REQUEST FOR QUOTATION (RFQ)

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1 REQUEST FOR QUOTATION (RFQ) DATE: 18 May 2015 REFERENCE: RFQ-ROAP Dear Sir / Madam: We are seeking the ICT supplier to provide the ICT equipment and software license and kindly request you to submit your quotation as per specifications, detailed in Annex 1 of this RFQ. Quotations may be submitted on or before 25 May 2015, 23:59 hrs. Bangkok time and via to the address below: procurement.bangkok@unwomen.org Quotations submitted by must be limited to a maximum of 10 MB, virus-free and no more than 3 transmissions. They must be signed and in.pdf format, free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UN WOMEN after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Conditions Payment Terms 30 days upon invoice Validity of Quotation 90 DAYS Preliminary Examination - Completeness of quotation. Value Added Tax on Price Quotation Contact Person for Inquiries (Written inquiries only) General Conditions of Contract Partial bids permitted Must be exclusive of VAT and other applicable indirect taxes thanapat.kamolweerakochakorn@unwomen.org with copy to procurement.bangkok@unwomen.org For Goods At any time during the validity of the quotation, no price variation due to escalation,

2 inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UN WOMEN after it has received the quotation. At the time of award of Contract or Purchase Order, UN WOMEN reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Contract or Purchase Order that will be issued as a result of this RFQ shall be subject to the General Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Conditions of UN WOMEN herein attached. The UN Women has set out a vendor protest procedure intended to afford an opportunity to appeal to persons or firms not awarded a purchase order or contract in a competitive procurement process. It is not available to non-responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: Thank you and we look forward to receiving your quotation. Sincerely yours, Procurement Unit UN Women Regional Office for Asia and the Pacific

3 Annex 1: Specifications Title: Supply of Computer equipment, hardware and software to UN Women Regional Office for Asia and the Pacific (ROAP) Requirements: No. Equipment type Minimum Specification requirement Quantity(s) 1. LCD Monitor - 22 LCD 12 - DVI and DisplayPort - Supporting at least 1440 x 900 resolution Port Network - Managed Gigabit Ethernet 3 switches - L2 switches with 802.1af - QoS marking and prioritization 3 Teleconference Device (Analog) 4 Hand-free microphone & speaker for voice over IP application - PoE (Optional) Console specification: - Wireless connection between device and base station; - Signal rage: 150ft (45 m) from base station; - Dual diversity antennas; - Rechargeable battery pack; - Talk time: 12 hrs; - Display: High-resolution backlit graphical LCD; - Support for multiple caller; - Security: 64-bit voice encryption between console and base station; - Support extended computer s audio connection; - Power adaptor; Base station specification: - Power LED; - Call status LED; - Telephone line port (RJ11) - Power adaptor. Connectivity - USB cable Plug-and-play; - Bluetooth Class 1; - Full compatibility with UC systems & VoIP clients. Audio - Built-in omni-directional microphone; - Digital Signal Processing (DSP ) technology; - Wideband Audio/HD Voice. Other Specifications - Rechargeable battery Up to 15 hours talk time; - LED indicators; - Built-in 3.5 mm headset port; 4 5

4 No. Equipment type Minimum Specification requirement Quantity(s) - Headset cable; - AC Recharge adaptor. 5 Software to view, create, manipulate, print and manage files in Portable Document Format (PDF). Create PDF files: - Create Adobe PDF files with one-button ease from the Acrobat task ribbon in select Microsoft Office 2010 applications*; - Turn web pages into PDF files with a single click, keeping all links intact. Now with support for Google Chrome*; - Check and fix suspected errors when working with scanned images and optical character recognition (OCR). Convert and edit PDF files: - Convert PDF files to fully editable Microsoft Word or Excel files, or copy and paste selected parts with formatting intact. Merge files into PDF: - Combine documents from virtually anywhere. Now with direct support for online storage services like Microsoft Office 365 ; - Combine a wide range of content types in a polished PDF Portfolio you can customize with included layouts, themes, and colors. Create PDF and web forms: - Turn existing forms into fillable PDF forms and collect data using , a Microsoft SharePoint server, or a network folder; - Fill out PDF forms by typing directly on the page or clicking through fillable form fields. Review PDF documents: - Use the unified Comment tool pane to add annotations, manage reviews, and view everyone's comments in one place; - Search and filter comments to quickly find the information you need. Sign documents electronically: - Sign a PDF file by typing or drawing your name, inserting an image, or adding a certificate signature from the new Sign pane. Protect PDF files: 34

5 No. Equipment type Minimum Specification requirement Quantity(s) - Remove sensitive or hidden information consistently every time with a guided, step-by-step Action. Create standards-compliant PDF files: - Standardize routine, multistep PDF preparation tasks with Actions that can apply to a single file or batches of files; - Let your IT team manage and update Actions centrally using shared directories, GPO templates, and notification options. Deploy and manage Acrobat and Reader software: - Integrate seamlessly with Microsoft SharePoint, now with support for Mac OS and advanced metadata types - Help protect systems and data with robust application security, including sandboxing technology and a new whitelist framework - Easily deploy your software and update computers with support for Microsoft SCCM/SCUP and Apple Remote Desktop - Deliver Acrobat and Adobe Reader as centrally managed virtual applications with support for Citrix XenApp - Customize application features and settings with free tools such as the Customization Wizard and the Enterprise Toolkit. 6 Laptop with docking station Minimum specification of laptop CPU:Clock speed: 2.5 GHz, size of cache memory 3MB cache with Increasing Processing Speed Technology RAM : 4.0GB, DDR3 1333MHz SDRAM, Hard disk : 320GB 5400 rpm Connectivity : Wireless network a/b/g/n - Gigabit LAN port; - USB 3.0 Bluetooth : Bluetooth 3.0 or higher Maximum LCD Display : 13.5" HD LED Web camera and microphone : Webcam and Noise Cancelling Microphone. Optical drive : Speed 8x DVD+/-RW Warranty : 3 year-warranty with onsite support (next business day) - Total care protection with accidental damage. - Keep the Hard Drive. 1

6 No. Equipment type Minimum Specification requirement Quantity(s) Battery : 3-Cell (65Wh) Lithium Ion Battery Weight : 2.9 to 4.2 lb. Accessories : Docking Station - Laptop bag Power adaptor : 2 sets of AC Power Adapter Cost of shipping : Freight & Handling Operating system : Support Windows 7 Enterprise 32/64-bit (will be installed by UN IT staff) Packing: The computer equipment, hardware and software should by suitably packed for delivery. The packing must be able to withstand rough handling during transit. Evaluation Criteria Conformity to specifications Product quality (e.g. conformity to national/international product standards) Appropriateness of delivery time and terms Compliance with UN Women General Terms and Conditions Warranty conditions Sufficiency of after-sales services Price The Purchase Order (PO) shall be awarded to the supplier who meet all the requirements and offer the lowest price.

REQUEST FOR QUOTATION (RFQ)

REQUEST FOR QUOTATION (RFQ) DATE: 24 November 2014 REFERENCE: RFQ-ROAP-2014-009 Dear Sir / Madam: We are seeking the ICT supplier to provide the ICT equipment and software license and kindly request you