Kaplan Higher Education KHE Seminar Faculty User Guide February 2011

Transcription

1 Kaplan Higher Education KHE Seminar Faculty User Guide February 2011

2 Table of Contents Getting Started... 4 Software Requirements... 4 Definitions... 4 Accessing the My Seminars Area... 5 The Search for Seminar Area... 7 Calendar View... 8 Table View Entering a Seminar Communicating During a Seminar The Class Activity Area Managing Class Activity Private Messaging (Instant Messaging) Communicating During an Audio Seminar Recording a Seminar Session Audio Status Indicators Troubleshooting an Audio-Enabled Seminar Accessing an Archived Seminar and Reporting Features Creating a Poll Adding Links and Important Information Using the Whiteboard Incorporating a PowerPoint Presentation into a Seminar Creating Multiple Whiteboards Using the Whiteboard s Text, Drawing, and Math Tools The Tool Settings Menu Bar Example: Entering Text Example: Drawing Tools Example: Inserting Math Symbols Example: Using Grids and Coordinates Page 2 of 66 February 2011

3 Example: Creating Fractions Example: Creating Square Root Equations Example: Creating Individual Workspaces Practicing in the Seminar Sandbox Page 3 of 66 February 2011

4 Getting Started The KHE Seminar is an online classroom designed to encourage dynamic communication and collaboration between instructors and students. The KHE Seminar: Enables instructors and students to communicate through synchronous chat in general or private modes. Facilitates classroom discussion through the use of PowerPoint presentations. Encourages collaboration through the whiteboard s drawing and mathematics tools. Allows instructors to create and launch polls. The KHE Seminar also includes an archive feature that allows students to view and print archived seminar sessions, and reporting features that allow instructors to track and sort student messages. Software Requirements To participate in a KHE Seminar, you must have the latest version of Flash. Click on the following link to determine which version of Flash you are running on your computer: The most recent version of Flash is available as a free download from the following link: get.adobe.com/flashplayer/. Click on the Download button to start the download process. Definitions Regular Seminar: A scheduled, recurring class seminar. A regular seminar is held on a specific day and time that remains the same throughout the term. The scheduled day and time is visible prior to registration. Flexible Seminar: A seminar that participants are invited to attend. The days and times may change throughout the term. The instructor creates and schedules the actual instances of each seminar. In addition, a flexible seminar may be led by an instructor other than the original instructor assigned to the course. The days and times that a flexible seminar may occur are not visible prior to registration or the start of the term. Supplemental Seminar: An additional seminar that is created and scheduled by an instructor. The days and times that a supplemental seminar may occur are not visible prior to registration or the start of the term. Timed Seminar: A seminar that is scheduled for a particular time and date. All invited participants will have access to the archives of timed flexible seminars. Open Seminar: A seminar that is available 24 hours a day, 7 days a week for the duration of a term. It can be used as a place for students to work in groups or for instructors to conduct ad hoc class meetings. There are no archives available for open seminars. Page 4 of 66 February 2011

5 Accessing the My Seminars Area To access a seminar from the KU Campus homepage, select My Seminars from the My Classes area under Current Classes, or select My Tools and then My Seminars. Thirty minutes before the seminar is scheduled to begin, this will become an active link that allows you and your students to directly access the seminar. (Screenshot 1) Screenshot 1 Professor Professor The My Seminars area consists of three tabs: My Seminars, Sandbox, and My Presentations. For additional information on the Sandbox and My Presentations tabs, see the Practicing in the Seminar Sandbox and Incorporating a PowerPoint Presentation into a Seminar sections. The My Seminars tab consists of two main features: 1. The Search for Seminar area (Screenshot 2) 2. The calendar view (Screenshot 2) or table view (Screenshot 3) of available seminars Page 5 of 66 February 2011

6 Screenshot 2 Calendar View Screenshot 3 Table View Professor Professor Professor Professor Page 6 of 66 February 2011

7 The Search for Seminar Area In the Search for Seminar area, you can search for active and archived seminars using the following filters: (Screenshot 4) My Classes: Select current, previous, or upcoming courses Term: Select the current term or the previous term (archived seminars are only available until the end of the next term) Course Section/Name: Select all of your courses or an individual course Seminar Type: Select all seminar types or choose regular, flexible, or supplemental seminars Schedule: Select timed or open seminars o A timed seminar is a seminar that is scheduled for a particular time and date. All invited participants will o have access to archives of timed flexible seminars. An open seminar is a seminar that is available 24 hours a day, 7 days a week for the duration of a term. It can be used as a place for students to work in groups or for instructors to conduct ad hoc class meetings. There are no archives available for open seminars. From: Enter the start date of the date range for your search To: Enter the end date of the date range for your search Screenshot 4 Once you have selected your search criteria, click View Seminars. (Screenshot 5) Screenshot 5 Page 7 of 66 February 2011

8 Calendar View Seminars that fall within the criteria selected in the Search for Seminar area will appear in the calendar. The calendar runs from Wednesday to Tuesday, in parallel with the academic week. The default view is a week; however, you may change it to view today, a single day, or a month. You may also click the green arrows to view a previous or upcoming week. (Screenshot 6) Screenshot 6 Above the calendar in the upper-right corner is a legend that details which colors symbolize regular seminars, flexible seminars, and supplemental seminars. (Screenshot 7) Regular Seminar: A scheduled, recurring class seminar. A regular seminar is held on a specific day and time that remains the same throughout the term. The scheduled day and time is visible prior to registration. Flexible Seminar: A seminar that participants are invited to attend. The days and times may change throughout the term. The instructor creates and schedules the actual instances of each seminar. In addition, a flexible seminar may be led by an instructor other than the original instructor assigned to the course. The days and times that a flexible seminar may occur are not visible prior to registration or the start of the term. Supplemental Seminar: An additional seminar that is created and scheduled by an instructor. The days and times are not visible prior to registration or the start of the term. Screenshot 7 Page 8 of 66 February 2011

9 To view additional details about a specific seminar, double click the entry in the calendar. From here you may have several options based on the date and time of the seminar. (Screenshots 8 and 9) Description: The seminar description that was entered in the Create Seminar area Date/Time: The date and time the seminar will be/was held Seminar Type: Flexible, regular, or supplemental Term/Course/Section: The term, course, and section for which the seminar is/was scheduled; please note that additional sections of the same course may be included in the invitation Instructor/Facilitator: The name of the instructor or facilitator for the seminar Duration: The length of the seminar Archive Status: The icon indicates the status of the seminar archive (See Screenshots 10 through 12 for a description of each status) Enter Seminar: This option will appear 30 minutes before the seminar is scheduled to begin Access Archive: This option is available after the seminar has ended or if prior archived seminars are available Edit: This button allows you to edit the details of the seminar invitation; this button is not available once the seminar begins Delete: If a seminar has not yet occurred, this option will remove the seminar from the schedule and send a cancellation notice to all invitees via . If a seminar has already occurred, this option will remove the seminar from the calendar and table views, but will not delete the seminar archive. Invitees: This option allows you to those individuals currently invited to the seminar Cancel: Selecting this option will close the popup window Screenshot 8 Professor Page 9 of 66 February 2011

10 Screenshot 9 Professor There are three different archive statuses. If you hover over the Archive Status icon with your mouse, a note detailing the status will appear. The X icon indicates that an archive is currently unavailable. Screenshot 10 The clock icon indicates that the archive is currently being processed, but is not yet available. Screenshot 11 The blue door icon indicates that the archived seminar is available for viewing. Screenshot 12 Page 10 of 66 February 2011

11 Table View You can also view your scheduled seminars by selecting the Table View link located above the calendar. From this view, you can also access a live or archived seminar. Note: to enter a seminar, click on the seminar name, which will turn into an active blue link 30 minutes before the seminar is scheduled to begin. (Screenshot 13) Screenshot 13 Professor Professor Professor Entering a Seminar To enter a seminar, click on the Enter Seminar button in the seminar dialog box. (Screenshot 14) Screenshot 14 Professor The Seminar Window will open. The Seminar Window is made up of different areas used to manage the seminar. (Screenshot 15) Roster: View all seminar participants in the Roster Window. When someone leaves the seminar, their name will automatically be removed from the window. (Note: the icons that represent a student and the instructor are different.) (Screenshot 15A) Private Message: Click the PM Settings button to view and edit the private message (instant message) options. (Screenshot 15B) History: Click the History button at any time to view or print a complete transcript of the seminar. (Screenshot 15C) Text Entry Field: Begin the discussion by typing in this text field and clicking the Send button. (Screenshot 15D) Timestamp: Clicking the TimeStamps button will remove or restore the timestamps in the Class Activity area. (Screenshot 15E) Moderated Chat: Clicking the Moderate button will allow you to review and accept student comments before they are visible to all participants. The button will turn red when activated. (Screenshot 15F) Page 11 of 66 February 2011

12 Screenshot 15 15A 15F 15E 15B 15C 15D Page 12 of 66 February 2011

13 Communicating During a Seminar There are two ways to post messages during a seminar. The first is in the Class Activity area, the main chat area where most of the class communication takes place. The second is via private messaging (instant messaging). (Screenshot 16) During the seminar, messages are viewed by all participants in the Class Activity area. This is the most common way for you and your students to communicate. (Screenshot 16A) The private messaging option allows messages to be shared privately between the instructor and students or between students in the IM popup window. For additional information, see the Private Messaging section. (Screenshot 16B) Screenshot 16 16A 16B Page 13 of 66 February 2011

14 The Class Activity Area The Class Activity area is where the majority of the seminar communication takes place. A transcript of the interactions in the Class Activity area will be available in the seminar archive, which can be accessed 4 hours after the seminar concludes. (Screenshot 17) The following are some important things to note about user events and messages in the Class Activity area: A timestamp appears whenever someone enters the seminar, exits the seminar, or posts a message. All timestamps are recorded in the Eastern Time. Timestamps are also visible in archived seminars. (Screenshot 17A) Student posts appear in black text, while the instructor s comments appear in blue. (Screenshot 17B) To see a participant s user name, use your mouse to hover over his or her name in the Roster Window. (Screenshot 17C) Screenshot 17 17A 17C 17B Page 14 of 66 February 2011

15 Managing Class Activity There are two chat modes within a seminar: open chat and moderated chat. (Most instructors choose to conduct seminars using open chat.) In open chat mode, students may type a message in the text entry field and click the Send button. (Screenshot 18A) After clicking the Send button, the text will immediately become visible to all seminar participants in the Class Activity area. (Screenshot 18B) Screenshot 18 18B 18A When a student begins typing, you will see a small, yellow box appear near the text entry field that reads, Students are currently typing You can identify which student is typing by viewing the icons in the Roster Window. The icon for a typing student will turn from blue to green. (Screenshot 19) Screenshot 19 Page 15 of 66 February 2011

16 In moderated chat mode, you have the ability to approve each message before it is displayed to all participants in the Class Activity area. (Screenshot 20) To switch from open chat mode to moderated chat mode, click the Moderate button. (Screenshot 20A) When moderated chat is active, student messages will not appear immediately in the Class Activity area. Instead, students will see the following message: Your message was sent to the Professor The student s message will display for instructor review in the Moderated Chat area. (Screenshot 20B) To select a message in the Moderated Chat area, click on it. The message is then highlighted in green. (Screenshot 20C) There are four actions you can take in regards to the selected text: 1. Accept: Accept the student s message (Screenshot 20D) a. You can also click and drag a message from the Moderated Chat area to the Class Activity area. To move more than one message to the Class Activity area, hold the Ctrl button on your keyboard, select the messages you want to move, and drag the messages all at once. 2. Clear: Remove all messages from the Moderated Chat area (Screenshot 20E) 3. Delete: Remove one or several selected messages (Screenshot 20F) 4. Modify Selected: Edit the student s text before it is shared with the class (Screenshot 20G) a. Once you click the Modify Selected button, the Modify Selected Items Window will pop up with the student s text. Make the appropriate edits and click the Accept button. (Screenshot 21) Screenshot 20 Professor Student 20B 20C 20A 20E 20F 20D 20G Page 16 of 66 February 2011

17 Screenshot 21 Private Messaging (Instant Messaging) Private messaging (PM) allows students and instructors to privately exchange instant messages. The default setting for private messaging is off. To change the PM settings and enable private messaging: Click the PM Settings button located at the bottom of the Roster Window. (Screenshot 22) To allow students to send you private messages, click on the PM to Teacher is Off button. (Screenshot 23) To prohibit students from sending you private messages, click on the PM to Teacher is On button. (Screenshot 24) To allow students to send private messages to each other, click on the PM Between Students is Off button. (Screenshot 23) To prohibit students from sending private messages to each other, click on the PM Between Students is On button. (Screenshot 24) Note: the instructor can always send a private message to a student. Screenshot 22 Screenshot 23 Professor Student Student Screenshot 24 Page 17 of 66 February 2011

18 To send a private message: Click on the intended recipient in the Roster Window. (Screenshot 25A) A PM window will open with the individual s name on it. (Screenshot 25B) Type your message in the text entry field and click Send to deliver the message. (Screenshot 25C) Screenshot 25 25A Professor Student 25B Student Is the seminar coming through clearly for you? 25C Page 18 of 66 February 2011

19 Communicating During an Audio Seminar The use of audio can greatly enhance a seminar: You can talk much faster than you can type, so you can cover more material by using the audio feature. An audio seminar is more engaging for students. Hearing an instructor s voice could help students establish a stronger, more personalized connection to the class. A combination of audio, visuals, and participatory features could help students better grasp and retain information. The audio functionality is controlled by the instructor. It is recommended that you activate your microphone and begin playing music 15 minutes before the seminar begins. This will allow students to adjust their speakers and volume as they enter the seminar. Do not click Record until the seminar begins, or the archive will include several minutes of unnecessary air time. The audio controls appear in the upper-left corner of the screen in the Instructor Window. (Screenshot 26) Screenshot 26 Professor Click the Microphone icon to turn the mute function on or off. (Screenshot 27) Screenshot 27 For the best sound quality, it is recommended that you use a USB headset that has been purchased within the last 3 years. You can view your audio quality by watching the bar on the right side of the Instructor Window. The Audio Quality Bar is sensitive to the sounds that enter your microphone. A colored bar should move up and down, similar to a stereo equalizer. If you do not see the colored bar, the computer was unable to connect to your microphone. When you turn off the mute function, an Adobe Flash Player Settings Window will appear and ask for permission to access your microphone. Click Allow to continue. (Screenshot 28) Screenshot 28 Page 19 of 66 February 2011

20 We recommend you send a message to the class indicating audio has been enabled. Ask students to respond to the message to let you know they can adequately hear you. Note: The audio may be delayed approximately 5 seconds; this will vary depending on connection speeds. After you pose a question and are waiting for a response, use this time to check your notes and collect your thoughts. To adjust your microphone levels, slide the button on the Audio Quality Bar up or down to increase or decrease your microphone s sensitivity. It is recommended that you leave the button in the middle of the Audio Quality Bar. If multiple students report that your audio is too low, then you may move the button up as needed. (Screenshot 29) Screenshot 29 Professor Recording a Seminar Session If you have not started recording the seminar, a Record Button Warning will frequently display to remind you that you are not recording. Click OK to clear the reminder message. (Screenshot 30) Screenshot 30 When you are ready to begin the seminar session, click the Record button in the Instructor Window. (Screenshot 31) Screenshot 31 Professor Page 20 of 66 February 2011

21 When you start recording, the End Class button becomes available for use and a message appears that says Currently Recording. Every action that is visible to the students from this point forward will be visible in the archived seminar. To end the class, click the End Class button. This will close your seminar window AND it will end the seminar session for all participants. (Screenshot 32) DO NOT CLICK ON THE END CLASS BUTTON UNTIL YOU ARE READY TO END THE CLASS. Screenshot 32 Professor This is not a pause and resume button. Once you click End Class you stop the recording and the seminar session. You will be unable to return to the class. Your students will receive a message indicating the class has ended. (Screenshot 33) Screenshot 33 Page 21 of 66 February 2011

22 Audio Status Indicators Students have status indicators that enable them to see if you have activated your microphone. Before you have activated your microphone, students will see a No Audio message in their audio area. After you have activated your microphone (whether or not you have begun recording), students will see an Audio On message. (Screenshots 34 and 35) Screenshot 34 Audio OFF Instructor View, Expanded Student View of Instructor Window Professor Professor Instructor View, Collapsed Student View of Instructor Window Professor Professor Screenshot 35 Audio On Instructor View, Expanded Student View of Instructor Window Professor Professor Instructor View, Collapsed Student View of Instructor Window Professor Professor Page 22 of 66 February 2011

23 Troubleshooting an Audio-Enabled Seminar If you are having problems with the audio features during the seminar, close your browser window by clicking the X in the upper-right corner, and return to your classroom homepage window to relaunch the session. DO NOT CLICK ON THE END CLASS BUTTON TO EXIT. You will be unable to return to class, recording will STOP, and your students will receive a message indicating class has ended. To change the audio settings: 1. Click the Settings button in the Instructor Window. (Screenshot 36) Screenshot 36 Professor 2. The Audio Settings Window will open. If you have more than one microphone linked to your computer, select the microphone you want to use from the Mic Source dropdown menu. (Screenshot 37) Screenshot Select the connection speed that matches your Internet set up from the Mic Rate dropdown menu. (Screenshot 38) Screenshot 38 Page 23 of 66 February 2011

24 4. Click the X in the upper-right corner of the Audio Settings Window to close it. (Screenshot 39) Screenshot The Adobe Flash Player Settings Window will display and ask for permission to use the selected microphone. Select the Allow radio button and click the Close button to close the window. (Screenshot 40) Screenshot If the Adobe Flash Player Settings Window also displays a Microphone tab, click the Microphone dropdown menu and select the device you want to use. (Screenshot 41) Screenshot 41 Page 24 of 66 February 2011

25 If you need to revisit the Adobe Flash Player Settings Window, right click the dark gray area of the Instructor Window, and select Settings. (Screenshot 42) Screenshot 42 Professor If these troubleshooting tips do not resolve your issues, contact or Support and Solutions at Page 25 of 66 February 2011

26 Accessing an Archived Seminar and Reporting Features You may access an archived seminar 4 hours after the seminar has ended. To access an archived seminar: 1. Select My Seminars from the My Classes area under Current Classes, or select My Tools and then My Seminars. (Screenshot 43) Screenshot In the calendar view, click on the seminar session you want to view. (Screenshot 44) Screenshot 44 Page 26 of 66 February 2011

27 3. The seminar dialogue box will display. Click the Access Archive button. (Screenshot 45) Screenshot 45 Professor 4. A list of available archived seminars will open in the Select From Previous Classes Window. Select the archived seminar you want to view, and click the Load Class button. (Screenshot 46) Screenshot 46 Page 27 of 66 February 2011

28 5. When the archived seminar loads, you can view the seminar as it was recorded and read a transcript of the chat. (Screenshot 47) While viewing the archived seminar, you can choose whether or not you would like the timestamps displayed. Clicking the TimeStamps button will remove the timestamps. Clicking the button again will restore the timestamps. (Screenshot 47A) Screenshots 48 and 29 feature examples of archived seminars both with and without timestamps. Clicking the History button in the Class Activity area will allow you to view the full transcript of the seminar. (Screenshot 47B) You can use the scroll bar to view something you may have missed in the Class Activity area. (Screenshot 47C) Screenshot 47 47C 47B 47A Screenshot 48 Screenshot 49 With Timestamp Without Timestamp Page 28 of 66 February 2011

29 The archive controls are located in the upper-left corner of the archived seminar. Archived seminars automatically start in Play mode; however, you can click Pause or Rewind as needed. (Screenshot 50) Screenshot 50 To print the transcript, click the History button. The Full Transcript of Class Window will open with the transcript of the discussion. (Screenshot 51A) Within the Full Transcript of Class Window, you can: View the user names of the participants who posted messages in the Class Activity area. You can sort the messages alphabetically by user name by clicking the uname column title. (Screenshot 51B) View the posted messages. You can sort the messages alphabetically by clicking the Chats column title (Screenshot 51C) Print the full transcript by clicking the Print button. (Screenshot 51D) Screenshot 51 51B 51C 51D 51A Page 29 of 66 February 2011

30 To view post-tracking features in the Archive area, click the Roster tab. The Roster of Attendees Window will open. (Screenshot 52) Screenshot 52 Professor In the Roster of Attendees Window, you will see the following columns, which pertain to the seminar participants: (Screenshot 53A) uname (username) First (first name) Last (last name) Sent (number of messages posted by the participant) Posted (number of posted messages that could be viewed by all participants) Login (time of first log in) Logout (time of last log out) Last post time You can click the column title to sort information in the window by that column. You can also print the roster list by clicking the Print button. (Screenshot 53B) Screenshot 53 53A 53B Page 30 of 66 February 2011

31 To view and sort individual messages, click the Archive Sort tab. The Archive Sorter Window will open. (Screenshot 54) Screenshot 54 Professor In the Archive Sorter Window, you will see the following columns, which pertain to the seminar messages: (Screenshot 55) ID (the unique identification number assigned to that message) uname (the participant s user name) First (the participant s first name) Last (the participant s last name) Chats (the messages posted by the participants) You can click the column title to sort information in the window by that column. Screenshot 55 Page 31 of 66 February 2011

32 Creating a Poll Polling your students and sharing the results can be a dynamic way to begin a seminar and spark a lively discussion. To create and save a poll, you may access the seminar 30 minutes before it is scheduled to begin, or if you are planning ahead, you can stay after a seminar has ended to prepare a future poll. (Note: all polls are saved until you delete them.) Part I: Creating a Poll 1. Click the Polls button. (Screenshot 56) Screenshot When the Poll Start Page opens, click the New button. (Screenshot 57) Screenshot 57 Page 32 of 66 February 2011

33 3. Type a name for the poll in the Poll Name field. Make sure the name does not include spaces or special characters (i.e., underscores, dashes, etc.). Click the Next button. (Screenshot 58) Screenshot When the Create Poll Window opens, the title you previously entered will be displayed along the top menu bar. You can now add text for your poll. (Screenshot 59) Enter the poll question in the Question field. Enter the answers to the poll question in the Answer fields. o If you need more than three answer fields, click the Plus (+) button. o If you need less than three answer fields, click the Minus ( ) button. The third answer will show as a blank option if you do not remove it. Click the Save button to save the poll. Click the Send button to send the poll to the class immediately. Clicking the Cancel button will close the Create Poll Window, and the poll will not be saved. Clicking the Clear button will clear all the text in the Question and Answer fields. Screenshot 59 Page 33 of 66 February 2011

34 Part II: Launching the Poll 1. When you are ready for seminar participants to answer the poll question, click the Polls button. Note: the participants who are logged in to the seminar at the time the poll is launched will be able to answer the poll question. Anyone who logs in to the seminar after the poll is launched will not be able to see or participate in the poll. It is recommended that you wait until most of the participants have arrived before launching the poll. (Screenshot 60) Screenshot When the Poll Start Page opens, click the name of the poll you would like to launch. (Screenshot 61A) 3. Click the Open button. (Screenshot 61B) Screenshot 61 61A 61B Page 34 of 66 February 2011

35 4. When the Create Poll Window opens, click the Send button. Note: if needed, you may edit the text before clicking the Send button. (Screenshot 62) Screenshot When the confirmation window opens, click Yes. (Screenshot 63) Screenshot 63 Page 35 of 66 February 2011

36 Once you click Yes, a Student Poll Window will open for the participants. To respond, students select the radio button that corresponds to their choice, and click the Done button. (Screenshot 64) Screenshot 64 Part III: Viewing the Poll Results The poll results are calculated immediately. To view the results: 1. Click on the Polls button. (Screenshot 65) Screenshot Select the relevant poll by highlighting it. Then, click the View button. (Screenshot 66) Screenshot When the Poll Results Window opens, the results will be listed in the Poll Results column. (Screenshot 67A) 4. If you would like to share the poll results with the class, click the Show to Students button. (Screenshot 67B) Page 36 of 66 February 2011

37 Screenshot 67 Once you are finished viewing the results, click the Close button. (Screenshot 67C) 67A 67B 67C Page 37 of 66 February 2011

38 Adding Links and Important Information The Information tool allows you to add Web links, lists, discussion questions, and other items that are relevant to the discussion. 1. Begin by clicking the Information button. (Screenshot 68) Screenshot Click the Edit button in the Related Links/Info Editor Window. (Screenshot 69) Screenshot 69 Page 38 of 66 February 2011

39 3. Enter any additional text you would like to share with the class. The text formatting tools allow you to change the font, text size, and alignment as well as include bulleted lists and math symbols. (Screenshot 70) Screenshot To enter a link, type the URL into the main section of the Related Links/Info Editor Window. Then, click the Publish button. The url will become an active link automatically. (Screenshot 71) Screenshot 71 Page 39 of 66 February 2011

40 5. When you are finished adding information, click the Publish button. The information you entered will then be available in the Class Activity area. (Screenshot 72) Screenshot 72 Page 40 of 66 February 2011

41 Using the Whiteboard The Whiteboard area includes tools that can help enhance teaching and learning. The whiteboard: Enables you to use a PowerPoint presentation as a launch pad for discussion Encourages collaboration with drawing and text tools To open the whiteboard, click the Whiteboard button. (Screenshot 73A) (To close the whiteboard, click the Whiteboard button again.) The Roster Window is minimized when you open the whiteboard. To maximize the window and view the list of participants, click the Plus (+) button. (Screenshot 73B) When the whiteboard is active, the Class Activity area will be automatically resized and moved to the left, as shown in Screenshot 73C. It will remain in this position until the whiteboard is closed. Screenshot 73 73C 73A 73B Page 41 of 66 February 2011

42 Incorporating a PowerPoint Presentation into a Seminar To further enhance classroom discussion using a PowerPoint presentation, it is recommended that you prepare in advance using the steps below. Part I: Uploading a Presentation 1. A minimum of 24 hours before the seminar is scheduled to begin, select My Seminars from the My Classes area under Current Classes, or select My Tools and then My Seminars. (Screenshot 74) Screenshot Select the My Presentations tab. (Screenshot 75) Screenshot 75 Page 42 of 66 February 2011

43 3. Scroll to the bottom of the screen and select the Upload New button. (Screenshot 76) Screenshot In the Upload a File Window, select a school from the School dropdown menu. Click the Select a File button to browse your computer for the PowerPoint presentation you would like to upload. You can rename the file and give it a description, if you would like. Be sure to use only letters, numbers, and spaces; do not use special characters when naming a file (i.e., underscores, dashes, etc.). Once you have completed the appropriate fields, click the Upload button. (Screenshot 77) Screenshot 77 Page 43 of 66 February 2011

44 5. The presentation will then display in the My Presentations list. (Screenshot 78) Screenshot 78 Note: when a presentation is available for use in a seminar, the File Status column will state Ready. When the presentation is still loading and not yet available for use, it will state Uploaded. Page 44 of 66 February 2011

45 Part II: Launching the Presentation 1. Up to 30 minutes prior to the start of the seminar, enter the seminar and click the Whiteboard button. (Screenshot 79) Screenshot Click the PowerPoint icon or the Settings button. (Screenshot 80) Screenshot 80 Page 45 of 66 February 2011

46 3. When the White Board Settings Window opens, you can search for the PowerPoint presentation you would like to launch using one of the following methods: o Clicking the Search button without selecting a Search By option or entering information in the search field will allow you to select from all of the files listed on the My Presentations tab. (Screenshot 81A) o Clicking the Keyword radio button will allow you to search for presentations whose titles contain the keyword you enter in the search field. (Screenshot 81B) o Clicking the Presentation Name radio button will allow you to search for any presentation with the name you enter in the search field. (Screenshot 81C) Screenshot 81 81A 81B 81c 4. When your search results have been displayed, select the presentation you would like to launch, and click the Load Presentation button. (Screenshot 82) Screenshot 82 Page 46 of 66 February 2011

47 5. Once the presentation is open in the whiteboard, you may advance the presentation by clicking the Next Slide button. You may also view previous slides by clicking the Previous Slide button. Seminar participants will be able to see the same slide you are viewing. (Screenshot 83) Screenshot 83 Note: you may use the preview pane to scroll through the slides in the PowerPoint presentation; however, the preview pane is not visible to seminar participants. (Screenshot 84) Screenshot 84 Page 47 of 66 February 2011

48 Below is what seminar participants see once the presentation has been launched. Remind your students that they can toggle the Full Scale/Fit to Window area and adjust the size of the presentation using the scale bar as needed. (Screenshot 85) Screenshot 85 Troubleshooting If you are having problems uploading a PowerPoint presentation, check the following: File Size: o A single PowerPoint presentation can be no larger than 10 MB. (Right click the presentation and select Properties to view the file size before uploading.) o The total space assigned to a faculty member for managing uploaded presentations is 50 MB. Audio, Video, and Animation: Audio, video, and animation cannot be embedded inside of a PowerPoint presentation. File Name: Every file submitted for upload must have a valid file name that does not include special characters (i.e., underscores, dashes, etc.). Fonts: Your presentation should use basic fonts such as Arial, Courier New, Lucida Console, and/or Times New Roman. Page 48 of 66 February 2011

49 Creating Multiple Whiteboards By creating new tabs in the Whiteboard area, you can create and work on up to 12 whiteboards. You can set up multiple tabs before the seminar begins and then make them public at various points during your discussion. However, only one whiteboard may be designated as public and viewed by all participants. There are 12 tabs available in the whiteboard depicted in Screenshot 86. The instructor is currently viewing TAB0 and the students are currently viewing TAB0. To switch the tab that is visible to participants, click the colored area below any private tab to change it to public. (Screenshot 86A) Screenshot 86 86A In Screenshot 87, the instructor is working on TAB2, while the students are viewing TAB0. Screenshot 87 To create a new tab, click the Add a New Tab button. (Screenshot 88) Screenshot 88 Page 49 of 66 February 2011

50 Selecting the X icon in the upper-right corner of the whiteboard will open a dropdown menu and allow you to delete any tabs you are finished using. (Screenshot 89) Screenshot 89 You can switch to a new whiteboard tab by clicking the tab name (i.e. TAB2). (Screenshot 90) Screenshot 90 Using the Whiteboard s Text, Drawing, and Math Tools You can use the whiteboard s text, drawing, and math tools to illustrate a concept, or to encourage collaboration between students (when you activate an area for student use) or between you and your students. The Tool Settings Menu Bar at the top of the whiteboard has options that allow you to change the attributes of the tools you are using including line color, weight (line thickness), and the color of the fill. (Screenshot 91) Screenshot 91 These options will change when a text tool is selected. Standard text editing options include color, bold, italic, underline, bullets, numbering, align left, center, or right, math symbols, font, and font size. (Screenshot 92) Screenshot 92 Page 50 of 66 February 2011

51 The left margin of the whiteboard contains the whiteboard editing tools. (Screenshot 93) Screenshot 93 Some of the tools have a primary tool icon and a secondary tool menu. You can rollover each of the tools with your mouse for a popup reminder of how the tool can be used. The attributes for the tool you select display in the Tool Settings Menu Bar at the top. See Table 1 for a list of the tools and their functions. Examples of how each tool is used follow the table. To use a tool, click on its icon and then click on the whiteboard. To adjust the attributes of the item, click on the item and then select an attribute from the Tool Settings Menu Bar. It is highly recommended that you work with each of the tools in the Sandbox area before using them during a live seminar. Page 51 of 66 February 2011

52 Table 1 Primary Tool Icon Primary Tool Name Secondary Tools Function Selection Tool Move or alter an object using the Tool Settings Menu Bar. Filled Object Creation Tool Draw a circle, oval, square, or rectangle. Line Creation Tool Draw a straight line, free hand, or a curved line. Math Creation Tool Create fractions, square root equations, nth root equations, summation equations, or X and Y axes. The editable areas will be highlighted for you to enter numbers or text. Grid Creation Tool Turn the entire whiteboard space into a grid. You can alter the size of the squares once the grid is activated. Text Tool Add text. Object Order Tool Move objects in front of or behind other objects on the whiteboard. Delete tool Delete items on the whiteboard. Print tool Print the active whiteboard. PowerPoint Tool Display a PowerPoint presentation you previously uploaded to the My Presentations tab. Create Individual Workspaces Tool Create individual workspaces on the whiteboard for use by seminar participants. Clear Individual Workspaces Tool Remove all individual workspaces from the whiteboard. Clear Whiteboard Tool Remove all objects from the whiteboard. (This also clears the whiteboard contents that are visible to students.) Page 52 of 66 February 2011

53 The Tool Settings Menu Bar The Tool Settings Menu Bar stretches horizontally across the top of the whiteboard drawing space. This menu bar has different buttons that are activated once their corresponding editing tool (see Table 1) is selected. Table 2 Primary Tool Icon Primary Tool Name Function Line Color Alpha (line) Weight (line thickness) Fill Color Alpha (object) Arrows Standard text editing tools Standard text editing tools Standard text editing tools Select a different line color. Change the transparency of the lines bordering an object. Increase or decrease the thickness of a line. Display different colors on the inside of objects/shapes. Change the transparency of an object on the whiteboard. (Filled objects only) Designate whether you want to add an arrow to one or both ends of a line. (Line Creation tool only) Change the color of the text, bold the text, italicize the text, or underline the text. Align the text left, center, or right. Indent left or right or apply bullets to the selected text. Standard text editing tools To insert any of these symbols into the text, position the cursor where you want the symbol in the text, select the Symbol tool, and then select the desired symbol. Standard text editing tools Change the font size. Standard text editing tools Select a different font. Standard text editing tools Alter the size of the grid boxes. (Grid tool only) Page 53 of 66 February 2011

54 Example: Entering Text 1. Select the Text tool (Screenshot 94). Then, click on the whiteboard. Screenshot Make any desired modifications to the text attributes using the Tool Settings Menu Bar. (Screenshot 95) Screenshot 95 Page 54 of 66 February 2011

55 3. You can expand the text box by dragging the small boxes at the corners of the text box or by typing until all your text is entered. (Screenshot 96) Screenshot Once you are done typing, click a tool on the vertical toolbar to indicate you are finished with the Text tool. The text you have entered will then appear on the screen. (Screenshot 97) Screenshot 97 } Page 55 of 66 February 2011

56 Example: Drawing Tools 1. Click the Line Creation tool on the whiteboard s toolbar. (Screenshot 98) Screenshot Select a Line Creation tool from the secondary options available. (Screenshot 99) Screenshot Click Line Color and select the desired color for your line. (Screenshot 100) Screenshot 100 Page 56 of 66 February 2011

57 4. Click the arrows next to Alpha to change the transparency of the line (optional).(screenshot 101) 5. Click the Weight dropdown menu to change the thickness of the line (optional). (Screenshot 101) 6. Click the Line Creation tool again (Screenshot 98). Then, select the Free Hand Creation tool (Screenshot 99) to begin drawing freehand, or select the tool used to create straight or curved lines. (Screenshot 101) Screenshot 101 Page 57 of 66 February 2011

58 Example: Inserting Math Symbols 1. Click on the Text tool in the left toolbar. (Screenshot 102) Screenshot Click on the main whiteboard drawing area to activate the text box. (Screenshot 103) Screenshot Select the Insert Symbol icon from the Tool Settings Menu Bar. (Screenshot 104) Screenshot Select the math symbol to insert and click OK. (Screenshot 105) Screenshot Type the rest of the sentence or equation. In this example, the infinity sign was selected from the symbol menu and inserted into the text. (Screenshot 106) Screenshot 106 Page 58 of 66 February 2011

59 Example: Using Grids and Coordinates 1. Click the Grid Creation tool in the left toolbar. (Screenshot 107) Screenshot Choose Turn Grid On or Turn Grid Off. (Screenshot 108) Screenshot Use the arrow buttons next to Box Size to change the size of the boxes in the grid. (Screenshot 109) Screenshot 109 Page 59 of 66 February 2011

60 4. Click the Math Creation tool in the left toolbar. (Screenshot 110) Screenshot Select the X Y Axis Creation tool from the secondary menu. (Screenshot 111) Screenshot Create an X- and Y-axis by dragging your cursor along the grid. (Screenshot 112) Screenshot 112 Page 60 of 66 February 2011

61 Example: Creating Fractions 1. Click the Math Creation tool in the left toolbar. (Screenshot 113) Screenshot Select the Fraction Creation tool. (Screenshot 114) Screenshot Enter numbers for each X in the fraction. You can also use the other tools to hand draw changes onto the entered fraction. (Screenshot 115) Screenshot 115 Page 61 of 66 February 2011

62 Example: Creating Square Root Equations 1. Click the Math Creation tool in the left toolbar. (Screenshot 116) Screenshot Select the Square Root Creation tool. (Screenshot 117) Screenshot Enter numbers where there is an n in the equation. (Screenshots 118 and 119) Screenshot 118 Screenshot 119 Page 62 of 66 February 2011

63 Example: Creating Individual Workspaces Encouraging participation and collaboration by enabling students to use their own drawing tools could help promote dynamic and engaging learning experiences. To give your students permission to use the whiteboard, follow the steps below. 1. Click the Create Individual Workspaces tool in the left toolbar. (Screenshot 120A) 2. Drag your cursor diagonally across the whiteboard to create a space for one student or multiple students. (Screenshot 120B) Screenshot B 120A 4. Drag and drop students from the Roster Window into the designated workspaces as desired. (Keep in mind that students can only use the whiteboard within the workspace you created for them.) (Screenshot 121) Screenshot 121 Page 63 of 66 February 2011

64 Multiple students can use one workspace. By rolling your cursor over a workspace, you can see the name of the student (or students) that have drawing permission within each one. (Screenshot 122) Screenshot 122 Rollover here; names display in upper-left corner Page 64 of 66 February 2011

65 Practicing in the Seminar Sandbox The Sandbox was created for instructors to explore and familiarize themselves with the seminar area. With all the key functionality of a real seminar, the Sandbox is a great place to try out tools and features, and simulate classroom interactions between you and your students. 1. Select My Seminars from the My Classes area under Current Classes, or select My Tools and then My Seminars. (Screenshot 123) Screenshot Select the Sandbox tab, and click the Teacher link for the practice seminar. (Screenshot 124) Screenshot 124 Page 65 of 66 February 2011

66 4. Once the practice seminar opens, you can familiarize yourself with all the tools described in this guide. (Screenshot 125) Screenshot 125 Page 66 of 66 February 2011