Standard Operating Procedure. Talent Management. Talent Acquisition. Class 5 Talent Acquisition Process

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1 Standard Operating Procedure Section: Section Title: Procedure Name: Talent Management Talent Acquisition Class 5 Talent Acquisition Process Policy Attached to: Originally Issued: December 21, 2015 Revisions: 3/10/16, 3/31/16, 5/4/16, 5/5/16 These procedures are for Rutgers University-Camden only. These procedures are in accordance with the policies established by University Human Resources. PROCEDURE: 1. The Department will: a. Post all Class 5 jobs on RaptorLink through the Rutgers University-Camden Career Center (exceptions may apply). Enter the job directly into the RaptorLink database at For further details on RaptorLink, please contact the Camden Career Center at b. Conduct interviews with students in order to select the best fit. This will provide the students with an opportunity to review open jobs, apply for available positions, and get experience interviewing and competing for jobs. c. Complete a Class 5 Student Employment Information Form, once the final candidate has been identified. If a Background Investigation check must be conducted, this option must be marked on the Class 5 Form so Rutgers University-Camden Human Resources (RUC-HR) can begin this process. This form must be completed accurately PRIOR to the start date for the employee. this form to RUC-HR at hr.camden@rutgers.edu. If required to complete a Protection of Minors (POM) background check on employees, the department is responsible for this investigation. Class 5 Talent Acquisition SOP Rutgers-Camden Office of Human Resources 1

2 d. Provide each employee with the List of Acceptable Documents needed to complete their I-9; they must also inform the student worker that they will need to meet with RUC-HR to complete the I-9 process as well as to be entered into HCM. The Department must ensure the student worker has the correct, original documents available to present during the I-9 process; presenting improper documentation will result in delays. e. Inform the student worker to schedule an appointment with Jennifer Williams in RUC-HR via or phone or ) to complete the hiring process prior to their start date. Once the I-9 process is complete, the student worker may begin working. The employee will be provided with a signed form to notify the supervisor that this process is complete. f. Be responsible for processing any payroll actions. For questions regarding payroll, please contact the shared services center at g. Track hours worked for student employees especially if they have multiple assignments in multiple departments to ensure they are paid correctly for all hours worked including overtime (over 40 hours per week), as it is the law. 2. RUC-HR will: a. Provide the student worker with a signed form to notify the supervisor that the I-9 process is complete. b. Enter employment action into HCM. c. Process Background Investigation if required and notify supervisor of results. d. As a best practice, meet with the newly hired employee to review other pertinent information such as schedule, departmental policies, establish goals and review objectives and other practices (such as calling out and break times), performance expectations, service excellence and the like. e. As a best practice, meet with staff members to solidify the welcome and ensure they make themselves available for any questions or concerns. Class 5 Talent Acquisition SOP Rutgers-Camden Office of Human Resources 2

3 Special Note regarding Summer Employment for Class 5 Student Workers: Class 5 Federal Work Study student workers (Job Class Code 05200) must discontinue working as of the last day of the semester. This is a Federal regulation as they are receiving government funds. Federal Work Study students may not begin working prior to the first day of the semester. Class 5 NON-FEDERAL student workers (Job Class Code 05100) may continue to work throughout the summer with no restrictions. The department should ensure that their budget can cover this expense. Class 5 graduating student workers may continue to work as a Class 5 for a period of time as stated below depending upon their designation: ATTACHMENTS: o Class 5 graduating Federal Work Study student workers (Job Class Code 05200) must discontinue working as of the last day of the semester. If a department wants the graduating Federal Work Study student worker to continue past this date, they must be converted to a different classification (Class 1, 3 or 4). Please follow the appropriate standard operating procedure for that classification. o Class 5 graduating NON-FEDERAL student workers (Job Class Code 05100) may work through the month of May. If a department wants the graduating NON-FEDERAL student worker to continue past this date, they must be converted to a different classification (Class 1, 3 or 4). Please follow the appropriate standard operating procedure for that classification. 1. Class 5 Student Employment Information Form 2. RaptorLink Employer User Guide 3. Interviewing Assistance Information 4. Federal Government I-9 List of Acceptable Documents 5. Class 5 Hiring Process Contact List 6. What s Next? Sheet for Students 7. HCM Job Action/Payroll Schedule DOCUMENTATION REQUIRED to submit to Human Resources: 1. Completed Class 5 Student Employment Information Form Note: This Standard Operating Procedure (SOP) and its attachments can be found online at Class 5 Talent Acquisition SOP Rutgers-Camden Office of Human Resources 3

4 Camden Human Resources Rutgers University Camden 311 N. Fifth St. Armitage Hall, Room B-34 Camden, NJ p f CLASS 5 (Student Employment) Information Form All sections and questions must be completed and submitted to Camden Human Resources hr.camden@rutgers.edu PRIOR to the employee s first day of work. Please be advised that I-9s must be completed within the first 3 business days of the employee s first day of work. The employee will be contacted to complete the I-9 if necessary. For the Student Employee: Are you currently enrolled at Rutgers University-Camden? Yes No Are you receiving Federal Work Study funds for the current Academic year? Yes No Are you currently working with another department on campus? Yes No Signature of Employee Date ****************************************************************************** Employee Information: Employee s Name: Include first, middle initial and last name; as it appears on Identification Home address: City: State: Zip Code: Address: Phone Number: ( ) ******************************************************************************** Must be completed by the Department (Employment Information): Department Org ID: Supervisor: Location Code: Hourly Wage: Start Date: / / (FWS pay ranges $8.44, $10.50, $13.00) Is this assignment utilizing FWS funds YES NO Budget Approval: (Must have a signature of Business Manager, Dean or Director- unless employee is FWS) ********************************************************************************* Human Resources Use Only: Processing Information: Date Received: Financial Aid Review: I-9 Completed: FWS Funds Available: Entered in HCM: Shared Services Entry: Multiple Appointments: Department Charging Instructions: Submitted to Shared Services:

RaptorLink Employer User Guide https://camden-rutgers-csm.symplicity.com/ Click on Employer The Rutgers-Camden Career Center proudly utilizes RaptorLink as our online recruiting platform.

This guide will provide you with the basics of navigating RaptorLink. If you have any questions about RaptorLink, please do not hesitate to contact the Career Center staff at careercenter@camden.

5 RaptorLink Employer User Guide Click on Employer The Rutgers-Camden Career Center proudly utilizes RaptorLink as our online recruiting platform. RaptorLink is powered by the NACElink Network, which is a partnership between NACE (National Association of Colleges and Employers), Symplicity, DirectEmployers and Rutgers-Camden. This guide will provide you with the basics of navigating RaptorLink. If you have any questions about RaptorLink, please do not hesitate to contact the Career Center staff at careercenter@camden.rutgers.edu or We look forward to working with you for all of your recruiting needs! NOTE: Depending on your settings, you may not have access to all of the features of the system. Contact the Employer Relations Coordinator to modify your access. Career Center careercenter@camden.rutgers.edu cc.camden.rutgers.edu 326 Penn Street, Camden, NJ Lower Level of Campus Center

If this is your first time visiting RaptorLink and you do not have a username and password, click Register to create

If you have received a username and password from the Rutgers-Camden Career Center via email, you can enter it here.

This is the welcome screen in RaptorLink.

6 If this is your first time visiting RaptorLink and you do not have a username and password, click Register to create your account. If you have received a username and password from the Rutgers-Camden Career Center via , you can enter it here. If you d like you may change your password after logging in. Click Forgot Password to have your password ed to you. This is the welcome screen in RaptorLink. There are shortcuts on the right side of the page and tabs on the top that allow for quick navigation. This document will review the tabs you will use most often. Career Center careercenter@camden.rutgers.edu cc.camden.rutgers.edu 326 Penn Street, Camden, NJ Lower Level of Campus Center

7 Clicking on the Account tab brings you here. You can enter your contact information on the Personal Profile tab, and change your password on the Password/Preferences tab. Use the Profile tab to enter information about your organization. We can use this information to search for organizations that might be appropriate to attend specific on campus events, and you may also allow students to view this information, which allows them to learn more about your organization throughout their job searches. Career Center cc.camden.rutgers.edu 326 Penn Street, Camden, NJ Lower Level of Campus Center

TIPS FOR SUCCESSFUL POSTINGS: Be as specific as possible (not just Intern or Assistant ).

8 The Jobs tab is where you can create and post non-ocr jobs, which means that you will not be coming on campus to interview your selected candidates. Your currently active jobs will be listed below, and you can click Add New to begin a new job posting. If you choose to collect student resumes via RaptorLink, this is where you will retrieve them. TIPS FOR SUCCESSFUL POSTINGS: Be as specific as possible (not just Intern or Assistant ). Students will see the job title when they scroll through listings but may not pay attention to the employer name. The system posts job descriptions in plain text. Formatting like bullets, bold, italics and varied font sizes will be lost. To make important points stand out, use CAPITAL LETTERS, extra spacing between lines, dashes or asterisks instead of bullet points and set off different sections with dividers like ******************* or ============================. Consider attaching a formatted pdf version of the posting that students can easily download and save. The system does limit the size of pdf files, so be sure to minimize the file size. You can limit which students can apply for your position by Restricting Applications. Filters can include major, year of graduation, degree level and GPA. If you are flexible on any of those criteria, we suggest not restricting applications. RESUME RECEIPT o o o You will receive an with the applicant s resume (and any other requested documents) every time someone applies. You can request that applicants submit additional documents including a cover letter, unofficial transcripts and/or writing samples. Any of these documents can be required or optional. ACCUMULATE ONLINE: Students will upload their applications and you will need to login to view applications. If you choose to accumulate resumes online, it is recommended that you also select Automatic Application Packet Generation so that you will receive an with a pdf file of all applications when the job expires. This works well if you do not plan on viewing applications until a certain date or do not want a lot of s. OTHER: Use this option if you prefer to receive applications through your website, in the mail or in person. Career Center careercenter@camden.rutgers.edu cc.camden.rutgers.edu 326 Penn Street, Camden, NJ Lower Level of Campus Center

9 Sample Interview Questions for Hiring Student Workers 1. What qualifications do you possess that will make you successful in this position? 2. If I asked your former coworkers to describe your work style, what would they say? 3. What made you decide to choose your particular major in college? 4. What courses have you liked best? Least? For what reason? 5. What have you done that shows initiative and willingness to work? 6. What do you do with your idle time? 7. Describe a time on any job that you ve held (or in school) in which you were faced with problems or stressors which tested your coping skills. 8. What interests you about our office/department and the services we provide? 9. Discuss a situation during the past year in which you had to deal with an angry or upset customer, coworker, or classmate? How did you handle the situation? 10. Why should I hire you?

10 Interview Questions Do s and Don ts Topic Unacceptable Acceptable Military Service What type of discharge did What type of education or you receive? training did you receive while in the military? In what branch of the armed services did you Disabilities Do you have any disabilities? When did you lose your eyesight/leg/hearing? Age/Date of Birth How old are you? When did you graduate from high school? Affiliations/Religion What clubs or organizations do you belong to? Do you go to church? National Origin/Citizenship Where were you/your parents born? What is your native language? Are you a US citizen? What is your country of citizenship? Race/Color/Origin/Sex /Gender Marital/Family Status Are you married or do you have a partner? What are your child care arrangements? With whom do you live? All questions are illegal NONE serve? Are you able to perform the essential functions of the job you are applying for? Are you over the age of 18? Are you legally eligible for employment in the United States? What professional or other organizations that you belong to do you consider relevant to your ability to perform this job? Are you available to work any schedule? Are you authorized to work in the US? Will you now or in the future require sponsorship for employment visa status? Do you have responsibilities or commitments that would prevent you from meeting specific work schedules? Reliability/Attendance Do you own a car? What hours and days are you available to work?

12 Class 5 Hiring Process Contact List Tamia Johnson-Wooten Assistant Director, Rutgers University-Camden Financial Aid P: F: E: tamia.johnsonwooten@rutgers.edu Terri Smith Employer Relations Coordinator, Rutgers University-Camden Career Center P: F: E: terrif.smith@camden.rutgers.edu Jennifer Williams HR Assistant, Rutgers University-Camden HR Office P: F: E: Jennifer.williams2@rutgers.edu Kadeem Williams Business Specialist, Rutgers University-Camden Shared Services P: F: E: Kadeem.williams@rutgers.edu

**In approximately 7 days, you will be able to do the following: Log in to RIAS Log on to RIAS at http://rias.rutgers.edu and click on RIAS Login.

13 **In approximately 7 days, you will be able to do the following: Log in to RIAS Log on to RIAS at and click on RIAS Login. Your NetID will give you access to the Rutgers Integrated Administrative System (RIAS), where you will be able to do the following things: Enter your direct deposit information Enter your W-4 tax information View your paycheck/w-2 tax forms Change your address, phone number, etc. If you have additional questions or need assistance as you navigate here at Rutgers Camden, do not hesitate to contact Human Resources at ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Student Worker must provide a copy of this form to their department within 24 hours of completing the I-9 process. I-9 Process has been completed with Camden HR HR Signature / / Date

14 HCM Job Action Cutoff Schedule Summer-Fall-Winter Please Note the Major Change to Department Submission Cutoff Dates Due to the October 1, 2016 System Migration This schedule is revised to show new cutoff dates for accelerated payrolls and system migration. The schedule affords the optimum opportunity for job action requests to be reflected by the start (effective) date of the action. To use the schedule, match the effective date that is on the appointment letter with the same date in the first column below. The same row of the second column displays the earliest date to submit the request through the HCM/Payroll system's Template-based Hire or Manager Self-Service queues. The third column lists the cutoff (latest) date to submit the request in order to meet the job effective date. * Requests should be submitted and approved at the department level before the "HCM Cutoff Date" for the effective date of the appointment /action being requested. * Requests should not be submitted before the "Submission to HCM Start Date". * Requests need to have no conflicts or issues and have complete and accurate supporting documentation attached, to be processed. Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, July 09, 2016 Wednesday, March 30, 2016 Thursday, June 23, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Sunday, July 10, 2016 Wednesday, March 30, 2016 Thursday, June 23, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Monday, July 11, 2016 Wednesday, March 30, 2016 Thursday, June 23, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Tuesday, July 12, 2016 Thursday, March 31, 2016 Friday, June 24, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Wednesday, July 13, 2016 Friday, April 01, 2016 Monday, June 27, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Thursday, July 14, 2016 Monday, April 04, 2016 Tuesday, June 28, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Friday, July 15, 2016 Tuesday, April 05, 2016 Wednesday, June 29, 2016 Friday, July 15, 2016 Friday, July 22, 2016 Saturday, July 16, 2016 Wednesday, April 06, 2016 Thursday, June 30, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Sunday, July 17, 2016 Wednesday, April 06, 2016 Thursday, June 30, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Monday, July 18, 2016 Wednesday, April 06, 2016 Thursday, June 30, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Tuesday, July 19, 2016 Thursday, April 07, 2016 Friday, July 01, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Wednesday, July 20, 2016 Friday, April 08, 2016 Tuesday, July 05, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Thursday, July 21, 2016 Monday, April 11, 2016 Wednesday, July 06, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Friday, July 22, 2016 Tuesday, April 12, 2016 Thursday, July 07, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Saturday, July 23, 2016 Wednesday, April 13, 2016 Friday, July 08, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Sunday, July 24, 2016 Wednesday, April 13, 2016 Friday, July 08, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Monday, July 25, 2016 Wednesday, April 13, 2016 Friday, July 08, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Tuesday, July 26, 2016 Thursday, April 14, 2016 Monday, July 11, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Wednesday, July 27, 2016 Friday, April 15, 2016 Tuesday, July 12, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Thursday, July 28, 2016 Monday, April 18, 2016 Wednesday, July 13, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Friday, July 29, 2016 Tuesday, April 19, 2016 Thursday, July 14, 2016 Friday, July 29, 2016 Friday, August 05, 2016 Saturday, July 30, 2016 Wednesday, April 20, 2016 Friday, July 15, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Sunday, July 31, 2016 Wednesday, April 20, 2016 Friday, July 15, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Monday, August 01, 2016 Wednesday, April 20, 2016 Friday, July 15, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Tuesday, August 02, 2016 Thursday, April 21, 2016 Monday, July 18, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Wednesday, August 03, 2016 Friday, April 22, 2016 Tuesday, July 19, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Thursday, August 04, 2016 Monday, April 25, 2016 Wednesday, July 20, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Friday, August 05, 2016 Tuesday, April 26, 2016 Thursday, July 21, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Saturday, August 06, 2016 Wednesday, April 27, 2016 Friday, July 22, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Sunday, August 07, 2016 Wednesday, April 27, 2016 Friday, July 22, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Monday, August 08, 2016 Wednesday, April 27, 2016 Friday, July 22, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Tuesday, August 09, 2016 Thursday, April 28, 2016 Monday, July 25, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Wednesday, August 10, 2016 Friday, April 29, 2016 Tuesday, July 26, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Thursday, August 11, 2016 Monday, May 02, 2016 Wednesday, July 27, 2016 Friday, August 12, 2016 Friday, August 19, 2016 Friday, August 12, 2016 Tuesday, May 03, 2016 Thursday, July 28, 2016 Friday, August 12, 2016 Friday, August 19, 2016 University Human Resources 07/11/2016 Page 1

15 HCM Job Action Cutoff Schedule Summer-Fall-Winter Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, August 13, 2016 Wednesday, May 04, 2016 Friday, July 29, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Sunday, August 14, 2016 Wednesday, May 04, 2016 Friday, July 29, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Monday, August 15, 2016 Wednesday, May 04, 2016 Friday, July 29, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Tuesday, August 16, 2016 Thursday, May 05, 2016 Monday, August 01, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Wednesday, August 17, 2016 Friday, May 06, 2016 Tuesday, August 02, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Thursday, August 18, 2016 Monday, May 09, 2016 Wednesday, August 03, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Friday, August 19, 2016 Tuesday, May 10, 2016 Thursday, August 04, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Saturday, August 20, 2016 Wednesday, May 11, 2016 Friday, August 05, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Sunday, August 21, 2016 Wednesday, May 11, 2016 Friday, August 05, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Monday, August 22, 2016 Wednesday, May 11, 2016 Friday, August 05, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Tuesday, August 23, 2016 Thursday, May 12, 2016 Monday, August 08, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Wednesday, August 24, 2016 Friday, May 13, 2016 Tuesday, August 09, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Thursday, August 25, 2016 Monday, May 16, 2016 Wednesday, August 10, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Friday, August 26, 2016 Tuesday, May 17, 2016 Thursday, August 11, 2016 Friday, August 26, 2016 Friday, September 02, 2016 Saturday, August 27, 2016 Wednesday, May 18, 2016 Friday, August 12, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Sunday, August 28, 2016 Wednesday, May 18, 2016 Friday, August 12, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Monday, August 29, 2016 Wednesday, May 18, 2016 Friday, August 12, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Tuesday, August 30, 2016 Thursday, May 19, 2016 Monday, August 15, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Wednesday, August 31, 2016 Friday, May 20, 2016 Tuesday, August 16, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Thursday, September 01, 2016 Monday, May 23, 2016 Wednesday, August 17, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Friday, September 02, 2016 Tuesday, May 24, 2016 Thursday, August 18, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Saturday, September 03, 2016 Wednesday, May 25, 2016 Friday, August 19, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Sunday, September 04, 2016 Wednesday, May 25, 2016 Friday, August 19, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Monday, September 05, 2016 Wednesday, May 25, 2016 Friday, August 19, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Tuesday, September 06, 2016 Wednesday, May 25, 2016 Friday, August 19, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Wednesday, September 07, 2016 Thursday, May 26, 2016 Monday, August 22, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Thursday, September 08, 2016 Friday, May 27, 2016 Tuesday, August 23, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Friday, September 09, 2016 Tuesday, May 31, 2016 Wednesday, August 24, 2016 Friday, September 09, 2016 Friday, September 16, 2016 Saturday, September 10, 2016 Wednesday, June 01, 2016 Thursday, August 25, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Sunday, September 11, 2016 Wednesday, June 01, 2016 Thursday, August 25, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Monday, September 12, 2016 Wednesday, June 01, 2016 Thursday, August 25, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Tuesday, September 13, 2016 Thursday, June 02, 2016 Friday, August 26, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Wednesday, September 14, 2016 Friday, June 03, 2016 Monday, August 29, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Thursday, September 15, 2016 Monday, June 06, 2016 Tuesday, August 30, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Friday, September 16, 2016 Tuesday, June 07, 2016 Wednesday, August 31, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Saturday, September 17, 2016 Wednesday, June 08, 2016 Thursday, September 01, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Sunday, September 18, 2016 Wednesday, June 08, 2016 Thursday, September 01, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Monday, September 19, 2016 Wednesday, June 08, 2016 Thursday, September 01, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Tuesday, September 20, 2016 Wednesday, June 08, 2016 Thursday, September 01, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Wednesday, September 21, 2016 Thursday, June 09, 2016 Friday, September 02, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Thursday, September 22, 2016 Friday, June 10, 2016 Tuesday, September 06, 2016 Friday, September 23, 2016 Friday, September 30, 2016 Friday, September 23, 2016 Monday, June 13, 2016 Wednesday, September 07, 2016 Friday, September 23, 2016 Friday, September 30, 2016 University Human Resources 07/11/2016 Page 2

16 HCM Job Action Cutoff Schedule Summer-Fall-Winter Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, September 24, 2016 Tuesday, June 14, 2016 Thursday, September 08, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Sunday, September 25, 2016 Tuesday, June 14, 2016 Thursday, September 08, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Monday, September 26, 2016 Tuesday, June 14, 2016 Thursday, September 08, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Tuesday, September 27, 2016 Wednesday, June 15, 2016 Friday, September 09, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Wednesday, September 28, 2016 Thursday, June 16, 2016 Monday, September 12, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Thursday, September 29, 2016 Friday, June 17, 2016 Tuesday, September 13, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Friday, September 30, 2016 Monday, June 20, 2016 Wednesday, September 14, 2016 Friday, October 07, 2016 Friday, October 14, 2016 Saturday, October 01, 2016 Sunday, October 02, 2016 Monday, October 03, 2016 Tuesday, October 04, 2016 Wednesday, October 05, 2016 Thursday, October 06, 2016 Friday, October 07, 2016 SYSTEM CLOSED FOR BANNER TO PEOPLESOFT MIGRATION NO ACTIONS EFFECTIVE DATED BETWEEN THESE DATES Saturday, October 08, 2016 Wednesday, June 22, 2016 Friday, September 16, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Sunday, October 09, 2016 Wednesday, June 22, 2016 Friday, September 16, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Monday, October 10, 2016 Wednesday, June 22, 2016 Friday, September 16, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Tuesday, October 11, 2016 Thursday, June 23, 2016 Monday, September 19, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Wednesday, October 12, 2016 Friday, June 24, 2016 Tuesday, September 20, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Thursday, October 13, 2016 Monday, June 27, 2016 Wednesday, September 21, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Friday, October 14, 2016 Tuesday, June 28, 2016 Thursday, September 22, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Saturday, October 15, 2016 Wednesday, June 29, 2016 Friday, September 23, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Sunday, October 16, 2016 Wednesday, June 29, 2016 Friday, September 23, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Monday, October 17, 2016 Wednesday, June 29, 2016 Friday, September 23, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Tuesday, October 18, 2016 Thursday, June 30, 2016 Monday, September 26, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Wednesday, October 19, 2016 Thursday, June 30, 2016 Monday, September 26, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Thursday, October 20, 2016 Thursday, June 30, 2016 Monday, September 26, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Friday, October 21, 2016 Thursday, June 30, 2016 Monday, September 26, 2016 Friday, October 21, 2016 Friday, October 28, 2016 Saturday, October 22, 2016 Wednesday, July 20, 2016 Thursday, October 13, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Sunday, October 23, 2016 Wednesday, July 20, 2016 Thursday, October 13, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Monday, October 24, 2016 Wednesday, July 20, 2016 Thursday, October 13, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Tuesday, October 25, 2016 Thursday, July 21, 2016 Friday, October 14, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Wednesday, October 26, 2016 Friday, July 22, 2016 Monday, October 17, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Thursday, October 27, 2016 Monday, July 25, 2016 Tuesday, October 18, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Friday, October 28, 2016 Tuesday, July 26, 2016 Wednesday, October 19, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Saturday, October 29, 2016 Tuesday, July 26, 2016 Wednesday, October 19, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Sunday, October 30, 2016 Tuesday, July 26, 2016 Wednesday, October 19, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Monday, October 31, 2016 Tuesday, July 26, 2016 Wednesday, October 19, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Tuesday, November 01, 2016 Tuesday, July 26, 2016 Wednesday, October 19, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Wednesday, November 02, 2016 Wednesday, July 27, 2016 Thursday, October 20, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Thursday, November 03, 2016 Wednesday, July 27, 2016 Thursday, October 20, 2016 Friday, November 04, 2016 Friday, November 11, 2016 Friday, November 04, 2016 Wednesday, July 27, 2016 Thursday, October 20, 2016 Friday, November 04, 2016 Friday, November 11, 2016 University Human Resources 07/11/2016 Page 3

17 HCM Job Action Cutoff Schedule Summer-Fall-Winter Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, November 05, 2016 Thursday, July 28, 2016 Friday, October 21, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Sunday, November 06, 2016 Thursday, July 28, 2016 Friday, October 21, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Monday, November 07, 2016 Thursday, July 28, 2016 Friday, October 21, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Tuesday, November 08, 2016 Friday, July 29, 2016 Monday, October 24, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Wednesday, November 09, 2016 Monday, August 01, 2016 Tuesday, October 25, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Thursday, November 10, 2016 Tuesday, August 02, 2016 Wednesday, October 26, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Friday, November 11, 2016 Wednesday, August 03, 2016 Thursday, October 27, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Saturday, November 12, 2016 Thursday, August 04, 2016 Friday, October 28, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Sunday, November 13, 2016 Thursday, August 04, 2016 Friday, October 28, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Monday, November 14, 2016 Thursday, August 04, 2016 Friday, October 28, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Tuesday, November 15, 2016 Friday, August 05, 2016 Monday, October 31, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Wednesday, November 16, 2016 Monday, August 08, 2016 Tuesday, November 01, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Thursday, November 17, 2016 Tuesday, August 09, 2016 Wednesday, November 02, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Friday, November 18, 2016 Wednesday, August 10, 2016 Thursday, November 03, 2016 Friday, November 18, 2016 Wednesday, November 23, 2016 Saturday, November 19, 2016 Thursday, August 11, 2016 Friday, November 04, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Sunday, November 20, 2016 Thursday, August 11, 2016 Friday, November 04, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Monday, November 21, 2016 Thursday, August 11, 2016 Friday, November 04, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Tuesday, November 22, 2016 Friday, August 12, 2016 Monday, November 07, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Wednesday, November 23, 2016 Monday, August 15, 2016 Tuesday, November 08, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Thursday, November 24, 2016 Tuesday, August 16, 2016 Wednesday, November 09, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Friday, November 25, 2016 Tuesday, August 16, 2016 Wednesday, November 09, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Saturday, November 26, 2016 Tuesday, August 16, 2016 Wednesday, November 09, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Sunday, November 27, 2016 Tuesday, August 16, 2016 Wednesday, November 09, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Monday, November 28, 2016 Tuesday, August 16, 2016 Wednesday, November 09, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Tuesday, November 29, 2016 Wednesday, August 17, 2016 Thursday, November 10, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Wednesday, November 30, 2016 Thursday, August 18, 2016 Friday, November 11, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Thursday, December 01, 2016 Friday, August 19, 2016 Monday, November 14, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Friday, December 02, 2016 Monday, August 22, 2016 Tuesday, November 15, 2016 Friday, December 02, 2016 Friday, December 09, 2016 Saturday, December 03, 2016 Tuesday, August 23, 2016 Wednesday, November 16, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Sunday, December 04, 2016 Tuesday, August 23, 2016 Wednesday, November 16, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Monday, December 05, 2016 Tuesday, August 23, 2016 Wednesday, November 16, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Tuesday, December 06, 2016 Wednesday, August 24, 2016 Thursday, November 17, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Wednesday, December 07, 2016 Thursday, August 25, 2016 Friday, November 18, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Thursday, December 08, 2016 Friday, August 26, 2016 Monday, November 21, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Friday, December 09, 2016 Monday, August 29, 2016 Tuesday, November 22, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Saturday, December 10, 2016 Tuesday, August 30, 2016 Wednesday, November 23, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Sunday, December 11, 2016 Tuesday, August 30, 2016 Wednesday, November 23, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Monday, December 12, 2016 Tuesday, August 30, 2016 Wednesday, November 23, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Tuesday, December 13, 2016 Wednesday, August 31, 2016 Monday, November 28, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Wednesday, December 14, 2016 Thursday, September 01, 2016 Tuesday, November 29, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Thursday, December 15, 2016 Friday, September 02, 2016 Wednesday, November 30, 2016 Friday, December 16, 2016 Friday, December 23, 2016 Friday, December 16, 2016 Tuesday, September 06, 2016 Thursday, December 01, 2016 Friday, December 16, 2016 Friday, December 23, 2016 University Human Resources 07/11/2016 Page 4

18 HCM Job Action Cutoff Schedule Summer-Fall-Winter Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, December 17, 2016 Wednesday, September 07, 2016 Friday, December 02, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Sunday, December 18, 2016 Wednesday, September 07, 2016 Friday, December 02, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Monday, December 19, 2016 Wednesday, September 07, 2016 Friday, December 02, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Tuesday, December 20, 2016 Thursday, September 08, 2016 Monday, December 05, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Wednesday, December 21, 2016 Friday, September 09, 2016 Tuesday, December 06, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Thursday, December 22, 2016 Monday, September 12, 2016 Wednesday, December 07, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Friday, December 23, 2016 Tuesday, September 13, 2016 Thursday, December 08, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Saturday, December 24, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Sunday, December 25, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Monday, December 26, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Tuesday, December 27, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Wednesday, December 28, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Thursday, December 29, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Friday, December 30, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, December 30, 2016 Friday, January 06, 2017 Saturday, December 31, 2016 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Sunday, January 01, 2017 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Monday, January 02, 2017 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Tuesday, January 03, 2017 Wednesday, September 14, 2016 Friday, December 09, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Wednesday, January 04, 2017 Thursday, September 15, 2016 Monday, December 12, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Thursday, January 05, 2017 Friday, September 16, 2016 Tuesday, December 13, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Friday, January 06, 2017 Monday, September 19, 2016 Wednesday, December 14, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Saturday, January 07, 2017 Tuesday, September 20, 2016 Thursday, December 15, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Sunday, January 08, 2017 Tuesday, September 20, 2016 Thursday, December 15, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Monday, January 09, 2017 Tuesday, September 20, 2016 Thursday, December 15, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Tuesday, January 10, 2017 Wednesday, September 21, 2016 Friday, December 16, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Wednesday, January 11, 2017 Thursday, September 22, 2016 Monday, December 19, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Thursday, January 12, 2017 Friday, September 23, 2016 Tuesday, December 20, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Friday, January 13, 2017 Friday, September 23, 2016 Tuesday, December 20, 2016 Friday, January 13, 2017 Friday, January 20, 2017 Saturday, January 14, 2017 Friday, September 23, 2016 Tuesday, December 20, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Sunday, January 15, 2017 Friday, September 23, 2016 Tuesday, December 20, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Monday, January 16, 2017 Monday, September 26, 2016 Wednesday, December 21, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Tuesday, January 17, 2017 Monday, September 26, 2016 Wednesday, December 21, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Wednesday, January 18, 2017 Monday, September 26, 2016 Wednesday, December 21, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Thursday, January 19, 2017 Tuesday, September 27, 2016 Thursday, December 22, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Friday, January 20, 2017 Tuesday, September 27, 2016 Thursday, December 22, 2016 Friday, January 27, 2017 Friday, February 03, 2017 Saturday, January 21, 2017 Friday, September 30, 2016 Wednesday, January 04, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Sunday, January 22, 2017 Friday, September 30, 2016 Wednesday, January 04, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Monday, January 23, 2017 Friday, September 30, 2016 Wednesday, January 04, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Tuesday, January 24, 2017 Monday, October 10, 2016 Thursday, January 05, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Wednesday, January 25, 2017 Monday, October 10, 2016 Friday, January 06, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Thursday, January 26, 2017 Monday, October 10, 2016 Monday, January 09, 2017 Friday, January 27, 2017 Friday, February 03, 2017 Friday, January 27, 2017 Monday, October 10, 2016 Tuesday, January 10, 2017 Friday, January 27, 2017 Friday, February 03, 2017 University Human Resources 07/11/2016 Page 5

19 HCM Job Action Cutoff Schedule Summer-Fall-Winter Effective Date of Action (Start or Begin Date) Submission To HCM Start Date (Date Preparer/Approver can Begin to Submit Requests for the Effective Date) HCM Cutoff Date (Cutoff or Latest Date Preparer/Approver can Submit Requests to Meet the Effective Date) Benefit Cycle Non Benefit Cycle (Hourly Class 4 & 5) Saturday, January 28, 2017 Monday, October 10, 2016 Tuesday, January 10, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Sunday, January 29, 2017 Monday, October 10, 2016 Tuesday, January 10, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Monday, January 30, 2017 Monday, October 10, 2016 Tuesday, January 10, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Tuesday, January 31, 2017 Monday, October 10, 2016 Wednesday, January 11, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Wednesday, February 01, 2017 Monday, October 10, 2016 Wednesday, January 11, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Thursday, February 02, 2017 Monday, October 10, 2016 Wednesday, January 11, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Friday, February 03, 2017 Monday, October 10, 2016 Thursday, January 12, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Saturday, February 04, 2017 Monday, October 10, 2016 Thursday, January 12, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Sunday, February 05, 2017 Monday, October 10, 2016 Thursday, January 12, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Monday, February 06, 2017 Monday, October 10, 2016 Thursday, January 12, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Tuesday, February 07, 2017 Tuesday, October 11, 2016 Friday, January 13, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Wednesday, February 08, 2017 Tuesday, October 11, 2016 Friday, January 13, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Thursday, February 09, 2017 Wednesday, October 12, 2016 Tuesday, January 17, 2017 Friday, February 10, 2017 Friday, February 17, 2017 Friday, February 10, 2017 Thursday, October 13, 2016 Wednesday, January 18, 2017 Friday, February 10, 2017 Friday, February 17, 2017 University Human Resources 07/11/2016 Page 6

COORDINATOR ISIP SYMPLICITY INSTRUCTIONS

COORDINATOR ISIP SYMPLICITY INSTRUCTIONS The following screen shots dates and deadlines do not correlate with 2018 ISIP s actual dates and deadlines. Important Dates and Deadlines 1) Student Bidding Opens: