Adding the Intervener Services field to the FileMaker Pro database and 4-Page Child Count Form

Transcription

1 Adding the Intervener Services field to the FileMaker Pro database and 4-Page Child Count Form 1) Go to FILE MANAGE DATABASE to add your Intervener field. 2) A new window will open. Click on the Fields tab. Be sure you are in the Child Information Table. If not, use the down arrow in the Table box to scroll the list and select it. Page1

2 3) Enter Intervener in the Field Name box. Choose Number for Type. Click CREATE then OK. 4) From the Main Menu click on the PARENT & CHILD INFORMATION menu button. Page2

3 5) Go to your 4-Page form. 6) When your 4-page form is on screen, click the EDIT LAYOUT button. Page3

4 7) Some databases are set to automatically add a field when a new field is created. Typically this field is added to the bottom of your layout. Scroll to the bottom of your layout and check to see if the Intervener field was automatically added to your layout. If it was, delete the label and the field. (The following instructions will show you an easier way to add the field and codes that requires fewer steps than using the existing field.) To delete the field and label, click on the object (field and/or label) and press the Delete key on your keyboard. 8) Generally, there will be extra space available to add the Intervener Services question at the end of the form between the Assistive Technology questions and the School Information section. Page4

5 9) Everything you see on the layout is considered an object. There are field labels, fields, boxes, lines, etc. To make room for the Intervener Services field it is easiest to use the multiple object select option with your mouse/mouse + shift to move groups of objects at the same time. One way to do this is to click on one object and then hold down the Shift key while individually selecting the other objects you wish to move. Once you have them all selected, you can click on the group and drag it or use the arrow keys on your keyboard to move it into position. The other way to select multiple objects is to drag the arrow pointer to make a selection box that includes the objects. (You will see them highlight as they join the group.) The selection box does not have to completely surround the objects. (To select only the objects within the selection box use Ctrl+Shift.) Page5

6 10) Once you have your space, select the label from Additional Assistive Technology and use your keyboard copy shortcut to make a copy of it. (Ctrl + C for Windows, Command-C for Mac) 11) Point your pointer where you would like to have the Intervener label and click on the white space then use the paste shortcut (Ctrl + V for Windows, Command-V for Mac) to place a copy of the label you copied. Double click on the text to change the label text. Copy and paste the Yes, No and Unknown radio button grouped responses the same way. THIS NEXT STEP IS IMPORTANT!! Page6

7 12) Double-click on the Yes radio button to open the Inspector to change the field association to Intervener. If the Specify Field window does not automatically open, make sure the DATA tab is open in the Inspector and click on the edit pencil to the right of the Display Data From box. Make sure the Current Table is listed as Child Information and scroll down to choose Intervener and OK. Follow the same steps for the No and Unknown fields. 13) Follow these same steps to add the field to your Single Page form as well as your Child Registry data entry layout. 14) The last place you will need to add the field is to the Census Report that gets sent in to NCDB. Click on the CENSUS REPORT button. (It is generally located on the Child Registry layout and the Single Page layout, but may be labeled by slightly different names.) The button should take you to a spreadsheet layout. Click on the MODIFY button on the righthand side of the layout header bar. Page7

8 15) Click the add [+] button when the Modify Table View window appears. 16) Be sure the Current Table show Child Information in the Add Fields window. Choose the Intervener field and click OK. Page8

9 17) You can scroll to the far right end of the spreadsheet to verify the field was indeed added. For more details on accomplishing certain tasks in FileMaker Pro, the following site has many very helpful videos: Please contact Robbin Bull, with any questions. Page9