OMG! Excel ebook 2018
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1 OMG! Excel ebook Wow Tricks to make you Faster-Smarter-Better By Rishabh Pugalia ex-kpmg, ex-j.p. Morgan Chartered Accountant Taught 12k+ participants across PwC, EY and Deloitte over last 10 years Follow us to get more updates on OMG! Excel ebook - 1
2 Table of Contents #1: Flash Fill Clean data in a flash 03 #2A: Find & Replace with asterisk Remove unwanted data quickly #2B: Find & Replace the asterisk An asterisk is a wildcard character 09 #2C: Find & Replace in MS Word Target all digits, letters #3A: Go To (Special) to fill blank cells with Ctrl + Enter.. 14 #3B: Go To (Special) to delete errors in the cells. 18 #4: 2-D Lookup using VLOOKUP + MATCH #5: Slabs based Lookup using VLOOKUP with TRUE.. 25 Follow us to get more updates on OMG! Excel ebook - 2
3 #1: Flash Fill Clean data in a flash 3
4 Flash Fill (Ctrl + E) Flash Fill feature is a new feature introduced in Excel You can find The Flash Fill Option under the Data Tab, right besides Text to Column. Flash Fill requires the user to define the pattern in the adjoining / connected cell of the same row with 1-3 output samples. You can keep the Flash Fill option ON by default. Go to the File > Options. Click on the Advanced menu option and ensure that the Automatically Flash Fill box is checked On. Join my Facebook Group to get more Updates on OMG! Excel ebook 4
5 Situation: Your data set has the (1) Bank Name, (2) Bank Account No. of different lengths, and (3) Addl. ID code. Complexity: You want to extract the Bank Account No. individually in the adjacent column. The relevant string has been shaded in Yellow. Text to Columns will not help as the data set is unstructured with a proper delimiter.? 5
6 Solution: Flash Fill Feature needs few output samples. Steps include: 1. Copy the Bank A/c No from Column B 2. Go to the adjoining cell and paste the Bank A/c No there with a preceding apostrophe 3. Press Enter 4. Now press Ctrl + E to activate Flash Fill 5. Flash Fill Technique will recognize the pattern and automatically fill the desired data in the blank cells below How to train Flash Fill? Take more samples Take tough samples No blank columns in between Use Apostrophe for numbers with preceding zeroes Visit my blog to get more Updates on OMG! Excel ebook 6
7 #2A: Find & Replace with asterisk Remove unwanted data quickly 7
8 Situation: The data set reflects readings of electricity units consumed (kwh). These have been measured on different dates and time. Complexity: You want to find the total electricity units consumed. To do so, the numbers highlighted in Yellow should be extracted. E.g , etc. Solution: 1. Choose column A (data set) 2. Press Ctrl + H for Find & Replace 3. Type *_ (asterisk followed by underscore) 4. Click on Replace All *_ Flash Fill can also be used. 5. *_ implies that all data set till the last occurrence of underscore will be removed Join my YouTube Channel to get more Updates on OMG! Excel ebook 8
9 #2B: Find & Replace the asterisk An asterisk is a wildcard character 9
10 Situation: The names list contain unnecessary asterisk signs. Complexity: Using Find and Replace with asterisk will remove ALL the characters including the names. *? Solution: Use tilde sign (~) before the asterisk sign (*) to neutralize the power of asterisk. This will only remove the asterisk signs. ~* Visit my blog to get more Updates on OMG! Excel ebook 10
11 #2C: Find & Replace in MS Word Target all digits, letters 11
12 Situation: The data set is composed of names and transaction IDs (nos. of different lengths) Complexity: You want to split names and numbers in two different columns. Text to Columns will not help as the data is not structured enough.? Solution: Use the Find & Replace of MS Word. It has advanced options under More > Special Flash Fill can also be used. cont d Join my Facebook Group to get more Updates on OMG! Excel ebook 12
13 The data can be pasted to MS Word twice. On the first, the digits can be removed and on the other, the letters can be removed. You can remove Any Digit or Any letter. 13
14 #3A: Go To (Special) to fill blank cells with Ctrl + Enter 14
15 Situation: The data set is composed of supplier names along with a series of transactions on the right side. Complexity: You cannot apply Filter, Sort, and Pivot Tables correctly as the cells in between two supplier names are blank. The list can run in to 1000s of names. How do you fill the blanks? Solution:? 1? 1. Choose the relevant data set (portion of Col A & B) Visit my blog to get more Updates on OMG! Excel ebook 15
16 2. Press Ctrl + G to activate Go To Special box 3. Click on Special 4. Choose Blanks from the options and press Enter
17 5. Press equal to sign (=) and choose the cell above 6. Press Ctrl + Enter 5 6 With multiple cells selected, Ctrl + Enter will enter the same data / formula logic in all the selected cells at once. Join my YouTube Channel to get more Updates on OMG! Excel ebook 17
18 #3B: Go To (Special) to delete errors in the cells 18
19 Situation: Excel data set with many calculations Complexity: There are many error cells in the Worksheet. You wish to detect and delete these error cells in one go. Join my Facebook Group to get more Updates on OMG! Excel ebook 19
20 Solution: 1. Choose the data set 2. Press Ctrl + G, click on Special button, and press Enter 3 3. Choose Formulas and keep Errors option ticked ON. Press Enter. 4. All the cells with formula-driven errors will be selected. Press Delete or color the cells from the Home tab. 5. Note: Constant implies no formulas i.e. hard-coded text or number. 4 Formulas with Numbers can help select those cells whose answers are in number and are based on a calculation. 20
21 #4: 2-D Lookup using VLOOKUP + MATCH 21
22 Situation: Given below is a 90-degree Table containing the Product Name and their location-wise prices. Complexity: A user can choose the product name and the location (in the yellow cells). You need to find out the price based on the user input, without using complex Nested IF statements. cont d Join my YouTube Channel to get more Updates on OMG! Excel ebook 22
23 Solution: VLOOKUP() with MATCH() should help you. MATCH() function will be inserted inside the VLOOKUP() function. MATCH() counts the position no. (1 st, 2 nd, 3 rd ) VLOOKUP() aka Senior MATCH() aka Junior cont d 23
24 0 (zero) for exact match. Join my Facebook Group to get more Updates on OMG! Excel ebook 24
25 #5: Slabs based Lookup using VLOOKUP with TRUE 25
26 Situation: The table to grade the scores (0 to 5) have been provided. The grades range is A+ to E. Complexity: To calculate the correct grade, it will take a complex Nested IF statement. How would you easily calculate the grades if the grading table was more complex? Complex nested IF statement Visit my blog to get more Updates on OMG! Excel ebook 26
27 Solution: Use VLOOKUP with TRUE 1. Create a new column with ratings range (number) arranged in an ascending order and where every value is read top to down with the meaning of >= 1 Join my YouTube Channel to get more Updates on OMG! Excel ebook 27
28 2. Use VLOOKUP with TRUE 2 Convert the logic in slabs where the logic flow is >= & the values in ascending order TRUE can be substituted with 1 Join my Facebook Group to get more Updates on OMG! Excel ebook 28
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