WritePad Pro 3.0 for iphone and ipod Touch

Transcription

1 WritePad Pro 3.0 for iphone and ipod Touch USER S GUIDE Copyright PhatWare Corp. All Rights Reserved.

2 Copyright PhatWare Corporation. All rights Reserved. PhatWare Corp. 530 Showers Drive Suite 7 #333 Mountain View, CA USA Telephone: (650) Web: Support: support-2@phatware.com Sales: sales@phatware.com WritePad Pro, and PhatWare are either a registered trademark or a trademark of PhatWare Corp. All other product and company names herein may be trademarks or registered trademarks of their respective owners and should be noted as such. WritePad Pro is copyrighted and all rights are reserved. Information in this document is subject to change without notice and does not represent a commitment on the part of PhatWare Corporation. The software described in this document is furnished under a license agreement. The document cannot in whole or in a part, be copied, photocopied, reproduced, translated, or reduced to any electronic medium or machine-readable form without prior consent, in writing, from PhatWare Corporation. PHATWARE CORPORATION MAKES NO WARRANTIES, EITHER EXPRESS OR LIMITED, REGARDING THE DESCRIBED COMPUTER SOFTWARE PACKAGE, ITS MERCHANTABILITY, OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. THIS WARRANTY PROVIDES YOU WITH SPECIFIC LEGAL RIGHTS. THERE MAY BE OTHER RIGHTS THAT YOU MAY HAVE WHICH VARY FROM STATE TO STATE. 2

3 Table of Contents Table of Contents General Features...5 Overview... 5 System Requirements... 6 Installation... 6 Installing WritePad... 6 Working With Folders...7 Adding New Folders... 7 Searching Folders... 9 Sorting Folders Deleting Folders Changing Folder Properties Main Options Using WritePad Affairs...13 Opening an Affair File Searching Affairs Files Sorting Affairs Files Affairs Folder Options Editing Affairs Files Affair File Toolbar Buttons Sending a file via WiFi Sending s Copying and Pasting Affairs Using WritePad Events...22 Opening an Event File Searching Events Files Sorting Events Files Events Folder Options Editing Events Files Using the Get Current Location option Event File Toolbar Buttons Copying and Pasting Events Using WritePad Notes...32 Opening a Note File Searching Notes Files Sorting Notes Files Notes Folder Options Note File Toolbar Buttons Notes Options Text Editing Settings Importing/Exporting PhatNotes to/from Notes Importing Notes from PhatNotes Exporting Notes to PhatNotes

4 Table of Contents Copying and Pasting Notes Using WritePad Voice Notes...40 Searching Voice Note Files Sorting Voice Note Files Folder Options Editing Voice Note Settings Voice Note File Toolbar Buttons Recording a Voice Note Playing a Voice Note ing a Voice Note Using WritePad Editor...47 Quick Start Guide View mode Handwriting mode Keyboard mode Handwriting Recognition Alternatives Window Punctuation keyboard Recognition Toolbar Buttons Edit Menu Undo/Redo Commands Using Gestures Using Shorthand Shorthand Editor Editing in Keyboard Mode WritePad Editor Options WritePad Editor Settings User Dictionary Autocorrector Word List Editor Edit Shorthand List Manage User Data Accessing WritePad Pro files from the desktop PC...77 Overview Downloading/uploading WritePad files Importing/Exporting Microsoft Outlook folders to/from WritePad Importing a folder from Outlook to a WritePad Pro Folder Exporting Affairs/Events/Notes

5 General Features General Features Overview WritePad Professional Edition is a combination of WritePad Affairs, WritePad Notes, and WritePad Events. It also features Voice Notes. The data can be organized in multiple folders, which can be sorted by type, name, and color. Affairs folders assist users with organizing daily tasks, jobs, and contracts. Users can create, edit, and view items in landscape or portrait mode; sort items by due date, subject, priority, color, category, and status; and filter by text found in the subject. Events folders enable users to create, edit, and view events in landscape and portrait mode; sort events by date, subject, priority, color, and category; filter events by characters or words found in the subject. While creating events a user can obtain a current location using iphone navigation feature, insert a new or an existing photograph, and associate contact with the event. Notes folders allow creating, editing, and viewing notes on an iphone. Notes can be edited in ether landscape or portrait mode and sorted by subject, color, and category and filter notes by characters or words found in the subject. Voice Notes folders can be used to record and play back voice notes and memos. Each voice note can have name, color and importance properties and can be organized by name, color, priority, creation, and modification dates. WritePad Pro uses the WritePad text editor developed specifically for iphone and featuring handwriting recognition input for cursive, print, and mixed handwriting styles, in addition to an iphone soft keyboard. Advanced features of WritePad's handwriting recognition engine include an intelligent handwriting recognition engine which improves recognition quality over time, and an auto-corrector which automatically fixes common spelling and recognition errors, a spell checker, and a shorthand feature which allows users to perform editing commands, insert current 5

6 General Features date and time and repetitive text by writing a short name and drawing a circle around it, and simple gestures to perform standard editing commands. In the beginning the recognition quality may depend on your style and how comfortable you feel writing on the iphone screen with your finger; however the more you use it, the better it will become as the software will adapt to your patterns. In addition, you can use simple finger gestures to select text, cut, copy, paste, insert special characters such as space and return, invoke the spell checker for the selected word, correct recognized text, and more (see the Using Gestures section below for a complete list of gestures). System Requirements Apple iphone or ipod Touch (any generation) Apple iphone OS 3.0 or later Installation This section provides instructions on how to install, register, upgrade, and uninstall WritePad Pro on your system. Please read these instructions carefully before installing WritePad Pro. Installing WritePad 1. On your iphone access the Apple itunes App Store and select the WritePad Pro application. 2. Touch the BUY button. It will change to the INSTALL button; touch it again. 3. When download begins itunes will prompt for your login name and password. 4. Once installation is complete, the WritePad Pro icon will be added to your home screen. Touch the WritePad Pro icon to start the application. You can also purchase the application in itunes app store on the desktop computer and synchronize the content with your iphone or ipod Touch. 6

7 Working With Folders Working With Folders WritePad supports four types of folders: Affairs, Events, Notes, and Voice Notes. When you start the application for the first time, four default folders, one of each kind, are created. You can add new folders, rename existing folders, assign folder color, sort and group folders by name, date, type and color, and search folders by name. Adding New Folders You can add additional folders and select which of the above applications you want to save each folder in. To add a folder, touch the new folder icon Folder screen appears.. The New Type the Folder Name and select the Folder Type and the Folder Color.

8 Working With Folders If you copied data to the clipboard and want to paste them into the new folder, turn ON the Import Clipboard Data option. See the Copying and Pasting section of the selected folder type for information on copying items from an existing folder. Touch Save and the new folder will appear on the main screen. 8

9 Working With Folders Searching Folders To search for a folder, either touch the search area at the top of the screen if visible. If not visible, touch the search icon. The keyboard will appear. Type a folder name. As you type, only the possible folder names will appear on the screen, as shown below. Search looks for sequence of entered letters anywhere in the word, not just the beginning. 9

10 Working With Folders To remove the sort filter, touch the Cancel button. Sorting Folders To sort the folders, touch the Sort icon. The sort scrollwheel appears. 10

11 Working With Folders You can select a new sorting preference by touching the scrollwheel, or reverse the sort order of the current sorting preference by touching the sort icon. Deleting Folders To delete a folder, touch the Edit button, then touch the delete icon row you want to delete, then touch the delete key. in the folder Changing Folder Properties To change the properties of a folder, touch its Properties button. Each folder type has its own set of Options. See the applicable Folder Options section below for the options available for the selected Folder. Main Options 11

12 Working With Folders To go to the Options window, tap on. Share My Files - if ON the files on your iphone can be accessed from your desktop computer on the local network. Note that this option is disabled if iphone is not connected to the local WiFi network. Entering the URI shown into a browser will allow you to access your WritePad files from your computer, similar to using WritePad Sync Lite, as shown above. Keep Awake - turn ON to prevent the device from entering idle mode while sharing your files. Note that if the device is not connected to an external power source, make sure not to leave the WritePad application running on your iphone if the Keep Awake switch is ON for a long time, as the device will not hibernate and your battery will be drained quickly. Require Password - when turned ON, will require a password to be entered before uploading or downloading files. Whenever you require access to the iphones File Server to see and access your files, it will ask for this password. The password must be at least two characters long. Single character passwords are not accepted. (When using WritePad Sync Lite, it also asks for a username. This field can be ignored.) Group Folders - if ON, the folders will be arranged in the sort order determined on the Folder page, with the sort title above each sort group. Text Editing Settings - See the WritePad Editor Options section for more information. 12

13 Using WritePad Affairs Using WritePad Affairs Use the Affairs folder to organize your affairs (tasks, jobs, contracts, etc.) You can view and edit your affairs in landscape and portrait modes using either WritePad handwriting recognition or the standard iphone keyboard for text input. You can sort affairs by due, completion, and start dates, subject, priority, status, percent completed, and actual or total work hours in ascending or descending order. You can also copy and paste text between text fields, or filter affairs by characters or words found in the subject. In addition, Affairs can be exported (imported) as a CSV file and later transferred to a desktop computer (see Accessing WritePad Pro Files from the desktop section). This CSV file is compatible with Microsoft Outlook Tasks CSV files, allowing the importing/exporting of tasks from/to Outlook. Any affair can be sent via with the touch of a single button. In progress Cancelled Completed Low Priority Completed Past Due Private High Priority Waiting Status Deferred 13

14 Using WritePad Affairs Opening an Affair File To create a new affair press the New Affair button in the toolbar and start writing (if using handwriting recognition mode) or typing (if using the keyboard mode). To view/modify an existing Affair touch the desired affair subject row. Searching Affairs Files To search for an Affair file, either touch the search area at the top of the screen if visible. If not visible, touch the search icon. The keyboard will appear. Type a file name. As you type, only the possible file names will appear on the screen. Search looks for sequence of entered letters anywhere in the word, not just the beginning. Sorting Affairs Files To sort the files, touch the sort icon. The sort scrollwheel appears. The sort options are: Subject Status Priority Due Date Start Date Completion Date Category Color (Even if Use Item Color is turned off in the Folder Options window). % Complete To reverse the selected sort option, touch the sort icon to open the scrollwheel, then touch the sort icon again. The selected sort sequence will be reversed. Affairs Folder Options Touch the Options icon to adjust the Affairs Folder Options. 14

15 Using WritePad Affairs Folder Name - Tap in the window to change the current folder name. Folder Color - Touch the preferred folder color. Group Affairs - if ON, the files will be grouped according to the selected sort order, with the title of each sort type above each group. (See Sorting Affair Files, above.) Hide Completed - if ON, completed affairs will not be shown. Hide Private - if ON, affairs set to Private will not be shown. Hide Cancelled - if ON, cancelled affairs will not be shown. Show Complete Box - if OFF, the box in the right side of each affairs file will not be shown. Use Item Color - Each file row will show the select color. (To change a file color, open a file and touch Edit.) 15

16 Using WritePad Affairs Editing Affairs Files To add addition information to a file, open an Affair file and touch Edit. All possible Affair content will appear. The items not used will not appear after editing is done, except for these default items: File icon File name Status Priority Private (on or off) Color Once an item is used, you can change the item by touching the item without first having to touch Edit (except for the file name). 16

17 Using WritePad Affairs The icon can be changed by touching the icon button. Delete an item by touching the delete icon then touching the Delete button that appears. Reminders are done through "push" notifications. To create and receive reminders the device must be online (wifi or cellular) and must be allowed to accept push notifications for WritePad applications in order to receive reminders. The reminder is actually created on the PhatWare server and then sent to the device by the server at the specified time. Depending on the network performance at the reminder time, reminders may be delayed by up to 5 minutes. The contacts will come from the iphone Contacts application. Private - If ON, will not appear in the Affairs files list if the Hide Private option in the Folders Options window is also ON. 17

18 Using WritePad Affairs Affair File Toolbar Buttons New File - To add a new Affair file. You are given the option to either start a new generic file or copy the currently open file. WiFi - To upload the Affair file onto another device that is running WritePad Pro on the same local WiFi network. See the Sending a file via WiFi section below. Send Mail - Sends the Affair file content via . Delete - Deletes the current Affair file after confirming. Sending a file via WiFi Open a file then touch the WiFi icon. The list of available devices appear. Select a device to start uploading. 18

19 Using WritePad Affairs The receiving device will get a message once the item is uploaded. 19

20 Using WritePad Affairs NOTE: if there are more than one database of the type of the item that is being uploaded: If the selected database is of the same type as the uploaded item, the new item will be created in this database. If a different database is selected or no database is selected, then the new item is created in the first found database of the same type. Sending s Open a file and touch the Send Mail icon the title of the Affair file in the Subject line.. Your account will open with 20

21 Using WritePad Affairs Enter the addressee(s) and touch Send. NOTE: If you have not configured your account yet, the iphone will first bring up the account set-up screen. Copying and Pasting Affairs You can copy all the affairs files and paste them into the same folder or another Affairs folder. 1. Open the desired Affairs folder and touch the Disk button in the toolbar. 2. Touch the Copy All Affairs button. 3. If desired, open another Affairs folder, and touch the Disk button in the toolbar. 4. Touch the Paste From Clipboard button. 5. Choose either to Replace Existing Affairs or Keep Existing Affairs. 6. The pasted affairs are now in the current Affairs folder. 21

22 Using WritePad Events Using WritePad Events Use the Events folder to record various life events, such as appointments, meetings, phone calls, tasks, etc. Each event may contain type, subject, start time, duration, note, contacts, categories, and more. You can take a new picture, or select a picture from your photo library to associate it with the event. In events you can mark your current location on the map using the iphone navigation feature. Events can be viewed and edited in landscape or portrait mode using either WritePad handwriting recognition or the standard iphone keyboard for text input. You can sort and group events by start time, subject, event type, priority, category, or duration in ascending or descending order. You can also copy and paste text between text fields, or filter events by characters or words found in the subject. In addition, Events can be exported (imported) as a CSV file and transferred to a desktop computer (see Accessing WritePad Pro Files from the desktop section). This CSV file is compatible with Microsoft Outlook Journal CSV files, allowing the importing/exporting of Journal entries from/to Outlook. 22

23 Using WritePad Events Low Priority Private Status High Priority Opening an Event File To create a new event press the New Event button in the toolbar and start writing (if using handwriting recognition mode) or typing (if using the keyboard mode). To view/modify an existing Event touch the desired event subject row. Searching Events Files To search for an Event file, either touch the search area at the top of the screen if visible. If not visible, touch the search icon. The keyboard will appear. Type a file name. As you type, only the possible file names will appear on the screen. Search looks for sequence of entered letters anywhere in the word, not just the beginning. Sorting Events Files 23

24 Using WritePad Events To sort the files, touch the sort icon. The sort scrollwheel appears. The sort options are: Start Time Subject Event Type Priority Category Color (Even if Use Item Color is turned off in the Events Folder Options window). Duration To reverse the selected sort option, touch the sort icon to open the scrollwheel, then touch the sort icon again. The selected sort sequence will be reversed. Events Folder Options Touch the Options icon to adjust the Events Folder Options. 24

25 Using WritePad Events Folder Name - Tap in the window to change the current folder name. Folder Color - Touch the preferred folder color. Group Events - if ON, the files will be grouped according to the selected sort order, with the title of each sort type above each group. (See Sorting Event Files, above.) Hide Misc Fields - if ON, when editing an Events file, the four optional miscellaneous fields will not appear. Hide Private Events - if ON, events set to Private will not be shown. Use Item Color - Each file row will show the selected color. (To change a file color, open a file and touch Edit.) Editing Events Files To add addition information to a file, open an Event file and touch Edit. All possible Event content will appear. The items not used will not appear after editing is done, except for these default items: File icon File name Start date and time 25

26 Using WritePad Events Priority Private (on or off) Color Once an item is used, you can change the item by touching the item, without first having to touch Edit (except for the file name). 26

27 Using WritePad Events The icon can be changed by touching the icon button. Reminders are done through "push" notifications. To create and receive reminders the device must be online (wifi or cellular) and must be allowed to accept push notifications for WritePad applications in order to receive reminders. The reminder is actually created on the PhatWare server and then sent to the device by the server at the specified time. Depending on the network performance at the reminder time, reminders may be delayed by up to 5 minutes. Instead of using an icon from list provided, you can use any picture from the iphone Photo Albums. The contacts will come from the iphone Contacts application. Delete an item by touching the delete icon then touching the Delete button that appears. Private - If ON, the file will not appear in the Events files list if the Hide Private Events option in the Folders Options window is also ON. Touch Get Current Location to see your current location using Google Maps, in Map, Satellite, and Hybrid mode. See the Using the Get Current Location Option section, below, for more information. 27

28 Using WritePad Events Using the Get Current Location option 1. Open an Event file, then touch the Edit button. 2. Touch Get Current Location. A Google map appears with a red pin at your current location. Touch OK to search for your current location. If you choose Don't Allow, the map view will close and you will be returned to your Note. NOTE: Your device must be connected to the Internet to view the map. 3. To move the map, drag your finger on the map. You can also double tap on the map to expand your view. 4. To save a location shown on the map, tap on the pin icon. 5. Tap or drag your finger to the area of the map to the address you want to save. A red arrow will show the current location of your finger as you drag. 28

29 Using WritePad Events 6. Once you have moved the arrow to the chosen location, the arrow will change to a red pin. 7. Tap on Save. 8. The Event File screen will return with the selected address in the Event Location window. 29

30 Using WritePad Events Event File Toolbar Buttons New File - To add a new Event file. You are given the option to either start a new generic file or copy the currently open file. WiFi - To upload the Event file onto another device that is running WritePad Pro on the same local WiFi network. Send Mail - Sends the Event file content via . If a picture is associated with the event, it will also be sent. Delete - Deletes the current Event file after confirming. Copying and Pasting Events 30

31 Using WritePad Events You can copy all the events and paste them into the same folder or another Events folder. 1. Open the desired Events folder and touch the Disk button in the toolbar. 2. Touch the Copy All Events button. 3. If desired, open another Events folder, and touch the Disk button in the toolbar. 4. Touch the Paste From Clipboard button. 5. Choose either to Replace Existing Events or Keep Existing Events. 6. The pasted events are now in the current Events folder. 31

32 Using WritePad Notes Using WritePad Notes Use the Notes Folder to organize your notes. You can view and edit your notes in landscape and portrait modes using either WritePad handwriting recognition or the standard iphone keyboard. You can sort notes by creation date, modification date, subject, category, color or priority in ascending or descending order. You can also copy and paste text between notes, or filter notes by characters or words found in the note title. In addition, you can export (import) notes as CSV files and transfer it to a desktop computer see (see Accessing WritePad Pro Files from the desktop section). Any note can be sent via with a touch of a single button. High Priority Private Low Priority Status 32

33 Using WritePad Notes Opening a Note File To create a new note press the New Note button in the toolbar and start writing (if using handwriting recognition mode) or typing (if using the keyboard mode). To view/modify an existing Note touch the desired note subject row. Searching Notes Files To search for a Note file, either touch the search area at the top of the screen if visible. If not visible, touch the search icon. The keyboard will appear. Type a file name. As you type, only the possible file names will appear on the screen. Search looks for sequence of entered letters anywhere in the word, not just the beginning. Sorting Notes Files To sort the files, touch the sort icon. The sort scrollwheel appears. The sort options are: Modified Created Subject Category Color (Even if Use Item Color is turned off in the Folder Options window). Priority To reverse the selected sort option, touch the sort icon to open the scrollwheel, then touch the sort icon again. The selected sort sequence will be reversed. Notes Folder Options Touch the Options icon to adjust the Notes Folders Options. 33

34 Using WritePad Notes Folder Name - Tap in the window to change the current folder name. Folder Color - Touch the preferred folder color. Group Notes - if ON, the files will be grouped according to the selected sort order, with the title of each sort type above each group. (See Sorting Notes Files, above.) Use Item Color - Each file row will show the select color. (To change a file color, open a file and touch Edit.) Hide Private Notes - if ON, Notes set to Private will not be shown. 34

35 Using WritePad Notes Note File Toolbar Buttons Undo - Undoes the last editing actions (up to 20 levels). Spell Check - if a single word is selected shows alternatives, otherwise shows the Last Recognition Results window. Also applicable in the keyboard mode. Recognition mode - toggles recognition mode: mixed, capital letters only, numbers only (including punctuation) and Internet (no spaces). Also applicable in the keyboard mode. WiFi - To upload the Event file onto another device that is running WritePad Pro on the same local WiFi network. Send Mail - sends the Note content via . 35

36 Using WritePad Notes Delete - Deletes the current Note file after confirming. Options - opens the Options window. See the Notes Options section, below. Notes Options To change the options to a Notes file, open the Note file and touch the Options icon. Note Color - Touch the preferred file row color which will appear in the Notes Files window. Private - If ON, will not appear in the Notes files list if the Hide Private Events option in the Folders Options window is also ON. Priority - Can choose high, normal, or low. Add Category - Touch the Add Category window to add a category from the categories list. To delete a category, touch the icon, then touch the delete button that appears. Text Editing Settings To access the Editor Settings, touch the WritePad Editor Settings row in the Options view. See the WritePad Editor Options section for more information. Importing/Exporting PhatNotes to/from Notes Importing Notes from PhatNotes 36

37 Using WritePad Notes 1. Start PhatNotes, select the desired notes database, then choose the File/Import & Export menu. 2. In the Import and Export Wizard select Export to a Comma Separated Values (CSV) format and touch Next. 3. In the Export to File dialog, enter the desired file name and check the Save as UNICODE box. 4. Finish the Export to File wizard using the default options. 5. Upload the CSV file onto the device using WritePad Sync Lite software (WritePad Sync Lite can be downloaded from PhatWare web site at 6. From the Notes folder, touch the Disk button in the toolbar. 7. In the Notes Admin view enter the name of the.csv file you have copied onto the iphone and touch the Import Notes from CSV row. The file name is casesensitive. Note that the CSV file must not exceed 3MB in size. 37

38 Using WritePad Notes 8. You can choose to delete all (or just filtered) events before importing, or keep your existing entries. 9. Depending on file size import may take some time. When import successfully completes, the WritePad Notes view will be automatically activated. Exporting Notes to PhatNotes 1. From the Notes folder, touch the Disk button in the toolbar. 2. Type a name in the window. 3. Touch the Export All Notes row. Note that the CSV file must not exceed 3MB in size. 4. A confirmation message will appear when the export is finished or in the case of an error. 5. Start PhatNotes, then choose the File/Import & Export menu. 38

39 Using WritePad Notes 6. In the Import and Export Wizard select Import from a Comma Separated Values (CSV) format and touch Next. 7. In the Import from File dialog, enter the desired file name. 8. Finish the Import from File wizard using the default options. Copying and Pasting Notes You can copy all the notes and paste them into the same folder or another Notes folder. 1. Open the desired Notes folder and touch the Disk button in the toolbar. 2. Touch the Copy All Notes button. 3. If desired, open another Notes folder, and touch the Disk button in the toolbar. 4. Touch the Paste From Clipboard button. 5. Choose either to Replace All Notes or Keep Existing Notes. 6. The pasted notes are now in the current Notes folder. 39

40 Using WritePad Voice Notes Using WritePad Voice Notes Use the Voice Notes folder to record and play voice notes. You can pause and resume the recording of a single voice note. You can sort and group voice notes by modified or created time, subject, priority, category, or color in ascending or descending order. You can add and change information about each voice note such as subject, priority, color, and category. You can also a Voice Note as an attachment. High Priority Private Low Priority Status Searching Voice Note Files To search for a Voice Note file, either touch the search area at the top of the screen if visible. If not visible, touch the search icon. The keyboard will appear. Type a file name. As you type, only the possible file names will appear on the screen. Search looks for sequence of entered letters anywhere in the word, not just the beginning.

41 Using WritePad Voice Notes Sorting Voice Note Files To sort the files, touch the sort icon. The sort scrollwheel appears. The sort options are: Modified Created Subject Category Color (Even if Use Item Color is turned off in the Folder Options window). Priority To reverse the selected sort option, touch the sort icon to open the scrollwheel, then touch the sort icon again. The selected sort sequence will be reversed. Folder Options Touch the Options icon to adjust the Voice Note Folder Options. 41

42 Using WritePad Voice Notes Folder Name - Tap in the window to change the current folder name. Folder Color - Touch the preferred folder color. Group Notes - if ON, the files will be grouped according to the selected sort order, with the title of each sort type above each group. (See Sorting Voice Note Files, above.) Use Item Color - Each file row will show the selected color. (To change a file color, open a file and select the color under the Voice Note Settings area.) Hide Private Notes - if ON, Voice Notes set to Private will not be shown. Editing Voice Note Settings To change settings to a Voice Note, open a Voice Note file. 42

43 Using WritePad Voice Notes Delete an item by touching the delete icon then touching the Delete button that appears. Private - If ON, will not appear in the Voice Notes files list if the Hide Private Voice Notes option in the Folders Options window is also ON. Autoplay if ON, the audio will automatically play when the Voice Note file is opened. Voice Note File Toolbar Buttons New File - To start recording a voice note. See Recording a Voice Note below for more information. WiFi - To upload the Voice Note file onto another device that is running WritePad Pro on the same local WiFi network. Send Mail - Sends the Voice Note file content via . See ing a Voice Note below for more information. Delete - Deletes the current Voice Note file after confirming. 43

44 Using WritePad Voice Notes Recording a Voice Note From the Voice Notes files list or from the Voice Notes Settings, tap the New Voice Note button. NOTE: If recording from the Voice Notes Settings, you will have the option to keep the settings of the currently opened Voice Note. Tap the record button to begin recording. To pause the recording, touch the pause button. When complete, tap the stop button. Playing a Voice Note If the Autoplay setting is ON, simply open the Voice Note to play the voice note. If the Autoplay setting is OFF, open the Voice Note, then touch the play button. 44

45 Using WritePad Voice Notes To pause the Voice Note, touch the pause button. To stop the Voice Note, touch the stop button. ing a Voice Note Open the voice note to and tap the icon. 45

46 Using WritePad Voice Notes The voice will be a.wav attachment. To add addressees or change the subject, tap on the desired field. To add an addressee from your contact list, tap the contact icon. 46

47 Using WritePad Editor Using WritePad Editor Quick Start Guide You can use WritePad Editor in three basic modes by selecting one of the buttons on the right side of the title bar in any window that requires text entry: View mode Use up and down strokes to scroll text up and down. You can also tap on underlined phone numbers to dial, URLs to open, and addresses to send s. Handwriting mode (See the Handwriting Recognition section below, for more details.) To position the cursor, touch once at the desired location. To enter text, simply write anywhere on the screen: cursive, print, and mixed handwriting styles are supported. You can write one or more words per recognition session, but always complete the entire word in each session. When you stop writing in the Recognition Delay time, handwriting will be converted to the digital text, which will appear at the current cursor location. Letters of the same word can be written on top of each other. This makes is easier to write long words which do not fit on the screen. For this to work, the Separate Letters option must be OFF. To adjust recognizer settings, touch the Options button in the toolbar. To scroll up, use a long up stroke (the Scroll Up gesture). To scroll down, use a long down stroke (the Scroll Down gesture). To select a word, double tap on the desired word. To use the cut/copy/paste/select commands, touch and hold your finger on the screen until the magnifying glass appears, then removing your finger from the screen, then selecting the command.

48 Using WritePad Editor To enter the selection mode, touch and hold your finger on the screen until the Edit menu appears, then touch the Select button. The editor will enter the selection mode allowing you to touch and drag your finger over the desired text to select it. To perform undo/redo actions shake the device. To delete a character before the current cursor location or at the last stroke while writing, use a long left gesture (the Backspace gesture). To delete all handwritten text before recognition in case of an error, use a horizontal left-right gesture (the Backspace gesture). To spell check selected words, use a check mark gesture (the Spell Check gesture). To undo last recognition results, use an up-down gesture (the Undo gesture). To insert a return character, use a short down-long left gesture (the Return gesture). To insert a space character, use a short down-long right gesture (the Space gesture). To select all text in the edit control, use a diagonal gesture from bottom-left corner to top-right and back (the Select All gesture) or touch and hold your finger on the screen until the Edit menu appears, then touch the Select All button. To use built-in calculator, write something like " ="... The = symbol at the end of the equation is required to invoke the calculator. To switch recognition modes touch the Mode button in the toolbar. Available modes are: Mixed, Upper Case characters only, Numbers only (including punctuation), and Internet (no spaces, special internet dictionary). To dial a phone number, double touch the underlined phone number; to open a URL, double touch the underlined URL; to send , double touch the underlined addresses. To insert a Shorthand, write a shorthand name and draw a circle around it. Keyboard mode To position the cursor, touch once at the desired location. To enter text use the touch keyboard as in any other iphone application. Multi-word suggestions will appear above the keyboard. Touch one of the suggested words to insert into the document. 48

49 Using WritePad Editor Use up and down strokes to scroll text up and down like in view mode. To select a word, double tap on the desired word. To use the cut/copy/paste/select commands, touch and hold your finger on the screen until the magnifying glass appears, then removing your finger from the screen, then selecting the command. To enter the selection mode, touch and hold your finger on the screen until the Edit menu appears, then touch the Select button. The editor will enter the selection mode allowing you to touch and drag your finger over the desired text to select it. To spell check selected words, touch the Spell Check button in the toolbar. To undo last editing action shake the device. To dial a phone number, double touch the underlined phone number; to open a URL, double touch the underlined URL; to send , double touch the underlined addresses. Handwriting Recognition Alternatives Window While in Handwriting Mode, for all windows that requires text entry, the Recognition Alternatives window automatically appears at the end of the recognition session, before the results are sent to the editor if the Show Alternatives option is ON. If the Show Alternatives option is OFF, you can bring up the Alternatives window by using the Spell Check gesture or the Spell Check button in the toolbar after recognition results appear in the editor. 49

50 Using WritePad Editor The window displays multiple alternatives returned by the recognizer and/or spell checker for each recognized word. It also contains and buttons. Use this window if a wrong result returned by the engine for quick corrections; it is very likely that the correct word can be found on the alternatives list. Each word can contain up to 6 alternatives plus a blank word represented by <-->. To change the recognition result, select the desired alternatives for each word and touch or anywhere outside the Alternatives window. When you use the Spell Check gesture with a single word selected, the Alternatives window will appear populated by words suggested by the spell checker. If the selected word is not found in the dictionary you will have an option to add it to the user dictionary by touching the button on the right side of the word. If the selected word is already in the dictionary it will not appear on the spell checker list. Punctuation keyboard When you need to insert a stand-alone punctuation character such as period, comma, backslash, etc. you can use the Punctuation Keyboard. To bring up the keyboard, use the Keyboard gesture when nothing is selected in the editor. contains 32 punctuation characters. The keyboard 50

51 Using WritePad Editor This make it useful for entering a period or colon because you cannot begin the recognition session with a dot (a single touch). The keyboard automatically disappears after you touch the desired key and the selected character is inserted at the current cursor location. To dismiss the keyboard without entering any characters, touch anywhere outside the keyboard window. Recognition Toolbar Buttons Spell Check - if a single word is selected shows alternatives, otherwise shows the Last Recognition Results window. Also applicable in the keyboard mode. Recognition mode - toggles recognition mode: mixed, capital letters only, numbers only (including punctuation) and Internet (no spaces). Also applicable in the keyboard mode. Punctuation Keyboard - brings up the Punctuation Keyboard (available only in the Recognition mode). Send Mail - sends the editor content via . Options - opens the Options window. See the Options section, below. Edit Menu The Edit Menu can be invoked by touching and holding your finger on the screen until the magnifying glass appears, then removing your finger from the screen. This works in either Handwriting or Keyboard modes. NOTE: Only the applicable commands will appear on the Edit Menu; i.e. if you have already selected some text, the Select command will not appear. Cut - cuts the selected text into the clipboard Copy - copies the selected text into the clipboard 51

52 Using WritePad Editor Select - The editor will enter the selection mode allowing you to touch the screen until the magnifying glass appears, then drag your finger over the desired location to select text. Select All - Selects all the text in the document. Paste - inserts the clipboard content at the current cursor location NOTE: In recognition mode you can also use gestures for the Cut, Copy, Select All, and Paste commands. See the Using Gestures section, below. Undo/Redo Commands 52

53 Using WritePad Editor To undo or redo the last editing actions (up to 20 levels), shake the device to bring up the applicable commands. This works in either Handwriting or Keyboard modes. NOTE: In recognition mode you can also use gestures for the Undo command. See the Using Gestures section, below. Using Gestures Gestures can be used for common operations such as return, space, and backspace. The gesture's action is always applied to either the current cursor location or to the selected text. All the gestures, except for the Backspace and Cut gestures, work only when nothing is currently written on the screen. If you are in the middle of writing a word or a phrase and make a mistake you can use the Backspace gesture to delete the last stroke or the Cut gesture to delete all written strokes before the recognition occurs. Return: similar to pressing enter on the keyboard. Space: inserts space. Backspace: removes a character to the left of cursor or the selected text. To perform the gesture, draw a horizontal line from right to left. This gesture can also be used to delete the last stoke while writing. To avoid interference with handwriting this gesture has minimum length of 150 or more pixels. The minimum gesture length can be changed using the Options tab. 53

54 Using WritePad Editor Delete: removes a character to the right of the cursor or the selected text. To perform the gesture, draw a horizontal line from left to right. To avoid interference with handwriting this gesture has minimum length of 150 or more pixels. The minimum gesture length can be changed using the Options tab. Spell Check: If a single word is selected this gesture opens the spell checker window for the selected word with possible alternatives, otherwise brings up the Last Recognition Alternatives window containing multiple suggestions for each written word. This operation is particularly useful to correct wrong recognition results. If there are no recognition results in memory, this gesture has no effect. Same as the Spell Check button. Keyboard: Opens the Punctuation Keyboard containing hard-towrite punctuation characters. Same as the Keyboard button. Scroll Up: scrolls the content of the edit window up. To avoid interference with handwriting this gesture has a minimum length of 150 or more pixels. The minimum gesture length can be changed using the Options tab. Scroll Down: scrolls the content of the edit window down. To avoid interference with handwriting this gesture has a minimum length of 150 or more pixels. The minimum gesture length can be changed using Options tab. Undo: removes the last recognition results from the editor content. Same as the Undo button. 54

55 Using WritePad Editor Copy: copies the selected block of text to the clipboard. Same as the Copy button. Cut: copies the selected block of text to the clipboard and deletes it. This gesture can also be used to delete all strokes while writing and cancel the current recognition session. Same as the Cut button. Paste: inserts the clipboard contents at the current cursor location. Same as the Paste button. Select All: selects all text in the editor. Combine this gesture with the Backspace gesture to quickly delete the entire WritePad content. Using Shorthand The Shorthand feature offers quick and simple way to insert often-repeated text and performs standard editing commands by writing the Shorthand name and drawing a circle around it. You can add new or modify Shorthands using the Shorthand Editor, which is accessible from the Options dialog. WritePad Pro offers several built-in Shorthands: cut copies selected text to the clipboard and deletes it copy copies selected text to the clipboard paste inserts the text from the clipboard at the current cursor location undo undoes last editing action redo redoes previously undone action 55

56 Using WritePad Editor date inserts the current date using the current locale at the current cursor location time inserts the current time using the current locale at the current cursor location dt inserts date and time using the current locale at the current cursor location com inserts at the current cursor location and places the cursor between the dots org inserts at the current cursor location and places the cursor between the dots net inserts at the current cursor location and places the cursor between the dots www inserts at the current cursor location ftp - inserts ftp://ftp. at the current cursor location all selects all text in the note editor save saves the current file without prompt, assigns generic name if name is not specified. new creates a new Shorthand from the selected text Shorthand Editor To start the Shorthand Editor, select the text you want to write a shorthand name for, then write new and draw a circle around it. 56

57 Using WritePad Editor The Shorthand Editor will appear with the selected text. 57

58 Using WritePad Editor In the Enter Shorthand Name box, type in the shorthand command, then touch Save. NOTE: The shorthand name must only contain characters a..z and It must not contain spaces, is case-insensitive, and must be at least 2 characters long. 58

59 Using WritePad Editor Now anytime you need to add this command, write the command and draw a circle around it. 59

60 Using WritePad Editor The text will appear at the cursor position. 60

61 Using WritePad Editor Editing in Keyboard Mode While using the keyboard, multi-word suggestions will appear above the keyboard as you type each word. Touch one of the suggested words to insert the completed word into the document at the cursor location. 61

62 Using WritePad Editor WritePad Editor Options To access the Editor Options, either go to the Folder menu or open any Notes file and touch the Options icon. NOTE: These options will effect all WritePad Pro files, not just Notes. WritePad Editor Settings Touch the WritePad Editor Settings row. 62

63 Using WritePad Editor NOTE: You can also access these settings from any window that requires text entry by touching the Options icon. 63

64 Using WritePad Editor Show Alternatives - If ON the Recognition Alternatives window will appear at the end of each recognition session, before the results are inserted into the document. Auto Learner - If ON WritePad will learn your handwriting patterns to attempt to improve quality of recognition. It is recommended to use the Recognition Alternatives and Spell Checker windows to correct wrong results in the beginning to accelerate the learning process. Auto Corrector - Use this option to enable the Auto corrector feature. Auto corrector automatically fixes common spelling and recognizer errors. Shorthand - If ON can insert often-repeated text and perform standard editing commands by writing the Shorthand name and drawing a circle around it. Add Space - If ON a space is added at the end of the recognition results when they are inserted into the document. Autocapitalization - if ON the first word of every sentence will be capitalized. Separate Letters - Use this option if you print instead of using cursive and do not connect individual letters. If this option is ON, connected letters will not be recognized properly. Single Word Only - Use this option if you always write only one word per each recognition session. If this option is ON automatic word segmentation is disabled. 64

65 Using WritePad Editor Only Known Words - If ON, the recognition output will be limited only to the dictionary words. This improves quality of the recognition but makes it impossible to write non-dictionary words. If this option is ON numbers can only be entered in Numeric recognition mode. Spell Checker - If ON misspelled words in the WritePad editor will be underlined with a red wavy line. User Dictionary - If ON the user dictionary is enabled. 65

66 Using WritePad Editor Draw Gridlines - If ON, horizontal grid lines appear on top of the text in the edit mode to help you write horizontally on the screen; it helps to improve recognition quality. Disable Landscape - If ON, the device will always be in portrait mode; it will never rotate the screen to landscape mode. Vibrate - If ON, the device vibrates in case of an error or at the end of the hold timeout (iphone only). Play Sound - if ON, the device plays a sound in case of an error or at the end of the hold timeout. Ink Color - This option allows you to select the desired ink color. Recognition Delay - This option allows you to adjust the delay after the touch-up event ends before recognition starts. 66

67 Using WritePad Editor Font Size - This option allows you to choose the desired font size for the WritePad editor. You may find that using larger fonts makes text selection and cursor positioning easier. Scroll Gestures - This option allows you to choose the minimum length for the up and down scroll, delete, and backspace gestures. The minimum length is required so these strokes do not interfere with your handwriting (especially if you draw long vertical lines for your t's and i's). Touch and Hold Delay - Touch and hold is used to enter the selection mode in Edit mode. This option allows you to choose the minimum touch and hold delay before entering the selection mode. User Dictionary The WritePad handwriting recognition engine requires a vocabulary for a higher recognition quality. Forcing the engine to recognize only words in the included dictionary (this version includes a 100,000+ words US English dictionary) improves overall recognition quality, but makes it impossible to write words that are not in the dictionary. Even if you do not enable the Only Known Words option, it is recommended that you add any new words to the user dictionary that you may be using often, such as rare last and first names, company and product names, abbreviations, etc. To access the User Dictionary Editor touch the Edit User Dictionary row in the Notes Options view. 67

68 Using WritePad Editor To add or delete words to the user dictionary, touch the Edit button in the navigation bar. 68

69 Using WritePad Editor To add a command, touch the <enter new word> box and type the word you want to add, then touch the button. To delete a command, touch the icon, then touch the delete button. Autocorrector Word List Editor To access the Autocorrector Word List Editor touch the Edit Autocorrector List row in the Notes Options view. 69

70 Using WritePad Editor While using the Editor: To modify an existing word pair, touch the desired row while in the view mode. 70

71 Using WritePad Editor To add a new word pair to the word list, touch the Edit button in the title bar to enter the edit mode. Touch the <new word correction> box. To delete a command, touch the icon, then touch the delete button. When adding or modifying a word pair, the Edit Word window will appear. (If modifying an existing word pair was selected, the misspelled and correct word windows will be filled in.) 71

72 Using WritePad Editor When adding or modifying a word pair, the following options can be used. If the Always Replace switch is ON, the word is always replaced; otherwise the word is replaced only if the recognition engine alternatives contain the replacement word. If the Ignore Case switch is ON, words are compared in lower case. If the Disabled switch is ON, the word replacement is disabled. This is useful to disable a specific word replacement without removing it from the list. Edit Shorthand List To access the Shorthand List Editor touch the Edit Shorthand List row in the Notes Options view. 72

73 Using WritePad Editor While using the Shorthand Editor: To modify an existing word pair, touch the desired row. 73

74 Using WritePad Editor From this window, you can edit the text as well as the command. To add or delete a command, touch the Edit button in the title bar to enter the table edit mode. To delete a command, touch the icon, then touch the delete button. To add a command, touch the <New Shorthand> box. 74

75 Using WritePad Editor From this window, add text and the corresponding command, then touch Save. Manage User Data To access the User Data, touch the Manage User Data row in the Notes Options view. 75

76 Using WritePad Editor Share User Data - Data such as handwriting recognizer settings, user dictionary, Autocorrector, and the shorthand list are shared with other applications such as Phatware's PhatNotes. User Dictionary - The exported files can be stored in a shared directory so they can be exchanged with other devices or stored on a desktop computer. The user dictionary file format is a simple ASCII text file containing a single word per line, with no spaces. Autocorrector - The Autocorrector file format is CSV (comma separated values). Each row contains a pair of words and optional flags (see the Autocorrector Word List Editor section). Reset Recognizer Settings - This section allows you to reset the User Dictionary, Autocorrector, and Recognizer Learner to the default configuration (reverts to the original settings; all user modifications are lost). 76

77 Accessing WritePad Pro files from the desktop PC Accessing WritePad Pro files from the desktop PC Overview You can download (upload) WritePad Pro files from (to) the desktop PC connected to the same local network as the iphone device using the Internet browser. WritePad Sync Lite is a free helper application for Windows and Mac OS which helps you to find and access the WritePad Pro HTTP file server. You can download WritePad Sync Lite from PhatWare web site by visiting After you install and start the WritePad Sync Lite application, the folder icon will appear in the Windows tray bar. If no WritePad services are detected on the local network, a small stop sign appears on top of the folder icon. When one or more mobile devices running WritePad Sync Service are detected (mobile devices running WritePad Sync Service connected to the local WiFi network), the stop sign will be replaced with the green check mark. To view WritePad Pro files in your default Internet browser, click on the WritePad Sync Lite icon while it has a green check box and select the WritePad Files on iphone menu item. The application will start the default Internet browser and show the page containing list of WritePad Pro files and file upload form. Downloading/uploading WritePad files 1. Ensure that your iphone or ipod Touch is connected to the local WiFi network. If not, use the Settings application to connect to WiFi. 77