Running Reports in Cognos

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Annabella McBride
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various student information systems. A diverse set of reports and tools are available via the Cognos Portal. Follow the steps below to log in to Cognos Reporting Warehouse.

1 Running Reports in Cognos Version 1.2 Updated August 23, 2007 The Cognos Reporting Warehouse is a web-based tool intended to provide district staff members the capability to report on a variety of data from various student information systems. A diverse set of reports and tools are available via the Cognos Portal. Follow the steps below to log in to Cognos Reporting Warehouse. Open Internet Explorer. Complete Steps A and B shown below. A Type into the Address field of your browser, and press Enter. B Enter your employee ID and DWA password. Click OK. The Cognos Reporting Warehouse dashboard will appear, as shown on the following page. Running Reports Page 1

2 Running a Report Once you have logged in, follow the steps below to run your report. Follow steps A through F shown below. A A list of folders are displayed in the Student Reports window. The reports are organized within the folders. Click on Assessments, Student Profile, or Demographic Reports. In this example, we re selecting Assessments, and then selecting it s CST folder. B Select from the following items: ELA English Language Arts CST Assessment Data Math Math CST Assessment Data CST Strand Results by Course/Section for Teacher Multiple Test Performance Level Distribution For this example, we re selecting ELA. Running Reports Page 2

C A list of available reports will be displayed. Click a report title to select it. As an example, we ll select Performance Level Distribution by Area.

3 C A list of available reports will be displayed. Click a report title to select it. As an example, we ll select Performance Level Distribution by Area. A new browser window pops up that will contain the requested report. Initially, it shows an hourglass while it prepares data that you ll filter before calculating and displaying the report. Running Reports Page 3

Once the initial data preparation is complete, the browser displays a set of parameters, or filters, that allow you to specify which data you wish to view in the report.

4 Once the initial data preparation is complete, the browser displays a set of parameters, or filters, that allow you to specify which data you wish to view in the report. D Select the parameters for the data you re interesting in seeing. For a CST ELA Performance Level Distribution by Area, those parameters are Test Date and Test. Your report may require you to select from a greater set of parameters. Once you have made your selections, the Finish button will be enabled; click Finish to run your report. E Once again, you ll see a message indicating that your report is running. The example below shows the results. Running Reports Page 4

5 F The report results are displayed. For our report, we see a Performance Level graph at the top, with the data broken down by Area. At the bottom of our report is a table breaking down Performance by Student Count. Running Reports Page 5

6 The Cognos Report task bar Once your report is run and displays in your Internet browser, you ll see a set of icons at the top right of the report. The Cognos Report task bar provides functions for ing reports, drilling into and out of report data, and viewing reports as pdfs, Excel files, or other formats. You can click on these icons to perform different tasks with your report data. We ll detail a few of those tasks here. Report The Report function allows you to the report you generated, along with any comments. When you click on this button, the Report page appears: A Add the addresses of recipients here. The Select the recipients link allows you to send to groups of SDUSD personnel that you specify. C B The report can be added as a link in the main text, or as a pdf attachment, or both. Your Subject line and the main text of your message go here. You can toggle between plain text and html via the Change to plain text link. Running Reports Page 6

7 Viewing the Report The four View buttons at the far right of the task bar allow you to view the report data using different applications. The default HTML View shows the report graph and accompanying data in the browser. The View in PDF Format icon brings up the report in the browser page, with PDF reader controls for resizing, saving and printing the PDF report, among others. The View In Excel option allows you to generate the report data in a version of Excel that you specify from the pull-down list of options. The default is Excel 2000 Single Sheet Format; you can choose between Excel 2000 Format, Excel 2002 Format, or CSV Format. Each option allows you to choose between saving the report, or opening it in Excel. Running Reports Page 7

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