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1 ! 1
2 Concerned Student 2
3 Dissertation Formatting Basics For PC/Windows users Velvette Laurence College of Education Instructional Designer 3
4 Assistance PAY $$$ Editor Contract someone to check for APA, Table of Contents, Pagination, etc Print Materials 100% Cotton Paper Bind Dissertation one to five copies FREE $ Editor Use college resources, review APA guidelines, search for online tutorials Print Materials optional Bind Dissertation optional Editors cannot 100% guarantee their efforts will meet both the college and APA formatting page standards/requirements. It is always best to take on the responsibility yourself. Do not hesitate to ask questions. 4
5 Windows or Macintosh or Online Platforms Stick to one operating system. Never the twain shall meet. Due to incompatibilities, do NOT alternate between different operating systems or online platforms. 5
6 Do NOT use templates! Templates Templates WILL cause issues while writing. Do not use a friend s dissertation as a guide. Standards change over time. Published dissertations may still be formatted incorrectly. Do not copy/paste formatting from another source. Always best to start from scratch. Open a new Word Document file and begin typing. Only refer to the APA Manual and College resources. 6
7 File save as Work within a single file Avoid separating the manuscript into different files per chapter. Keep all title pages, chapters, references, and appendix pages in a single file. Use sequential file naming technics to keep track of manuscript versions throughout the writing process. Such as: Manuscript version 01.docx Manuscript version 02.docx Manuscript version 03.docx 7
8 Master file Retain a master file of the manuscript. Provide a copy of the manuscript when requested but retain the original file to avoid unforeseen formatting issues created by other operating systems. Do not work from versions that was opened on other operating systems. Changes in the manuscript should be made on the master file by the doctoral student only. 8
9 Paragraph tag (Windows/PC) Show paragraph marks and other hidden formatting symbols to help stay consistent throughout the document. 9
10 This is an example of how a document will appear when the paragraph tag is turned on. 10
11 Margins (Widows/PC) Set document margins ahead of time. 1 Top, bottom, and right margins 1.5 Left margin Apply settings to the whole document 11
12 This is an example of 1.5 left margin. See APA manual for more information. 12
13 Ruler and Navigation Pane (Windows/PC) Show the Ruler and Navigation Pane to ensure all items are lined up properly and to track the development of the Table of Contents. 13
14 Fully develop or create place holder pages Create the following pages prior to the start of the dissertation chapter text. Copyright page (optional) Dissertation Title page Approval page Acknowledgement page (optional) Abstract Title page Abstract Table of Contents List of Tables List of Figures 14
15 This is an example of some place holders. 15
16 Page Breaks vs. Section Breaks Page Break Use within the body of a chapter or section Use to push content to the next page (avoid using multiple returns) ::::::::::::::: Section Break (Next Page) :::::::::::::: Use at the end of a title page or chapter 16
17 (Windows/PC) 17
18 This is an example of how ::: section breaks ::: and --- page breaks--- would be used in a dissertation. 18
19 This is an example of keeping breaks clearly visible. 19
20 Page Numbers Title pages Copyright page, Signature page, Abstract, TOC, Add lower case Roman numerals to the footer of the document (i, ii, iii, iv, v ) Center on page Main title pages will not have a page number visible Chapter pages Dissertation body of work Add basic Arabic page numbers to the header of the document (1,2,3,4,5 ) Right align on page Main title pages will not have a page number visible 20
21 This is an example of when the page number sequence will change. 21
22 Link to Previous (Windows/PC) Unselect the Link to Previous option within the first two pages of the Chapter 1 header and footer. Allows page number sequence to restart. 22
23 Page Numbers (Windows/PC) Insert Roman numeral Page Numbers within the footer of the title pages. 23
24 Page Numbers (Windows/PC) Insert Arabic numeral Page Numbers within the header of the dissertation chapters. 24
25 Different First Page (Windows/PC) Use the Different First Page attribute Allows page numbers to be removed without deleting the following number sequence. It is suggested to only do this in the last semester of the academic program. 25
26 APA Guide Typeface (page 228) Line spacing (page 229) Levels of Heading (page 62) Periods (page 87) Tables (page 125) Figures (page 151) Appendix Tables (page 127) References (page 181) Running Heads- optional (page 230) 26
27 APA Level of Heading Guide Normal document style is: Times New Roman, 12pt, double space. Level of Heading 1 Format Centered, Boldface, Upper and Lowercase Heading Flush Left, Boldface, Upper and Lowercase Heading [paragraph starts on a new line] Indented, boldface, lowercase paragraph heading ending with a period. [paragraph continues immediately following heading 3] Indented, boldface, italicized, lowercase paragraph heading ending with a period. [paragraph continues immediately following heading 4] Indented, italicized, lowercase paragraph heading ending with a period. [paragraph continues immediately following heading 5] 27
28 Microsoft Word Styles (Windows/PC) Modify and use Styles to set APA headings in the document. Styles will help automatically generate the Table of Contents page. Use word styles only within the chapters of the dissertation. 28
29 Normal Style 29
30 Heading 1 Style 30
31 Heading 2 Style 31
32 Heading 3 Style 32
33 Heading 4 Style 33
34 Heading 5 Style 34
35 This is an example of heading levels. See APA manual for more information. 35
36 Table of Contents Avoid stress and allow Microsoft Word to automatically create it for you! Apply heading styles within dissertation chapters in order for Microsoft to automatically develop the Table of Contents. 36
37 (Windows/PC) 37
38 This is an example of how Microsoft Word will automatically develop the Table of Contents. 38
39 Tables/Gridlines (Windows/PC) Use Tables to create and organize data charts. Avoid using spaces or tabs to align items. Instead place data in a table and adjust accordingly. Numerical data should be centered within the column. 39
40 This is an example of data organized in a table. 40
41 Insert Caption for Tables (Windows/PC) 41
42 List of Tables Avoid stress and allow Microsoft Word to automatically create it for you! Insert caption to tables displayed within a dissertation chapter in order for Microsoft to automatically develop the List of Tables. 42
43 Insert Table of Figures (Windows/PC) 43
44 This is an example of how Microsoft Word will automatically develop the List of Tables. 44
45 SmartArt (Windows/PC) Use SmartArt to create figures. Avoid creating figures from scratch. Microsoft may already have the perfect graphic for you. 45
46 This is an example of a SmartArt shape used to represent a figure. 46
47 Insert Caption for Figures (Windows/PC) 47
48 List of Figures Avoid stress and allow Microsoft Word to automatically create it for you! Insert caption to figures displayed within a dissertation chapter in order for Microsoft to automatically develop the List of Figures. 48
49 Insert Table of Figures (Windows/PC) 49
50 This is an example of how Microsoft Word will automatically develop the List of Figures. 50
51 This is an example of the References page. Citations should be grouped together. 51
52 This is an example of an Appendix Title page and the following appendix document on a new page. 52
53 This is an example of a blank Approval/Signature page. A version of the dissertation document with a blank signature page will be uploaded into the online Digital Library. 53
54 This is an example of a completed Approval/Signature page. A version of the dissertation document with a completed signature page will be uploaded into the online MyAdvisor (College of Education intranet system). 54
55 Save two copies as a.pdf file Dissertation-nosignatures.PDF Includes blank signature page Upload into the Digital Library (Vireo system) Dissertation-signatures.PDF Includes signed signature page Upload into MyAdvisor (College intranet system) 55
56 Zotero ($Free) 56
57 Endnote ($Free basic version available) 57
58 University of Houston Avoiding Plagiarism 58
59 Indiana University of Bloomington School of Education 59
60 Duke University Plagiarism Tutorial 60
61 International Center for Academic Integrity 61
62 Grammar Check, Plagiarism Detection, and Writing Suggestions 62
63 Originality Check, Online Grading & Peer Review 63
64 Online Guides University of Houston resources CITE website (click on Training Library for sample manuscripts) CITE YouTube Playlist (Dissertation/Thesis video tutorials) APA Citation Style Website Research & Knowledge Subject Librarian in Education Writing Center 64
65 Online Guides American Psychological Association resources APA Style Website Basics of APA Style Tutorial APA Style Help Purdue University OWL Purdue Online Writing Lab 65
66 Online Guides Microsoft Word resources Create/Update a Table of Contents Create a Table of Figures Keyboard shortcuts YouTube Search APA Format Sixth (6th) Edition How to Create a Table of Contents in Word
67 Start now to avoid unnecessary stress later. 67
68 Reap the benefits of your hard work and dedication!! 68
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