Everything

Transcription

1 HOW TO LOGIN TO COGNOS Open Internet Explorer. Type as the location. Press the enter key. Type your employee id into the text box next to the words Employee ID. Press the tab key. Type your password into the text box next to the word Password. Click on the login button. 10/20/ :34:22 PM Page 1

2 NAVIGATING TO THE AT0001-GOOD ATTENDANCE MEANS EVERYTHING REPORT Click on the Attendance (AT) folder. 10/20/ :34:22 PM Page 2

3 HOW TO RUN THE AT0001-GOOD ATTENDANCE MEANS EVERYTHING REPORT You can run the report by clicking on the report name. Or you can click on the triangle next to the AT0001-Good Attendance Means Everything Report report. If you choose to Run With Options by clicking on the triangle, you ll need to choose a format from the format document before clicking on Run. 10/20/ :34:22 PM Page 3

4 COMPLETING THE PROMPTS FOR THE AT0001-GOOD ATTENDANCE MEANS EVERYTHING REPORT REPORT. Click on the downward arrow next to the School Year prompt and choose the current school year. Click on the downward arrow located next to the Location prompt and choose your school. It maybe that the school your assigned to is the only school that appears in the list. Choose a beginning date for the attendance date range by clicking on the month and day within the Beginning Of Date Range prompt calendar. Be sure that you have the year set correctly as well. If you need to change the year, you can do that by clicking on the triangles that point to either the left or right. Choose an ending date for the attendance date range by clicking on the month and day within the End Of Date Range prompt calendar. Be sure that you have the year set correctly as well. If you need to change the year, you can do that by clicking on the triangles that point to either the left or right. Choose the class of by clicking on the downward arrow located next to the Class Of prompt. The remaining prompts are optional and can be selected in the same manner as the previous prompts if you wish to narrow the list of students to particular demographics. Click the Finish button to run the report. Select Location 10/20/ :34:22 PM Page 4

5 REPORT PERFORMANCE The larger the date range that you select, the longer the report will take to run. I would recommend that you select no more than one month in the date range. However, in general for this program you will be selecting five days worth of data. The estimated run time for the report is two minutes. ALTERNATE REPORT FORMATS You can convert this report to an Adobe Acrobat PDF report or an Excel report by clicking on the icons in the upper right side of the screen. LINKS ON AT0001 Student Information>Student Profile (SP)>SP0001-Student Profile Student Information>Attendance (AT)>AT0002-Period Absences Student Detail 10/20/ :34:22 PM Page 5

6 ADOBE ACROBAT PDF REPORT EXAMPLE You can save the report by clicking on the Save icon located in the toolbar. See further instructions on subsequent pages. 10/20/ :34:22 PM Page 6

7 SAVING A PDF (CONTINUED), Navigate to the folder where you wish to save the file. Enter a name for the report in the File name: text box. Click on the Save button. 10/20/ :34:22 PM Page 7

8 GENERATING AN EXCEL REPORT If you decide to create an Excel report by clicking on the icon that generates and Excel report, you will see a screen with an hourglass. Patience is required when generating an Excel report, however, it will generally complete in two to four minutes. 10/20/ :34:22 PM Page 8

9 OPENING THE EXCEL REPORT Click on the Open button located in the File Download dialog box. 10/20/ :34:22 PM Page 9

10 HOW TO REPLY TO A DIALOG BOX THAT MAY APPEAR ON YOUR SCREEN You may receive a message stating The file you are trying to open cognos.sandi.net, is in a different format then specified by the file extension. Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now? Click on the Yes button located with the Microsoft Office dialog box. 10/20/ :34:22 PM Page 10

11 THE EXCEL REPORT An Excel report should appear on your screen in about two minutes. You can Maximize the Excel report by clicking on the Maximize icon located on the Excel document window. 10/20/ :34:22 PM Page 11

12 FORMATTING THE EXCEL REPORT In general the report will look pretty good. However, the top part of the report could use a bit of formatting. You can accomplish this by making fonts smaller and merging cells in the upper portion of the report. Formatting reports in Excel generally is not within the scope of this document. However, you could just cut and paste the text that is in the cell B5 into B1. Then select B1 through B4 and merge the cells. You could also cut the date and paste in a column further to the right. 10/20/ :34:22 PM Page 12

13 SAVING THE EXCEL REPORT You can save the report by choosing File, Save As or by click on the Save icon. I received the message that you see on the screen when I tried to save due to security settings on my computer. You may or may not receive that message. If you do, just click on OK. 10/20/ :34:22 PM Page 13

14 SAVING THE EXCEL REPORT (CONTINUED) Navigate to the folder where you wish to save the report. Type a file name in the File name: box. Click on the Save button. 10/20/ :34:22 PM Page 14