ShareScan User Instructions

Transcription

1 ShareScan User Instructions These instructions are not an all inclusive, step by step description of the scanning process because there are so many possibilities. Instead, it is meant to identify basic processes and identify key components. The best way to learn the system is by using it. Sign on to the copier using your department ID as usual if required Figure 1: Copier Log in Screen Using the arrow at the top right of the screen navigate all the way over to ShareScan. It will take two selections. Do not select the online/offline buttons. The system needs to be offline in order to operate correctly. Figure 2: Typical Options Screen

2 Figure 3: Scan, as opposed to, ShareScan Option Screen On the ShareScan screen you will be prompted with log in information. Your user name and passwords will be the same as your windows log in. Your password will be updated automatically when you change your password on your workstation. Select the mini keyboard to the right of the User Name field. Figure 4: ShareScan Log in Screen

3 Begin typing in your name and a dropdown menu will appear. Sometimes it takes a bit, so be patience. Select, with your finger, the desired login. Figure 5: User Name Log In Example You have two options to continue to the password prompt. You may do one of the following. 1. This is the return key. It will return you to the initial ShareScan login screen, Figure 4. You will need to select the keyboard on the password line to input your name. 2. The RECOMMENDED way is to select the right arrow which simply takes you to the password input screen. 2 1 Figure 6: User Name Example

4 Few keys of note on the keyboard: 1. The X will erase all of the entry in the field. The back arrow is the backspace. 2. The up arrow is the shift key. Notice when you select it all of the keys on the keyboard change to upper case. This is for one character only as it immediately changes back to lowercase. After you have completed your password, select the enter key. 1 2 Figure 7: Password Input Screen Example The user is returned to the ShareScan login screen. The domain needs to always be Shastalink. Now select the login screen.

5 Figure 8: Example of Completed Log in Screen If you mistyped your password, which is not hard to do while you are getting used to the keyboard, you will receive a Failed to authenticate the user error. Re enter your password by: 1. Selecting the keyboard on the password line 2. Select the X to eliminate all of the text 3. Retype your password. Watch that a character is recognized each time you type. The keyboard actually responds to a quick tap better than a press. 4. NOTE: The error message will remain until you select the login button again. Figure 9: Example of Login Failure

6 ShareScan s main screen. 1. Categories to the left address paper size, orientation, duplexing, etc. Notice the up and down scrolling arrows for additional options. 2. Categories to the right are preconfigured destinations for your documents. a. You can them to anyone as an attachment. i. The default is a PDF. ii. As the user, you may change it to TIF or other file options b. Send it to someone s Dropbox i. You must already have permissions to the folder ii. The folder must reside on the network and not on your local machine. iii. If you would like to scan to our box, and it is not listed, please submit a hotline ticket. c. Scan to a file folder i. This option enables departments to quickly scan to standard folders for their work. ii. It is up to the department to establish file naming conventions iii. If you would like to scan to a particular department folder, and it is not listed, please submit a hotline ticket. d. Scan to Excel i. You can take a printed document with rows and columns and it will create a spreadsheet. It may not be 100%, but it is truly amazing. ii. The default is Excel 2007 or above, meaning a file extension of.xlsx. iii. As the user, you may modify the extension to the version. e. Scan to Word i. You can take a printed document and it will create a Word document. It may not be 100%, but it is truly amazing. ii. The default is Word 2007 or above, meaning a file extension of.docx. iii. As the user, you may modify the extension to the version. Figure 10: Main Option Screen

7 Figure 11: Left Hand Side Categories (1/2) Figure 12: Left Hand Side Categories (2/2)

8 To duplex scroll down to second page, select the two side option, select double calendar. After you log out the settings will return to single sided as it is the default. Examples of the actual process may be viewed on the ShareScan simulator. Option buttons on the actual scan screen: 1. Scan additional documents 2. Delete a page 3. Rotate document 4. Scanner Settings

9 Once your scan is complete, you are returned to this screen. 1. Log out of ShareScan 2. Done will return you to the main option screen 3. New Document will allow you to scan more with the same settings including destination. 4. New Destination will send the documents you just scanned somewhere else. Once you have logged out, you will return to this screen. Selecting the right arrow once, will return you to the typical copier option screen.

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