Chapter 14 PowerPoint: Creating a Basic Presentation

Transcription

1 Chapter 14 PowerPoint: Creating a Basic Presentation The purpose of this lesson is to build a basic presentation containing text, graphics, and transitions. For this lesson the following program will be used: Microsoft PowerPoint 4.0 Objectives: After this lesson, you will be able to: Use PowerPoint to create a presentation utilizing: - Templates - Text - Graphics - Transitions Starting Microsoft PowerPoint: Go to the Apple Menu and select Microsoft PowerPoint under the Programs option. If the "Tip of the Day" screen appears, click "OK" to go on or "Next Tip" to view another tip. If a tip did not appear, that is because the"show Tips at Startup" box is not selected.

2 Selecting a Template: The first screen you see lets you identify if you want to create a new presentation or open an existing presentation. For our purposes, we want to create a new presentation. We also want our new presentation to use a template. To choose a template: Under "Create a New Presentation Using", select "Template" by clicking on the button to the right of the word "Template". Click "OK" You must now choose which template to use for your presentation. You will be presented with a file window. You must find the available PowerPoint templates and choose the one you want. To locate your template: Go to the "Applications" folder and open it. Go to the "Microsoft Office" folder and open it. Go to the "Microsoft Powerpoint" folder and open it. Go to the "Templates" folder and open it. Go to the "Color" folder and open it to see the available colored templates. You should see a list of templates as well as a preview of a template to the left. To view each template, click ONCE on the name of the template. If you click twice, you will apply that template to your presentation (see next page).

3 Once you have identified the template you wish to use: Click once on the template name to select it. Click on the "Apply" button. For this activity, we will use the "Tropical" colored template. You will now be asked to choose the type of slide you wish to use for your first slide. You can have a title slide, a bulleted list slide, a chart slide, etc. For our purposes, we will want a title slide as our first slide. Go to the title slide and click once to select it. Click "OK". Although we have selected the title slide for our first slide, we will use the bulleted list slide for the remainder of our presentation. You should always use a title slide to begin your presentation, but you should use the other types of slides for the rest of the presentation. To identify the other types of slides, simply click once on each type and read the description in the bottom right.

4 You should now see your first slide with your template applied. It will look like the following if you are using the "Tropical" template: You can tell that this is Slide 1 in your presentation by looking at the bottom of the screen. There you should see a bar that tells you what slide you are on at the bottom left and allows you to create a new slide, look at the layout, or choose a new template at the bottom right. Now that we have a title slide, lets fill in the text to add our title. Adding text to a presentation: Click in the box that says "Click to add title". Begin typing the title of your presentation. For this example we will type "My Summer Vacation". It should look like the following:

5 Click in the box that says "Click here to add subtitle". Type in the author of the presentation here. For our example we will type "By Your Name". Adding a new slide: You have now completed the title slide and are ready to go to the next slide. To do this: Click on the "New Slide" button at the bottom right. Choose "Bulleted List" as your slide type and click "OK".

6 Changing slide views: Now that you have two slides, you may want to be able to change your views so that you can see different aspects of your presentation. There are 5 viewing options available: Slides, Outline, Slide Sorter, Notes Pages, and Slide Show. The Slides view shows you what your slide will look like but also allows you to work on your slide. This is the view we have used thus far. The Outline view allows you to see only the text that is included in your presentation. The Slide Sorter view allows you to view all of the slides from your presentation at once. The Notes Pages show any notes that you have written for each slide. Lastly, the Slide Show view shows your slide show as full screen, but you cannot work on your slide in this view. We will use the Slides, Slide Sorter, and Slide Show view in this lesson. To go to the Slide Sorter view: Go to the "View" menu and select Slide Sorter OR Click on the Slide Sorter button at the bottom left of the presentation screen. Outline Notes pages Slide Slide sorter Slide show You should now see your two slides. We are going to use this view to add transitions to our slides. Adding transitions to a slide: You can add transitions to a slide easily. Click once on the slide you want the transition on, in this case Slide 1. Go to the "Tools" menu and select "Transitions".

7 Under "Effect", choose the transition you want. Under "Speed", choose the speed of the transition. Click "OK". For the example below, a medium dissolve effect will be implemented. You should notice a transition icon at the bottom of Slide 1 at this point. Now that we have a transiton, lets go back to Slide 2 and add text. To do this: Double-click on Slide 2. You are now back in Slide view. Click on the area that says "Click to add title" and add a title for that slide. For this example the words "Water Sports" was used. Click on the area that says "Click to add text" and add the first bullet of text. Hit the return to add another bullet of text. To add a sub-bullet, hit the tab key once. To get back from a sub-bullet, hit the"promote" button. In the example, Skiing, Wakeboarding, and Kneeboarding are all primary bullets while Slalom and Doubles are sub-bullets (see next page).

8 Promote button Adding graphics to a slide: Now that we have a few slides, lets add a third slide and add a graphic to it. To do this: Click on the "New Slide" button at the bottom right. Choose "Clip art and Text" as the slide type. Click "OK". Add text in the title portion and text portion of the slide by clicking in those areas and typing. To add the graphic, double-click on the graphic box. Search for your graphic and then Insert it into your slide. If your graphic insert does not work: Go to the "Insert" menu and select "Pictures". Search until you find the graphic you want and click "Insert".

9 In the example below, teh plane graphic was added as well as the text. As in most programs, graphics may be resized or moved. Viewing the slide show: Once the slide show is finished, you will want to view it full screen. To do this: Go to the "View" menu and select "Slide Show". Most of the time you wil want to view "All" of the slides and use the "Manual Advance". Click on "Show" to see your slides. Click the mouse to advance to the next slide. Don't forget to go to the "File" menu and save your slide show. Using the information from this lesson, you can create a presentation that includes a template, graphics, and transitions. While this lesson focused on the basics, you can get very complex using PowerPoint.