Creating Booklets Using Microsoft Word 2013 on a PC
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- Ralf Wells
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1 Creating Booklets Using Microsoft Word 2013 on a PC Booklets are a great way to collect information and graphic samples and format them in a user-friendly publication to share with others. Examples: Collect student samples from class Write a school handbook for students and parents Write instructions on how to complete a project Write a short story For assistance call (909) Ask for a Training Specialist September 6, 2017
2 Preparing the Layout For MAC user s: Open word and search for a Brochure Template. The following instructions are for PC users. 1. Click on the Layout tab and then click on the Page Setup dialog box launcher arrow (bottom right-hand corner of the Page Setup group). The Page Setup dialog box appears. 2. In the Margins tab, select.5 for top, bottom, left, and right margins. 3. In the Orientation section, select the Landscape option. 4. In the Pages section, select Book Fold from the Multiple pages drop-down list. 5. Click the OK button. SBCUSD Information Technology -2-
3 6. Add Insert Page and Section Breaks to your Quick Access Toolbar. a. Click on the arrow in the upper left corner (same level as the file name). b. Click on More Commands and then change Popular Commands to All Commands. c. Find Insert Page Section Breaks, double-click it. d. Click OK. 7. Click on the Breaks button and select ODD Page. This will allow you to create a border on the first page. 8. Click to position the insertion point on page one. 9. On the Design tab, click on the Page Borders button. 10. Select the desired border from the Art drop-down list. You can add color and thickness within the same dialog box. 11. From the Apply To field, select This section First Page Only. 12. Click the OK button. SBCUSD Information Technology -3-
4 Entering the content It is recommended that you fill 4 pages, 8 pages, 12 pages (or any increment of four) to make the booklet print out balanced. For example, this booklet fills 8 pages so that there are no blank pages on the last couple of pages of the booklet. Step-by-Step 1. To add text to your cover page, click within page 1 and enter the desired text and format it to your liking (e.g., font style, font size, bold, center, WordArt, etc.). 2. Position your insertion point on page 3 and begin typing the content you want in the booklet. 3. To create a new page before your text reaches the bottom of the page, press and hold down the Control button while pressing the [Enter] key. 4. To add in the Header of your booklet, position your insertion point on page 3, click the Insert Tab. 5. Click on the Header button (Header & Footer group) and select the header type (e.g., Blank). You are now in the Design Tab. 6. Click to un-highlight the Link to Previous option in the Navigation Group. 7. Enter the desired text in the header area and format to your liking (e.g., center, bottom border). SBCUSD Information Technology -4-
5 8. To add in the Footer, position your insertion point in the Footer at the bottom of page 3, click on the Insert tab, click on the Page Number button. Point to the desired position and then point and click on the desired style (e.g., Plan Number 2 centered). 9. From the Design tab, click to un-highlight the Link to Previous option in the Navigation Group. 10. Click the Save button. Printing the booklet Step-by-Step 1. Click the File tab, and then click Print. 2. Select a printer that can print on both sides of the paper. 3. In the Printer Properties window, select the Print on Both Sides and Binding on Short Edge Or Booklet printing (make sure setup for Short Edge). 4. In the Printer Properties, Page Layout should be 1 on Click Print to complete the print command. See next page SBCUSD Information Technology -5-
6 Printing Notes: You may have an option when using Booklet Printing to select With Application Settings. This means the printer will use what your application process for printing is. This is the easiest way to get the booklet to print properly. SBCUSD Information Technology -6-
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