Web Fixed Asset Operator User Manual

Transcription

1 Web Fixed Asset Operator User Manual

2 Web Fixed Asset System Operator User Guide Introduction This new system does not need any installation to the computer. What you need is Internet browser (eg: Internet Explorer) Login to the system 1. Open Internet Explorer and type URL 2. Login with your username and password 3. Choose the operating centre to work on.

3 Main Page Notification Show the current operating centre you working. Show the current financial year end for the operating centre. You can change the operating centre by clicking this link. These are some notification to show the status of the overall Asset in the operating centre.

4 Operator User Guide The operator can perform below action:- 1. Create New Asset 2. Transfer Out Asset 3. Dispose/Deletion Asset 4. Rollback Transfer Out or Dispose/Deletion Asset 5. Resubmit Rejected New Asset by Manager or Accountant(HQ) 6. Discard Accountant(HQ) Rejected Asset 7. Add Add-Ons Asset for the main asset 8. Edit Division/ Location 9. Rollback Edit Changes

5 Create New Asset 1. Go to Asset -> New Asset -> Create New Asset

6 2. Key in the new asset details. 3. Click Create when done key in all the asset details. 4. Asset is created and pending the Manger approval.

7 5. In the Notifications Page, it will show 1 New Asset pending the manager approval.

8 Transfer out Asset 1. Go to Asset->Active Asset Register. Find the asset you want to transfer. Then click the View icon for the asset you want to transfer out. 2. Click the Transfer Out button.

9 3. Fill in the Transfer data and submit it by clicking Transfer button. 4. The system will ask confirmation for the Transfer. Click OK to confirm the transfer. 5. In the Notifications Page, it will show 1 Transfer Out Asset pending the manager approval.

10 Dispose/Deletion Asset 1. Go to Asset->Active Asset Register. Find the asset you want to dispose/delete. Then click the View icon for the asset you want to dispose/delete. 2. Click the Dispose button.

11 3. Fill in the Dispose/Deletion data and submit it by clicking Dispose button. 4. The system will ask confirmation for the Dispose/Deletion. Click OK to confirm the dispose/deletion. 5. In the Notifications Page, it will show 1 Disposal/Deletion Asset pending the manager approval.

12 Rollback Tranfer Out or Dispose/Deletion Asset 1. In the Notification page, click the Transfer Out or Disposal/Deletion Asset pending manager approval link. OR Go -> Transfer Out -> Pending Transferor Approval

13 Go -> Disposal/Deletion -> Pending Manager Approval 2. Select the asset you want to rollback in the Pending Transferor Approval or Pending Manager Approval by clicking View icon.

14 3. Click the Rollback button. 4. The system will ask confirmation for the Rollback. Click OK to confirm the rollback.

15 Resubmit Rejected New Asset by Manager or Accountant(HQ) 1. New Asset Rejected by manager or accountant can be resubmitting. 2. Go Asset-> New Asset -> Manager Rejected Assets / Accountant Rejected Assets

16 3. Click View icon in Manager Rejected Listings/Accountant Rejected Listings 4. Click Resubmit.

17 5. Re-update the wrong data and click Resubmit.

18 Discard Accountant Rejected Asset 1. Go Asset->New Asset -> Accountant Rejected Assets 2. Click View icon. 3. Click Discard button. 4. Enter the discard reason and click Discard to submit. 5. The system will ask confirmation for the discard. Click OK to confirm the discard.

19 Add Add-Ons Asset for the main asset 1. Go to Asset -> Active Asset Register 2. Find the main asset you want the add-ons attach to in the active listing. Then click View icon for the asset.

20 3. Click the Addon button. 4. Fill up the add-ons data and submit it by clicking submit button. 5. The system will ask confirmation for the Addon. Click OK to confirm the addon.

21 Edit Division/Location 1. Go to Asst -> Active Assets Register 2. Click View icon.

22 3. Click Edit button to edit the asset. 4. Make the changes and click Save.

23 5. After save will show what have been changes and is pending manager approval.

24 Rollback Edit Changes 1. In the Notifications Page, it will show 1 Asset Changes pending the manager approval. Click the (1 Asset) link. 2. It will show the Change Pending Approval Listings. Click the View icon.

25 3. Click the Rollback Changes button 4. The system will ask confirmation for the rollback. Click OK to confirm the rollback.