DEPARTMENT OF FINANCE OFFICE OF PURCHASING INVITATION TO BID

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DEPARTMENT OF FINANCE OFFICE OF PURCHASING October 21, 2010 INVITATION TO BID Dear Sir/Madam, The City of Norwalk is soliciting bids for Panasonic Portable Tough Book Computers, CF-31 series, with

1 DEPARTMENT OF FINANCE OFFICE OF PURCHASING October 21, 2010 INVITATION TO BID Dear Sir/Madam, The City of Norwalk is soliciting bids for Panasonic Portable Tough Book Computers, CF-31 series, with related peripheral and / or accessory equipment. Your firm has expressed interest in providing this item. Below is an outline of some of the requirements that apply to this item. PROJECT # 3002 Document length 7 pages DEADLINE 2:00 PM November 4, 2010 PROJECT TITLE Candidates will be required to provide: Panasonic Portable Tough Book Computers 1 Copies of current certifications as applicable. 2. Include Original bid package, plus four (4) copies. All questions concerning these specifications should be directed, in writing, to Gerald J. Foley, Purchasing Agent, via fax to , via to gfoley@norwalkct.org The deadline for the submission of questions for this project is 2:00PM, October 28, BID DOCUMENTS are available upon receipt of this invitation over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided on the internet bid page. This service is also available via FAX. Dial from any phone to access the Purchasing Department's Express Request Line. The document number to request will be the same as the project number indicated above. Businesses, without fax or Internet access equipment, may contact the Purchasing Department at for any Bid information. Our fax number is If, after review of the Bid documents, your firm is interested in performing the services specified, provide the information requested, sign and return the complete document, along with your detailed proposal, to the City of Norwalk Purchasing Department by the due date. Yours truly, Gerald J. Foley Purchasing Agent Page 1, Computer_Portable_Toughbooks_3002.doc

2 SECTION 1 - RESPONSE FORMS SPECIAL NOTES ON RESPONDING: ADDENDA information is available over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided at the bottom of the internet bid page. This service is also available via FAX. Dial from any phone to access the Purchasing Department's Express Request Line. Request document #1001. We strongly suggest that you check for any addenda a minimum of forty eight hours in advance of the bid deadline. SUMMARIES will be available any time after 5:00 PM on the day of the bid opening over the Internet at This service is also available via FAX. Dial from any phone to access the Purchasing Department's Express Request Line. The document number to request will be the same as the project number indicated in the invitation to bid. Bid results will not be provided over the phone. AWARD NOTIFICATION will be issued by mail. BUSINESSES WITHOUT Fax Equipment or Internet access may contact the Purchasing Department at for this information. BID RESPONSES Original + four (4) copies are to be delivered to: City of Norwalk Purchasing Department, Room East Avenue P.O.Box 5125 Norwalk, Ct See section 3 for information on delivering bids by fax. Page 2, Computer_Portable_Toughbooks_3002.doc

3 1.1 PRICING SHEET: #3002 COMPUTERS PORTABLE PANASONIC TOUGH BOOK Vendor Name - Address - Phone - Fax - - Manager - Fed ID# The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City. 1. Computers - Portable - Tough Book Qty Description Cost/Unit Total Cost A. 23 Panasonic Portable Tough Book Computers $ $ B. 23 Add - 2 GB RAM Memory $ $ C. 23 Add CDRW / DVD devices $ $ D. 6 Battery packs - Lightweight Lithium Ion $ $ E. 6 A/C Adaptors 3 pin $ $ F. 1 Shipping & handling charges [initial order] $ $ G. 1 Shipping & handling charges [second order] $ $ H. Total of items listed above A G. $ Delivery Time frame calendar days after receipt of order. Submitted by - - Authorized Agent of Company (name and title) Date The above signatory acknowledges receipt of the following addenda issued during the bidding period and understands that they are a part of the bidding documents (if applicable): Addendum #1, Dated - Addendum #2, Dated - Addendum #3, Dated - Addendum #4, Dated - Page 3 Computer_Portable_Toughbooks_3002.doc

4 1.2 BIDDER S QUALIFICATIONS If a qualification statement is not on file with Purchasing, or is over one year old, please answer the following questions. Attach a financial statement or other supportive documentation. 1. Number of years in business - 2. Number of personnel employed Pt.time -, Full -, 3. List six contracts of this type/size your firm has completed within the last three years: Project Date Contact Person Phone No. SERVICE - 4. Location of service center - 5. Size of service center (sq. ft.) - 6. Dollar value of parts relating to this bid in inventory $ 7. Number of full time mechanics employed, qualified to handle this equipment: Attach any additional information which demonstrates your qualification for this work including appropriate certifications. Page 4 Computer_Portable_Toughbooks_3002.doc

5 SECTION 2 - PROJECT SPECIFICATIONS The Information Technology Department plans to purchase a total of approximately twenty-three (23) portable Tough Book computers for various City Departments over the next several months [November 2010 through March 2011]. The portable computer shall be a new Panasonic Tough Book, CF-31 series [Part number (p/n) CF-31AAAAX2M]: Operating System: CPU Storage Memory Display Audio Expansion Slot PC Card Type II x 1 SD Card (SDHC) ExpressCard/54 x 1 Multimedia Pocket Keyboard & Input Interface Wireless Power Supply Power Management Windows XP downgrade Intel Core i5-520m vpro Processor, 2.40GHz 160GB 2GB SDRAM (DDR3-1066MHz) standard 13.1" XGA touchscreen Intel graphics Concealed mode LED backlighting Intel high-definition audio compliant Integrated front-facing speaker keyboard volume and mute controls accepts optional DVD Super MULTI Drive Touchscreen LCD & Stylus Backlit 61-key QWERTY keyboard Zoom and scroll buttons 4 user-programmable buttons Port replicator HDMI VGA Headphones/speaker Microphone/line in Serial Ext. antenna conn. USB 2.0 (x 4) 10/100/1000 Ethernet Intel Centrino Advanced-N a/b/g/n Bluetooth v2.1 + EDR Long life battery (8550mAh) Battery operating life - 11 hrs Suspend / Resume Function, Hibernation, Standby, ACPI BIOS - Specifications continued on next page - Page 5 Computer_Portable_Toughbooks_3002.doc

6 . Security Features Durability Dimensions & Weight Warranty Password Security Kensington cable lock slot Computrace theft protection agent in BIOS Intel Anti-Theft Technology MIL-STD-810G & IP65 certified (6' drop) MIL-STD-461F certified UL1604 certified model HDD heater Magnesium alloy w/handle Shock-mounted flex-connect HDD with quick-release Reinforced locking port covers Dimensions: 11.5"(L) x 11.9"(W) x 2.9"(H) Weight: 8.2 lbs. 3-year limited warranty, parts & labor Additionally, the following peripheral / accessory equipment shall also be required: Qty Mfg Part No. Description 23 CF-WMBA902G Memory - 2GB RAM - installed [ Total of 4GB RAM memory] 23 CF-VDR302U CDRW/ DVD Combo (Slim line version) 6 CF-VZSU65U Battery Pack - Lightweight Lithium Ion 6 CF-AA6373AM AC Adapter (3 pin) The City s Information Technology Department has selected specific equipment for this project, including the preferred manufacturer, The City has elected to not entertain or accept substitutions of alternate equipment for this project. Vendors shall be requested to provide a delivered price to a single location within the City boundaries of the City of Norwalk. [For price quotation purposes, anticipate two (2) shipments. Anticipate that the initial order shall be for two (2) Tough Book computers with memory and CDRW/DVD combo. Anticipate that the second order would be for the twenty-one (21) Tough Book computers with memory and CDRW/DVD combo; plus six (6) Battery Packs and six (6) AC Adapters. Utilize the mailing zip code number for both shipments. The actual number of portable tough book computers, accessories and or peripherals required may vary depending upon the actual requirements of the Information Technology Department. All questions concerning these specifications should be directed, in writing, to Gerald J. Foley, Purchasing Agent, via fax to , via to gfoley@norwalkct.org The deadline for the submission of questions for this project is 2:00PM, October 28, Page 6 Computer_Portable_Toughbooks_3002.doc

7 SECTION 3 - GENERAL INFORMATION NOTE: SECTION 3 - GENERAL INFORMATION contains the City's Standard Terms and Conditions. You are responsible for obtaining a copy prior to bidding. If you do not have a revision dated ,, or later on file you may obtain a copy over the Internet at Adobe Acrobat reader is required to view this document. If you do not have this software you may down load it for free from Adobe. A link to the Adobe site is provided. This service is also available via FAX. Dial from any phone to access the Purchasing Department's Express Request Line. Request document number Page 7 Computer_Portable_Toughbooks_3002.doc

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